<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0cm;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;
mso-fareast-language:EN-US;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0cm;
margin-right:0cm;
margin-bottom:0cm;
margin-left:36.0pt;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;
mso-fareast-language:EN-US;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;
mso-fareast-language:EN-US;}
@page WordSection1
{size:612.0pt 792.0pt;
margin:72.0pt 72.0pt 72.0pt 72.0pt;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1092166261;
mso-list-type:hybrid;
mso-list-template-ids:644102918 134807569 134807577 134807579 134807567 134807577 134807579 134807567 134807577 134807579;}
@list l0:level1
{mso-level-text:"%1\)";
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l0:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l0:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l0:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l0:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l0:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l0:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
ol
{margin-bottom:0cm;}
ul
{margin-bottom:0cm;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-GB" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal">Dear all,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We are relatively new to ArchivesSpace and are currently exploring using the collection management functions in AS with a view to producing local guidelines for archivists working in the Cambridge University Library and partner organisations.
Our ideal is that AS becomes the one (and only) place for notes and documentation about collection management.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">One of the issues we are seeking to accommodate is using AS to prompt us about dates for future action. Here are a couple of scenarios of the type of thing we would like to do:-<br>
<br>
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">1)<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Produce reports of future dates when archival material is due to be opened or reviewed<br>
<br>
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">2)<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Produce reports of future dates to prompt action by the repository eg get back in touch with a depositor to remind them to return deed of a gift<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:0cm">For scenario 1, we’ve been exploring adding dates to resource/resource component descriptions in the ‘conditions governing access’ note field and linking the resource/resource component to an Assessment record.
Our tech team wrote us a report which could pull together any resource/resource with a date in the ‘conditions governing access’ field. This looks like it will work well.
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:0cm"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:0cm">For scenario 2, we’re a little stuck. We think it would be helpful to be able to include a future date to an assessment record, but I wondered whether any other AS users out there have come up with different
solutions to this. I am sorry if I have missed anything obvious but would be very grateful for any help or advice. It would also be interesting to know whether other repositories would be interested in amending the assessment record in this way.
<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:0cm">Best wishes,<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:0cm"><o:p> </o:p></p>
<p class="MsoListParagraph" style="margin-left:0cm">Natalie <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="mso-fareast-language:EN-GB">Natalie Adams</span></b><span style="mso-fareast-language:EN-GB"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">Systems Archivist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">Cambridge University Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">West Road<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">Cambridge<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">Cambridge, CB3 9DR <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB">Tel 01223 766377 <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-GB"><a href="http://www.lib.cam.ac.uk/"><span style="color:#0563C1">www.lib.cam.ac.uk/</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="mso-fareast-language:EN-GB">Normal working days are Monday to Thursday.<o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>