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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Eddie,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thanks! Having the file on hand make it much easier to see what’s going on. The kicker is that the first record that the ASpace MARC importer is failing on is the record
with a title remainder = More “Yale Talks” </span><span style="font-size:11.0pt;font-family:"Segoe UI Emoji",sans-serif">😊</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">So, the issue is that the ASpace importer isn’t sophisticated enough to handle every type of MARC record. In this case, the importer is ignoring the 008 dates in that specific
record because those dates are characterized as Publication and Copyright dates (with the “t” in position 6 of the 008 control field), whereas ASpace is only going to expect begin and/or end dates. Further, the importer doesn’t look at the 264 field at all,
so it’s not getting the date from there either. An import/export map is available on the ArchivesSpace website. Here’s a direct link:
<a href="https://archivesspace.org/wp-content/uploads/2016/08/MARCXML-Import-Export-Mapping-20130715.xlsx">
https://archivesspace.org/wp-content/uploads/2016/08/MARCXML-Import-Export-Mapping-20130715.xlsx</a> It’s largely accurate, but I’ve found that sometimes it doesn’t match the codebase exactly.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Anyhow, it seems that I should be able to add 260s, with a subfield c, for those records that have the publication and copyright dates in the 008, but I still got an error
when I tried that. Instead, I edited the 008 fields for the affected records, going with an “s” in position 6, and that made everything work. And as you said, you could also add a 245$f globally to get everything to import, but you might want to check and
make sure you don’t wind up duplicate dates in that case, depending on what the importer does.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">A nice feature request would be to update the ASpace MARC importer to understand 008 fields with publication and copyright dates, as well as the 264 fields, perhaps! But in
the meantime, you can edit the MARC records prior to ingest.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I’m attaching the file that I edited, in hopes that it helps (and that it works in your instance).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Mark<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Eddie Clem<br>
<b>Sent:</b> Wednesday, 20 May, 2020 4:36 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] MARCXML Import Error<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Mark,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">Thanks for your reply. I’ve attached the file that I was attempting to import. I can globally add a 245$f undated if that would make ArchivesSpace happy….</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D">All of my MARC records do have dates in the 008/260/264 fields….</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"><br>
Eddie</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:#1F497D"> </span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
<b>On Behalf Of </b>Custer, Mark<br>
<b>Sent:</b> Wednesday, May 20, 2020 4:31 PM<br>
<b>To:</b> <a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] MARCXML Import Error</span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Eddie,</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">ArchivesSpace requires a few different data elements to be present before a new Resource record can be saved. Based on this error, it looks like the MARC record does not have any
date information where the ArchiveSpace MARCXML importer would expect dates to be present (i.e.
</span><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333">dates : At least 1 item(s) is required)</span><span style="font-family:"Calibri",sans-serif;color:black">. And yet, dates are not required in a MARC bibliographic
record, which is why the file can still be completely valid but not import. </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">If you have dates in any of the likely places, like the 008 control field, or even if there are no dates worth mentioning but you add something like "undated" to a 245 field, subfield
f, then I *think* your file will likely import fine. But if not, can you attach the file so that someone can take a look?</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">I hope that helps,</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Mark</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
on behalf of Eddie Clem <<a href="mailto:carl.clem@wilkes.edu">carl.clem@wilkes.edu</a>><br>
<b>Sent:</b> Wednesday, May 20, 2020 4:18 PM<br>
<b>To:</b> <a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
<b>Subject:</b> [Archivesspace_Users_Group] MARCXML Import Error</span> <o:p></o:p></p>
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<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Hi! I am trying to import a MARCXML file (for Resource) into ArchivesSpace. I am getting the following error. I’ve searched the Help Center and Google, and I can’t figure out
what it means. I’ve also validated the XML file with Oxygen, and it says “validation successful.” Can anyone help me decipher what this error means and how I can fix my file so that I can import them?</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif">Thanks!<br>
Eddie</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333">!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333">IMPORT ERROR</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333">!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333">The following errors were found:</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333"> dates : At least 1 item(s) is required</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333"> </span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333">For JSONModel(:resource):
</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333"> #<JSONModel(:resource) {"jsonmodel_type"=>"resource", "external_ids"=>[], "subjects"=>[{"ref"=>"/subjects/import_6fa10e99-e450-4716-8d2b-71e29a999aff"},
{"ref"=>"/subjects/import_d0cc91c6-9e30-48f5-a35f-3c9baf4f85d4"}, {"ref"=>"/subjects/import_0a5f133d-1760-45d2-be64-271410195fbe"}, {"ref"=>"/subjects/import_c8529087-60a9-4c2a-a182-d1ae2b0f87d3"}, {"ref"=>"/subjects/import_de69be06-90fd-4a10-b9c8-2ab9168511d4"}],
"linked_events"=>[], "extents"=>[{"jsonmodel_type"=>"extent", "uri"=>nil, "number"=>"96", "extent_type"=>"pages ;", "container_summary"=>"96 pages ; 20 cm", "portion"=>"whole"}], "dates"=>[], "external_documents"=>[], "rights_statements"=>[], "linked_agents"=>[{"role"=>"creator",
"terms"=>[], "ref"=>"/agents/people/import_adeb7943-39cb-4d6b-ab28-d73897843cb6"}], "restrictions"=>false, "revision_statements"=>[], "instances"=>[], "deaccessions"=>[], "related_accessions"=>[], "classifications"=>[], "notes"=>[{"jsonmodel_type"=>"note_multipart",
"subnotes"=>[{"jsonmodel_type"=>"note_text", "content"=>"On cover: A guide to Bible reading for the average man."}], "uri"=>nil, "label"=>"General Note", "type"=>"odd"}], "uri"=>"/repositories/import/resources/import_d9b1ad80-0a30-46d1-9ded-715442ce5096",
"level"=>"item", "language"=>"eng", "finding_aid_description_rules"=>"rda", "title"=>"An Old Testament primer / : / by Walter Evans Cooke; introduction by Burton J. Hendrick.", "id_0"=>"imported-c0ee1ab4-6789-4f90-8997-8dcbdf30c88e"}></span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:10.0pt;font-family:"Courier New";color:#33EE33;background:#333333">!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:12.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
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<p class="xmsonormal"><b><span style="font-size:12.0pt;font-family:"Arial",sans-serif;color:#20326D">Eddie Clem, MLS</span></b><o:p></o:p></p>
<p class="xmsonormal" style="line-height:15.0pt"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#20326D">Technical Services Librarian</span><o:p></o:p></p>
<p class="xmsonormal" style="line-height:15.0pt"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#20326D">E.S. Farley Library | Wilkes University</span><o:p></o:p></p>
<p class="xmsonormal" style="line-height:15.0pt"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#20326D">Acquisitions, Cataloging, & Systems</span><o:p></o:p></p>
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<p class="xmsonormal"><span style="font-family:"Arial",sans-serif;color:#20326D"><a href="tel:570-408-4258"><span style="font-size:9.0pt;color:#0033BB">570-408-4258</span></a></span><o:p></o:p></p>
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<p class="xmsonormal"><span style="font-family:"Arial",sans-serif"><a href="mailto:carl.clem@wilkes.edu"><span style="font-size:9.0pt;color:#20326D">carl.clem@wilkes.edu</span></a></span><o:p></o:p></p>
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<p class="xmsonormal"><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#20326D">84 W. South St., Wilkes-Barre, PA 18766</span><o:p></o:p></p>
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