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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Thanks for your replies! Definitely confirms what we’d been thinking. I think we’ve gotten it figured out now.
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Cheers,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">-Lev.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">___________________________<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Lev Earle<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Special Collections Processing Archivist
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Rare Books, Special Collections, and Preservation</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#1F497D">University of Rochester River Campus Libraries</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:#1F497D">they/them pronouns</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Majewski, Steven Dennis (sdm7g)<br>
<b>Sent:</b> Tuesday, October 20, 2020 1:38 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> [EXT] Re: [Archivesspace_Users_Group] Sub-subseries custom usage?<o:p></o:p></span></p>
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<p class="MsoNormal">What Mark said. And in addition, I would say that when dealing with these levels in EAD, what you usually want or need is to distinguish is top-level, middle-levels and leaves, so in practice making everything in the middle “subseries”
is OK, and if you need finer distinctions you export as numbered c sections ( c01, c02, c03… ) <o:p></o:p></p>
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<p class="MsoNormal">On Oct 20, 2020, at 1:09 PM, Custer, Mark <<a href="mailto:mark.custer@yale.edu">mark.custer@yale.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hi, Lev.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Short answer: <span class="apple-converted-space"> </span>you can select “<span class="spelle">otherlevel</span>” and then type in “sub-subseries” (even “sub-sub-subseries”
and whatever else that’s needed). You might need to update your display code, but that approach would keep the EAD valid. I'm attaching a screenshot for how to do that in ArchivesSpace. That said, I would probably advise against doing that since then you’re
on the hook for making sure that there are no typos,<span class="apple-converted-space"> </span><span class="spelle">etc</span>….. and what, really, is a sub-subseries, or a sub-series, for that matter?<span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Segoe UI Emoji",sans-serif">😊.
So, again, the display code might need to be updated, but nothing else would preclude you have having subseries children of other subseries.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Longer response, which doesn't really add much: the closed list that ArchivesSpace uses for its "Archival Object Level" enumeration list comes from the EAD schemas. <span class="apple-converted-space"> </span>Those
schemas are based on ISAD(G) 3.1.4, which does not specify a closed list or definitions for different levels, I don’t think, but it does include a few different examples such as “Sub-series”. <span class="apple-converted-space"> </span>In the first version
of EAD, it looks like there were 9 valid options for the level of description, including “subseries”. <span class="apple-converted-space"> </span>EAD 2002 and EAD3 bump that up to 11 valid options. <span class="apple-converted-space"> </span>And starting with
EAD2002, “<span class="spelle">otherlevel</span>” was added to the controlled list of values to provide users a way to specify any other level that was required locally. <span class="apple-converted-space"> </span>So, you can encode something like @level=’<span class="spelle">otherlevel</span>’
and @<span class="spelle">otherlevel</span>=’sub-subseries’ to add any local levels of description that you want. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">All that said, I still don't know the difference between a series and subseries (aside from the context, which would be indicated by having a series as a child of a series),
so I'm actually in favor of less values (e.g. removing subseries and just using series wherever that's needed) </span><span style="font-size:11.0pt;font-family:"Segoe UI Symbol",sans-serif">🙂</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Mark<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a><span class="apple-converted-space"> </span>[<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]<span class="apple-converted-space"> </span><b>On
Behalf Of<span class="apple-converted-space"> </span></b>Earle, Lev<br>
<b>Sent:</b><span class="apple-converted-space"> </span>Tuesday, 20 October, 2020 12:25 PM<br>
<b>To:</b><span class="apple-converted-space"> </span><a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a><br>
<b>Subject:</b><span class="apple-converted-space"> </span>[Archivesspace_Users_Group] Sub-subseries custom usage?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hello everyone,<span class="apple-converted-space"> </span><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I’m wondering if anyone out there has configured their instance to make sub-subseries level designations available.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I’m currently working with some very large collection imports where sub-subseries would be useful, and know that EAD allows for I think a maximum of twelve levels (or something
faintly ridiculous), but also know that the out-of-the-box AS doesn’t include a sub-subseries level designation. I know you can technically nest subseries as children under each other, but this feels like bad form and plays havoc with our display code. We
could probably figure out something ourselves to hack in a sub-subseries designation, but I wanted to see what/if anyone else was doing, as we’d like to try and build consistently with other institutions to make future inter-institutional collaboration go
more smoothly.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Many thanks for any help! I’m new to this listserv and have been learning a lot following conversations but still have a long ways to go.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Cheers,<span class="apple-converted-space"> </span><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">-Lev.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">___________________________<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Lev Earle<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif">Special Collections Processing Archivist – RBSCP</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif">University of Rochester River Campus Libraries</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri",sans-serif">they/them pronouns</span></i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><otherlevel_ASpace.png><span style="font-family:"Menlo-Regular",serif">_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
</span><a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org"><span style="font-family:"Menlo-Regular",serif">Archivesspace_Users_Group@lyralists.lyrasis.org</span></a><span style="font-family:"Menlo-Regular",serif"><br>
</span><a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group"><span style="font-family:"Menlo-Regular",serif">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</span></a><o:p></o:p></p>
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