<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Open Sans";
panose-1:2 11 6 6 3 5 4 2 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0in;
margin-right:0in;
margin-bottom:0in;
margin-left:.5in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
p.msonormal0, li.msonormal0, div.msonormal0
{mso-style-name:msonormal;
mso-margin-top-alt:auto;
margin-right:0in;
mso-margin-bottom-alt:auto;
margin-left:0in;
font-size:12.0pt;
font-family:"Times New Roman",serif;}
span.EmailStyle18
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.EmailStyle19
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:#1F497D;}
span.EmailStyle20
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:#1F497D;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1748069762;
mso-list-type:hybrid;
mso-list-template-ids:-399745588 67698689 67698691 67698693 67698689 67698691 67698693 67698689 67698691 67698693;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:\F0B7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Symbol;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:"Courier New";}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:\F0A7;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;
font-family:Wingdings;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="color:#1F497D">Two things we discovered that changed how we entered our finding aids are:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Accessions records are not required. Because of time constraints (for unrelated reasons, we needed to implement quickly) and security issues, we need to maintain a separate accessions database and
so weren’t entering much, but based on organizations’ workflows, we thought they were required.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">The Rights Statements don’t show up on the public interface. We hadn’t even thought of the possibility of them not, so input many before realizing. We’re now using the Note: Conditions Governing Use,
instead.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">These may be obvious to those who are hosting their own versions, but we’re using a hosted version and have minimal in-house tech support.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">All the best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Freya<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="0" style="width:513.0pt;border-collapse:collapse">
<tbody>
<tr>
<td width="168" valign="top" style="width:126.35pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D"><img width="132" height="129" style="width:1.375in;height:1.3437in" id="Picture_x0020_1" src="cid:image001.png@01D571EF.9971C470" alt="cid:image001.png@01D507DF.8CCD64B0"><o:p></o:p></span></p>
</td>
<td width="516" valign="top" style="width:386.65pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D">Freya Anderson (she/her)<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D">Head, Information Services
</span></i><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D">Acting Head, Historical Collections</span></i><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#C00000">phone:
</span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D">907.465.1315<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D"> </span></i><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#C00000">Andrew P. Kashevaroff Building</span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D">Mail:</span></b><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D">
PO Box 110571, Juneau, AK 99811<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D">Visit:</span></b><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D">
395 Whittier St., Juneau, AK 99801<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#C00000"> </span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D"><a href="mailto:freya.anderson@alaska.gov"><span style="color:blue">email</span></a></span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#C00000">
| </span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D"><a href="http://library.alaska.gov/"><span style="color:blue">web</span></a></span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#C00000">
| </span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D"><a href="http://list.state.ak.us/mailman/listinfo/at-apk-and-sjm"><span style="color:blue">sign up for event notifications</span></a>
</span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#C00000">|
<a href="http://library.alaska.gov/is/"><span style="color:blue">The Information Center for Government</span></a></span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans",sans-serif;color:#1F497D"> <o:p></o:p></span></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><span style="font-size:9.0pt;color:#1F497D"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Natalie Adams<br>
<b>Sent:</b> Monday, September 23, 2019 12:04 AM<br>
<b>To:</b> archivesspace_users_group@lyralists.lyrasis.org<br>
<b>Subject:</b> [Archivesspace_Users_Group] ArchivesSpace: what do you wish you had known before you implemented it?<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-GB">Dear all,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB">Here at Cambridge University we are working on implementing AS: planning to set up one repository for the University Library and several other repositories for partner organisations across the city and University. I’ve
been drawing on the AS user manual, video tutorials, list serv archives and resources like the Awesome ArchivesSpace list (heavily!) and learning new stuff about how AS works all the time. However I was inspired by the helpful discussions at the AS Community
call <span style="color:black">last week</span> and decided to ask ‘What do you wish you had known about AS before you implemented it?’<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB">Our biggest learning point so far has been around the difference between archival objects and resources- we spent some time adding user-defined fields to AS before realising that they would only be available in resource
records and also only recently realised that pdfs can only be generated at resource level. So if anyone is happy to share experiences of pitfalls they could have avoided, we would be very grateful!
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB">All the best,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB">Natalie<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-GB" style="mso-fareast-language:EN-GB">Natalie Adams<o:p></o:p></span></b></p>
<p class="MsoNormal"><span lang="EN-GB" style="mso-fareast-language:EN-GB">Systems Archivist<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="mso-fareast-language:EN-GB">Cambridge University Library<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="mso-fareast-language:EN-GB">West Road<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="mso-fareast-language:EN-GB">Cambridge<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="mso-fareast-language:EN-GB">Cambridge, CB3 9DR
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="mso-fareast-language:EN-GB">Tel 01223 766377
<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-GB" style="mso-fareast-language:EN-GB"><a href="https://urldefense.com/v3/__http:/www.lib.cam.ac.uk/__;!9_CTV20a17M!4YxO4v2V9bdDhilUS5Ab38eZPH7LI-MiLpSHCcAE9ng_j7fZCFFcNh-ih9yphznPdGc3Z_w$">www.lib.cam.ac.uk/</a><o:p></o:p></span></p>
<p class="MsoNormal"><i><span lang="EN-GB" style="mso-fareast-language:EN-GB">Normal working days are Monday-Wednesday<o:p></o:p></span></i></p>
<p class="MsoNormal"><span lang="EN-GB"><o:p> </o:p></span></p>
</div>
</body>
</html>