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<p style="margin:0in"><b><span style="font-size:16.0pt;font-family:"Arial",sans-serif;color:black"> </span></b><b><span style="font-size:16.0pt;color:black"> </span></b><span style="font-family:"Arial",sans-serif;color:black;border:none windowtext 1.0pt;padding:0in"><img width="624" height="145" style="width:6.5in;height:1.5069in" id="Picture_x0020_2" src="cid:image001.jpg@01D73DB0.B11D39E0"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:16.0pt;color:black">ArchivesSpace Update – April 2021</span></b><o:p></o:p></p>
<h3 style="margin:0in"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></h3>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Development</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">We put out a <a href="https://github.com/archivesspace/archivesspace/releases/tag/v3.0.0-RC2">
second release candidate for ArchivesSpace v3.0.0</a> in mid-April. While v3.0.0 continues to center around the expansion of the agents module, in the period between the two release candidates we were able to include bug fixes and improvements in some other
areas of the application that were contributed by community developers and program team developers and contractors. For spreadsheet fans, the developers and archivists at Harvard University have contributed another feature, this one focused on adding top containers
and associated information to existing archival objects. With this feature, a user will download a file of archival objects for a resource, add top container information outside the application, and then import the information into the resource record, from
the Load via Spreadsheet area. Some draft documentation for this feature written by Harvard staff is available at
</span><a href="https://docs.google.com/document/d/10poB5BDwgEWGYwrfLgkfy_sOjkhmbvStDat_BIm6ucw/edit?usp=sharing"><span style="color:#1155CC">https://docs.google.com/document/d/10poB5BDwgEWGYwrfLgkfy_sOjkhmbvStDat_BIm6ucw/edit?usp=sharing</span></a><span style="color:black">.
Also included among the community contributions are additional performance, backend and staff interface improvements courtesy of work Hudson Molonglo developers James Bullen, Mark Triggs, and Payten Giles did for Queensland State Archives as part of a larger
project.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">Testing of the second release candidate is finishing up, after which we expect to put out the 3.0.0 release.<br>
<br>
</span><o:p></o:p></p>
<h3 style="mso-margin-top-alt:16.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;color:black">Membership Renewals </span><o:p></o:p></h3>
<p style="margin:0in"><span style="color:black;background:white">ArchivesSpace is developed by and for the community that uses it, and strengthened by services and activities that support our community and connect us to one another. As we get close to the end
of another membership year, we want to give a special thanks to all of the institutions that have joined us as members.
<b>ArchivesSpace membership is our primary source of revenue and informs and sustains every aspect of the program, including software development, support and engagement.
</b>Thanks for all that your support makes possible.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">ArchivesSpace membership renewals for 2021-2022 will be sent to all current members during the first two weeks of May 2021. If you have any questions, or if you would like to join as a new member for the 2021-2022
membership year, please let us know at </span><a href="mailto:ArchivesSpaceHome@lyrasis.org"><span style="color:#1155CC">ArchivesSpaceHome@lyrasis.org</span></a><span style="color:black">. We look forward to another year working together.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black"><o:p> </o:p></span></b></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Webinar Announcement: Managing AV Materials in ArchivesSpace</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="color:black"><br>
When:</span></b><span style="color:black"> May 19, 2021<br>
<b>Time: </b>2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)<br>
<b>Where:</b> Zoom </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> <b>Registration:
</b><a href="https://lyrasis.zoom.us/webinar/register/WN_Zp3vy-SZQTeWZV6qI_gh5Q"><b><span style="color:#1155CC">https://lyrasis.zoom.us/webinar/register/WN_Zp3vy-SZQTeWZV6qI_gh5Q</span></b></a><b> </b></span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">This webinar will be recorded and made available on the ArchivesSpace YouTube channel.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="color:black">Webinar description:</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">In this webinar, archivists working with audiovisual materials and ArchivesSpace will discuss how their shared experiences have led them to help and bolster one another’s work in ArchivesSpace
and in managing audiovisual materials. They’ll discuss the specific projects they have worked on to describe audiovisual materials in ArchivesSpace. </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">First, Siobhan Hagan of the Mid-Atlantic Regional Moving Image Archive (MARMIA) will discuss the work of the Association of Moving Image Archivists’s Regional Audiovisual Archives Committee overall
and how this work has led to collaborative working relationships across the group.
