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<p class="MsoNormal">Dear all,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m writing to pick your brains about recommendations for using assessment records in a fairly large team (approx. 15 members of staff). We are excited about the potential of using assessment records as an essential tool for joined-up collection
management and much better informed prioritisation of our work. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We’ve started experimenting with assessment records and this has led to a few questions about how best to use them.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo1">Is it a good approach to set up one assessment record for a particular ‘issue’ or theme (e.g. to group information about collections where historic language in catalogues needs review;
or to group information about material that might be suitable for a specific exhibition)?
<o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo1">Is it better to create separate assessment records that are specific to each collection or accession and record all the issues specific to that collection (repackaging requirements,
physical condition)? <o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo1">Would it work better to give one member of the team responsibility for overseeing assessment records to keep oversight of the issues being recorded or to share responsibility across
the team? <o:p></o:p></li><li class="MsoListParagraph" style="margin-left:0cm;mso-list:l0 level1 lfo1">Do you have any advice about using or searching your assessment records data- e.g. outputting them as CSV files or generate information from them in reports?
<span lang="EN-US" style="mso-fareast-language:EN-GB"><o:p></o:p></span></li></ol>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">I would be very grateful for any advice you are willing to share or for pointers to good sources of information.
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Thank you very much in advance and best wishes,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Natalie<o:p></o:p></span></p>
<p class="MsoListParagraph"><span lang="EN-US" style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoListParagraph"><span lang="EN-US" style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoListParagraph"><span lang="EN-US" style="mso-fareast-language:EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Natalie Adams<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Systems Archivist<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Cambridge University Library<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">West Road<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">Cambridge
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB">CB3 9DR<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="mso-fareast-language:EN-GB"><a href="https://www.lib.cam.ac.uk/using-library">Information about opening hours and Library services</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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