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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thanks for these responses! We don’t have Primo, but I appreciate these various approaches and I’ll see what we can approximate in WorldShare and Ebsco Discovery.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">One of our concerns is we created approximations of the finding aids themselves in the catalog and it would be difficult to keep up with edits made in ArchivesSpace. I am liking
this idea of a much sparser record with more informative linking text!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thanks Miloche, Jessica and Benn!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white;vertical-align:baseline"><b><span style="font-size:11.0pt;font-family:"inherit",serif;color:#FFC000;border:none windowtext 1.0pt;padding:0in;background:white">/ </span></b><b><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;color:#002451;border:none windowtext 1.0pt;padding:0in;background:white">Michelle
Echols</span></b><b><span style="font-family:"Calibri",sans-serif;color:#212529;background:white"><br>
</span></b><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;color:#212529;border:none windowtext 1.0pt;padding:0in;background:white">Metadata and Cataloging Librarian</span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white;vertical-align:baseline"><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;color:#212529;border:none windowtext 1.0pt;padding:0in;background:white">West Virginia University Libraries</span><span style="font-family:"Helvetica",sans-serif;color:#212529"><br>
</span><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;color:#212529;border:none windowtext 1.0pt;padding:0in;background:white">(304) 293-4019 office</span><span style="font-family:"Helvetica",sans-serif;color:#212529"><br>
</span><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;color:#212529;border:none windowtext 1.0pt;padding:0in;background:white">michelle.echols@mail.wvu.edu</span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white;vertical-align:baseline"><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;color:#212529;border:none windowtext 1.0pt;padding:0in;background:white">she/her/hers</span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Benn Joseph<br>
<b>Sent:</b> Monday, May 24, 2021 12:24 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Finding Aids in Library Catalog Search?<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Our approach is similar but we don’t create MARC records, just Primo records—here’s what the top half of the record looks like. I think we decided to describe the finding aid
itself in Primo rather than the actual archival/manuscript materials to help avoid confusion and it seems to work pretty good.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="683" height="375" style="width:7.1166in;height:3.9083in" id="Picture_x0020_2" src="cid:image002.jpg@01D7516E.72745D00"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">--Benn<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
<b>On Behalf Of </b>Kottman, Miloche<br>
<b>Sent:</b> Monday, May 24, 2021 11:05 AM<br>
<b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Finding Aids in Library Catalog Search?<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">We create MARC records in addition to our finding aid site and as far as I know we haven’t encountered this issue. In our MARC records there are several clues
that it’s a finding aid, not a digital object. For example, we include the following in the MARC records:<o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="color:#1F497D;margin-left:0in;mso-list:l0 level1 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">555 field: Finding aid available on the Internet<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#1F497D;margin-left:0in;mso-list:l0 level1 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">655 _7 field: Finding aids. $2lcgft<o:p></o:p></span></li><li class="MsoListParagraph" style="color:#1F497D;margin-left:0in;mso-list:l0 level1 lfo3">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif">856 42 field: $z Finding aid online $u link (older records had $3 finding aid<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">And in Primo (our discovery interface) they are labelled “archival/manuscript material”:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><img border="0" width="336" height="117" style="width:3.5in;height:1.2166in" id="Picture_x0020_1" src="cid:image003.png@01D7516E.72745D00"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">--Miloche<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">
</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">
<</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">>
<b>On Behalf Of </b>Michelle Echols<br>
<b>Sent:</b> Monday, May 24, 2021 10:24 AM<br>
<b>To:</b> </span><a href="mailto:archivesspace_users_group@lyralists.lyrasis.org"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">archivesspace_users_group@lyralists.lyrasis.org</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><br>
<b>Subject:</b> [Archivesspace_Users_Group] Finding Aids in Library Catalog Search?<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Hi All,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">I tried searching the User Group Archive, but I don't see any recent threads about this. Apologies if I've just missed something!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;background:white">We recently created MARC records in our library catalog that link to ArchivesSpace finding aids in order to increase discoverability. However, users see the link
in the catalog record and are confused when they are brought to ArchivesSpace and can't access the archival material itself (these materials are not digitized).</span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black;background:white">I am wondering now if other institutions have dealt with this issue and have advice, or if you have avoided it with a different workflow altogether?</span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Is it a common practice to generate MARC versions of finding aids for non-digitized materials so that they are discoverable through the library's catalog and/or WorldCat?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">If you
<b>do</b> create MARC records, do you attach item records with a location/barcode for the materials, or do you just link to the finding aid?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">If you
<b>do not</b> create MARC records, does your discovery platform make finding aids searchable in another way (e.g. LibGuides)?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">We went the MARC route due to limitations with our current discovery layer but are in the process of transitioning to a new one, giving us an opportunity to revisit our approach.
I'm curious to know if people have better solutions or insights into best practices!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Thank you for any help!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><strong><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;color:#212529;background:white">/ </span></strong><strong><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;color:#002451;background:white">Michelle
Echols</span></strong><b><span style="font-family:"Helvetica",sans-serif;color:#212529;background:white"><br>
</span></b><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;color:#212529;background:white">Metadata and Cataloging Librarian</span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;color:#212529;background:white">West Virginia University Libraries</span><span style="font-family:"Helvetica",sans-serif;color:#212529"><br>
</span><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;color:#212529;background:white">(304) 293-4019 office</span><span style="font-family:"Helvetica",sans-serif;color:#212529"><br>
</span><a href="mailto:michelle.echols@mail.wvu.edu"><span style="font-size:11.0pt;font-family:"Helvetica",sans-serif;background:white">michelle.echols@mail.wvu.edu</span></a><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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