<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Georgia;
panose-1:2 4 5 2 5 4 5 2 3 3;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.msonormal0, li.msonormal0, div.msonormal0
{mso-style-name:msonormal;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:12.0pt;
font-family:"Times New Roman",serif;}
span.EmailStyle18
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.EmailStyle19
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:#1F497D;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="color:#1F497D">All,<br>
<br>
Just as a follow-up, we were unable to figure out the exact cause of the missing dates of existence, but we believe it was an indexing error. Since the timing for the update prohibited us from running a re-index, we weren’t able to confirm this. However, since
many of the issues we’ve had in the past were solved with a re-index and no one else reported losing their data on this kind of jump, we feel reasonably confident in our assumption.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I apologize for causing a stir. It’s a good reminder that running a re-index should be a part of our error checking process and we will update our upgrade and testing procedures to account for this in future
upgrades.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Sincerely,<br>
<br>
Corey<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Corey Schmidt <br>
<b>Sent:</b> Wednesday, February 16, 2022 12:09 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Agent Dates of Existence Lost to Update 2.8.1 to 3.1.1<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear all,<br>
<br>
Hello, this is Corey from the University of Georgia. We are testing an update to ArchivesSpace, going from version 2.8.1 to 3.1.1. During testing, we discovered that over 660 agent records lost their dates of existence information. Not all agents lost their
dates of existence, however, with the vast majority migrating properly into 3.1.1. We are unsure why these agents in particular lost this info, but we know that the 3.0.0 release came out with two patches because of issues related to the dates of existence
field (<a href="http://lyralists.lyrasis.org/mailman/htdig/archivesspace_users_group/2021-June/008561.html">listserv email</a>,
<a href="https://archivesspace.atlassian.net/jira/software/c/projects/ANW/issues/ANW-1334">
JIRA ticket</a>). Agents with range and single types are both affected.<br>
<br>
Has anyone encountered this issue before? What might be the cause? For reference, I’m adding the JSON of an agent that lost their date of expression during the migration, as well as screenshots of what our agent records look like on 2.8.1 and 3.1.1:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"> "dates_of_existence": [<o:p></o:p></p>
<p class="MsoNormal"> {<o:p></o:p></p>
<p class="MsoNormal"> "lock_version": 0,<o:p></o:p></p>
<p class="MsoNormal"> "begin": "1905",<o:p></o:p></p>
<p class="MsoNormal"> "end": "1983",<o:p></o:p></p>
<p class="MsoNormal"> "created_by": "cschmidt",<o:p></o:p></p>
<p class="MsoNormal"> "last_modified_by": "cschmidt",<o:p></o:p></p>
<p class="MsoNormal"> "create_time": "2021-02-23T14:45:47Z",<o:p></o:p></p>
<p class="MsoNormal"> "system_mtime": "2021-02-23T14:45:47Z",<o:p></o:p></p>
<p class="MsoNormal"> "user_mtime": "2021-02-23T14:45:47Z",<o:p></o:p></p>
<p class="MsoNormal"> "date_type": "range",<o:p></o:p></p>
<p class="MsoNormal"> "label": "existence",<o:p></o:p></p>
<p class="MsoNormal"> "jsonmodel_type": "date"<o:p></o:p></p>
<p class="MsoNormal"> }<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"> ],<o:p></o:p></p>
<p class="MsoNormal">Any help or info would be appreciated. Thanks.<br>
<br>
Sincerely,<br>
<br>
Corey<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt"><b><span style="font-size:9.0pt;font-family:"Georgia",serif">Corey Schmidt</span></b><span style="font-size:9.0pt;font-family:"Georgia",serif">
<br>
Special Collections Libraries | <i>ArchivesSpace Project Manager</i> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt"><span style="font-size:9.0pt;font-family:"Georgia",serif">Athens, GA 30605
<br>
<a href="mailto:Corey.Schmidt@uga.edu"><span style="color:blue">Corey.Schmidt@uga.edu</span></a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><img border="0" width="160" height="52" id="Picture_x0020_2" src="cid:image001.png@01D827CB.3996AD10" alt="University of Georgia"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>