<br>
<br>
</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">Next, Megan McShea will speak about her work creating the
<a href="https://www.aaa.si.edu/documentation/guidelines-for-processing-collections-with-audiovisual-material">
<span style="color:#1155CC">Archives of American Art’s Guidelines to Processing Collections with Audiovisual Material</span></a>, and then how her perspective changed while working with MARMIA’s massive WJZ-TV Collection, where they are using ArchivesSpace
to transform their inherited Word document videotape inventories into searchable, actionable collection description. </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">Then, Jamie Marie Wagner of University of Colorado Boulder Libraries
<span style="background:white">will speak about how she adapted the Guidelines to Processing Collections with Audiovisual Material</span></span><span style="color:#222222;background:white">
</span><span style="color:black;background:white">for her institution, plus some specific challenges they have come across and tips and tricks for others.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;background:white"><span style="color:black;background:white">Finally, Hannah Wiatt Davis of Florida State University Libraries will speak about the process of migrating to ArchivesSpace, the subsequent cleanup of data, and their initial
experimentations with the Assessment Module for AV materials. </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">A Q&A will follow all presentations.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="color:black">Presenter Information:<br>
<br>
</span></b><o:p></o:p></p>
<p style="margin:0in"><b><span style="color:#192930;background:white">Siobhan C. Hagan</span></b><span style="color:#192930;background:white"> holds her M.A. in Moving Image Archiving and Preservation (MIAP) from NYU’s Tisch School of the Arts and has worked
in a variety of collecting organizations throughout her career, including the UCLA Library, the National Aquarium, and the Smithsonian Institute. She is currently the Project Manager of the Memory Lab Network at the DC Public Library and is the Founder and
CEO of the Mid-Atlantic Regional Moving Image Archive (MARMIA). She has been active as a member of the Association of Moving Image Archivists (AMIA): she is currently co-chair of the Local TV Task Force, co-chair of the Regional Audio-Visual Archives Committee,
is a member of the Election Committee, and was an AMIA Director of the Board from 2015-2017.<br>
<br>
</span><b><span style="color:#222222;background:white">Megan McShea</span></b><span style="color:#222222;background:white"> is an independent archivist in Baltimore, MD, currently focused on community archives, audiovisual archives, digitization planning, and
digital asset management. Prior to that, she was the Audiovisual Archivist at the Archives of American Art, Smithsonian Institution. She is the author of AAA's
</span><a href="https://www.aaa.si.edu/documentation/guidelines-for-processing-collections-with-audiovisual-material"><span style="color:#1155CC;background:white">Guidelines to Processing Collections with Audiovisual Material</span></a><span style="color:#222222;background:white">,
and teaches the workshop </span><a href="https://www2.archivists.org/prof-education/course-catalog/arrangement-and-description-of-audiovisual-materials"><span style="color:#1155CC;background:white">Arrangement and Description of Audiovisual Materials for the
Society of American Archivists</span></a><span style="color:#222222;background:white">. She currently serves on the board of the
</span><a href="http://www.marmia.org/"><span style="color:#1155CC;background:white">Mid-Atlantic Regional Moving Image Archive</span></a><span style="color:#222222;background:white">. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="color:#222222;background:white">Jamie Marie Wagner</span></b><span style="color:#222222;background:white"> is the first dedicated Moving Image Archivist in the University of Colorado Boulder Libraries’ Rare and Distinctive
Collections. Since 2019, she has overseen the Libraries’ archival film and video material, as well as collections related to Colorado media history and Am</span><span style="color:black;background:white">erican experimental filmmaking. She holds an MA in Film
and MLIS from the University of Wisconsin-Madison. She is currently the Rocky Mountain area representative to the AMIA Regional Audio-Visual Archives Committee and Continuing Education Coordinator for the Society of Rocky Mountain Archivists.
