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<p class="xxmsonormal">Dear ArchivesSpace Community,<o:p></o:p></p>
<p class="xxmsonormal" style="text-indent:.5in">The Harvard Library has been reviewing container and location management functionality in ArchivesSpace and we are proposing to make enhancements to this functionality that we would like to contribute to the core
code. With these enhancements, we hope to make finding, viewing, and updating information related to containers and locations in the staff interface more efficient and effective.
<o:p></o:p></p>
<p class="xxmsonormal" style="text-indent:.5in"> <o:p></o:p></p>
<p class="xxmsonormal" style="text-indent:.5in">Some of you may remember a proposal we distributed this time last year. A variety of factors delayed the work, so we have significantly revised the proposal based on the valuable feedback provided by the ArchivesSpace
community and informed by Harvard archivists’ increasing experience with container management in ArchivesSpace. Some proposals have been removed, while others have been added or altered.
<o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">Additions include<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="mso-list:l1 level1 lfo1">Return to Top Container search results from viewing an individual Top Container record<o:p></o:p></li><li class="xxmsonormal" style="mso-list:l1 level1 lfo1">Bulk or batch function to create new Top Containers, associate existing Locations with them, and link them to multiple existing archival objects.<o:p></o:p></li><li class="xxmsonormal" style="mso-list:l1 level1 lfo1">Bulk operation to delete barcodes from Top Containers<o:p></o:p></li><li class="xxmsonormal" style="mso-list:l1 level1 lfo1">File-upload function to add Locations to Top Containers<o:p></o:p></li><li class="xxmsonormal" style="mso-list:l1 level1 lfo1">Ability to merge Location records<o:p></o:p></li></ul>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">The most significant changes to previous proposals include the following:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xxmsonormal" style="mso-list:l0 level1 lfo2">The proposed additional indicator fields and ILS Bibliographic Record ID field in Top Containers have been removed.<o:p></o:p></li><li class="xxmsonormal" style="mso-list:l0 level1 lfo2">The proposed Note field and Inactive checkbox for Locations, along with all functionality associated with inactive status, have been removed.<o:p></o:p></li><li class="xxmsonormal" style="mso-list:l0 level1 lfo2">Automatic scoping of Container Profiles, Locations, and Location Profiles by repository appears to be too complex, given the community request to make repositories repeatable and the desire for it to be
an installation configuration option. In lieu of that, the revised proposal adds a repeatable, optional repository field to container profiles and adds a facet for filtering by repository to browse results for Container Profiles and Locations.<o:p></o:p></li><li class="xxmsonormal" style="mso-list:l0 level1 lfo2">Proposed functionality around Location status has been removed<o:p></o:p></li></ul>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">The revised draft proposal is attached to this email and we are asking for community review and feedback. The proposal includes the rationale for the changes, a list of database fields to be added, user stories describing the specific
changes we are proposing, and mockups of the related updates to the staff interface. Please note that the proposal represents a superset of the work we may be able to complete in the next couple of months, and that not all the proposed changes will be addressed
at this time. Another caveat: some of the desiderata require further technical design that will determine what approach will be taken. These will be investigated in consultation with Lyrasis ArchivesSpace staff.<o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">If you have questions or feedback, please email me at <a href="mailto:robin_wendler@harvard.edu">
robin_wendler@harvard.edu</a>. <b>We will be accepting comments through Wednesday, December 18, 2019.</b><o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">We look forward to receiving community input. <o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">Best,<o:p></o:p></p>
<p class="xxmsonormal">Robin<o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">Robin Wendler<o:p></o:p></p>
<p class="xxmsonormal">Library Technology Services<o:p></o:p></p>
<p class="xxmsonormal">Harvard University<o:p></o:p></p>
<p class="xxmsonormal">90 Mt. Auburn St.<o:p></o:p></p>
<p class="xxmsonormal">Cambridge, MA 02138<o:p></o:p></p>
<p class="xxmsonormal">617-998-5457<o:p></o:p></p>
<p class="xxmsonormal">617-495-3724<o:p></o:p></p>
<p class="xxmsonormal"><a href="mailto:r_wendler@harvard.edu">r_wendler@harvard.edu</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Robin Wendler<o:p></o:p></p>
<p class="MsoNormal">Library Technology Services<o:p></o:p></p>
<p class="MsoNormal">Harvard University<o:p></o:p></p>
<p class="MsoNormal">90 Mt. Auburn St.<o:p></o:p></p>
<p class="MsoNormal">Cambridge, MA 02138<o:p></o:p></p>
<p class="MsoNormal">617-998-5457<o:p></o:p></p>
<p class="MsoNormal">617-495-3724<o:p></o:p></p>
<p class="MsoNormal">r_wendler@harvard.edu<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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