<br>
<br>
<b>Hannah Wiatt Davis</b> is the Preservation Librarian at Florida State University Libraries, where she leads and directs collection management and preservation efforts in the Special Collections & Archives division. She also serves as the ArchivesSpace Technical
Lead for FSU's six repositories, and is a founding member and chair of the Society of Florida Archivists ArchivesSpace Working Group.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="color:black">Who should attend:</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">Anyone using or interested in using ArchivesSpace to manage their AV materials.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black"><o:p> </o:p></span></b></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Applications due today! - ArchivesSpace Member Match Program</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;background:white"><span style="color:black">Applications for the ArchivesSpace Member Match program are due today, April 30, 2021.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council,
with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, participants will be matched with a member with whom they
can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community. </span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="color:black"><o:p> </o:p></span></b></p>
<p style="margin:0in;background:white"><b><span style="color:black">Eligibility<br>
<br>
</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace MemberMatch program and there is no limit to the number of individuals from
a member organization that may participate. </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">If you are unsure of your organization’s ArchivesSpace membership status, visit<a href="https://archivesspace.org/community/whos-using-archivesspace"><span style="color:black">
</span><span style="color:#0052CC">https://archivesspace.org/community/whos-using-archivesspace</span></a></span><span style="color:#172B4D"> or email
</span><span style="color:#1155CC"><a href="mailto:ArchivesSpaceHome@lyrasis.org">ArchivesSpaceHome@lyrasis.org</a></span><span style="color:#172B4D">.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="color:black"><o:p> </o:p></span></b></p>
<p style="margin:0in;background:white"><b><span style="color:black">To Apply<br>
<br>
</span></b><span style="color:black">There is a short application to complete at<a href="https://airtable.com/shr1nE3RWpR7Y78En"><span style="color:#172B4D">
</span><span style="color:#0052CC">https://airtable.com/shr1nE3RWpR7Y78En</span></a></span><span style="color:#172B4D">.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">Applications should be submitted by
<b>April 30</b>. Applicants will be notified of their matches no later than June 30. </span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="color:black">To Learn More<br>
</span></b><span style="color:black"><br>
Visit the Member Match wiki: <a href="https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program">
<span style="color:#1155CC">https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program</span></a></span><span style="color:#172B4D"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">The ArchivesSpace Member Engagement Sub-team conducted an informational webinar on March 10th. You can find a link to the recording of this webinar on the Member Match wiki.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black">Please feel free to direct any questions to</span><span style="color:#172B4D">
</span><span style="color:black"><a href="mailto:ArchivesSpaceHome@lyrasis.org"><span style="color:#1155CC">ArchivesSpaceHome@lyrasis.org</span><span style="color:#0563C1;text-decoration:none"><br>
<br>
</span></a></span><o:p></o:p></p>
<p style="margin:0in"><span style="color:black">-Sent on behalf of the ArchivesSpace Member Engagement sub-team</span><o:p></o:p></p>
<p style="margin:0in"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in"><span style="color:black">Kate Blalack, American Song Archive</span><o:p></o:p></p>
<p style="margin:0in"><span style="color:black">Regina Carra, American Folk Art Museum</span><o:p></o:p></p>
<p style="margin:0in"><span style="color:black">Bailey Hoffner, University of Oklahoma</span><o:p></o:p></p>
<p style="margin:0in"><span style="color:black">Ashley Knox, University of North Carolina Wilmington </span><o:p></o:p></p>
<p style="margin:0in"><span style="color:black">Brittany Newberry, Atlanta University Center and ArchivesSpace User Advisory Council Chair</span><o:p></o:p></p>
<p style="margin:0in"><span style="color:black">Jessica Crouch, ArchivesSpace Community Engagement Coordinator</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black"><o:p> </o:p></span></b></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Training Announcement: ArchivesSpace Community-wide Training May 11, 13, 18, and 20, 2021</span></b><span style="color:black"><br>
<br>
Thank you to everyone who has registered for the 4-session ArchivesSpace basics training being offered on May 11, 13, 18, and 20.
<b>Registration for this training is currently full.</b> We look forward to a great first community-wide training.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in">
<span style="color:black">Information about this ArchivesSpace community-wide training program is available at
</span><a href="https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training"><span style="color:#1155CC">https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2331148319/ArchivesSpace+Community-Wide+Virtual+Training</span></a><span style="color:#172B4D">. </span><o:p></o:p></p>
<p style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in">
<b><span style="font-size:14.0pt;color:black"><o:p> </o:p></span></b></p>
<p style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in">
<b><span style="font-size:14.0pt;color:black">ArchivesSpace Trainers Corps Office Hour</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:9.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in">
<span style="color:black">Thank you to everyone who came to the first ArchivesSpace Office Hour on April 19th at 2pm ET/11am PT. Members of the ArchivesSpace Trainers Corps offered a demonstration of how to create a thumbnail image of a digital object in the
ArchivesSpace Public User Interface and answered a variety of questions about managing digital objects in ArchivesSpace. </span><o:p></o:p></p>
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<span style="color:black">Notes from this Office Hour are available at </span><a href="https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2406940940/2020-4-19+ArchivesSpace+Trainers+Corps+Office+Hour?focusedCommentId=2458976262#comment-2458976262"><span style="color:#1155CC">https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2406940940/2020-4-19+ArchivesSpace+Trainers+Corps+Office+Hour?focusedCommentId=2458976262#comment-2458976262</span></a><span style="color:black">. </span><o:p></o:p></p>
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<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Webinar Recording Available: Implementing the Protocols for Native American Archival Materials at Northern Arizona University</span></b><span style="color:black"><br>
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<p style="margin:0in;background:white"><span style="color:black">Thank you to everyone who attended our most recent webinar on Implementing the Protocols for Native American Archival Materials at Northern Arizona University. In this webinar, Sam Meier, Cindy
Summers, and Liz Garcia will discuss the ongoing efforts of Northern Arizona University’s Cline Library Special Collections and Archives to implement the
<a href="https://www2.nau.edu/libnap-p/index.html"><i><span style="color:#1155CC">Protocols for Native American Archival Materials</span></i></a>; their vision for applying the
<i>Protocols </i>to archival arrangement and description as well as rearrangement and redescription; logistical, technological, and resource issues with regards to updating legacy archival description in ArchivesSpace; and the design, implementation, and progress
to date of the Archival Description Internship developed to help make this work possible.</span><o:p></o:p></p>
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<p style="margin:0in;background:white"><span style="color:black">To watch the recording of this webinar, visit
<a href="https://archivesspace.org/archives/6770"><span style="color:#1155CC">https://archivesspace.org/archives/6770</span></a>. </span><o:p></o:p></p>
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<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Thank You for a Successful 3rd Annual ArchivesSpace Online Forum!</span></b><o:p></o:p></p>
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Over 500 people representing 14 different countries attended the third annual ArchivesSpace Online Forum, which took place from March 29-31. Links to recordings and presentations are now online at
</span><a href="https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2146992129/ArchivesSpace+Online+Forum+2021"><span style="color:#0563C1">https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2146992129/ArchivesSpace+Online+Forum+2021</span></a><span style="color:black">.</span><o:p></o:p></p>
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<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Membership Update</span></b><o:p></o:p></p>
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<span style="color:black">We are excited to welcome our newest members to our community! Our new members since March 31 include: </span><o:p></o:p></p>
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Austin History Center (Austin, TX)<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo1;vertical-align:baseline">
Baker University (Baldwin City, KS)<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo1;vertical-align:baseline">
Grand Rapids Public Library (Grand Rapids, MI)<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:8.0pt;mso-list:l0 level1 lfo1;vertical-align:baseline">
Roman Catholic Diocese of Charleston (Charleston, SC)<o:p></o:p></li></ul>
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<span style="color:black">As of April 30, we have 428 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at
</span><a href="mailto:ArchivesSpaceHome@lyrasis.org"><span style="color:#1155CC">ArchivesSpaceHome@lyrasis.org</span></a><span style="color:black"> for more information.</span><o:p></o:p></p>
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<i><span style="color:black">ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being
posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.</span></i><o:p></o:p></p>
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