<div dir="ltr">Since we are a regional history center, we do acquire lots of publications which are not part of<div>collections. Since we also administer a 'rare book room' that incorporates regional history, items</div><div>like books, serials, government documents, booklets, etc. can be cataloged by the library cataloging</div><div>department and placed in this area.</div><div><br></div><div>For other materials (think tourist publications, studies, archaeological publications, etc.), we maintain</div><div>a vertical file collection called the Bibliography of West Florida where materials are organized by year</div><div>of publication and then a sequential number. We maintain an annotated bibliography (both published</div><div>(1535-1981) and an online (everything since 1981 and newer items) which serves as a finding aid to</div><div>these materials. This is not a task every library/archives would do, but began here in 1966 when we</div><div>were trying to determine what materials (books, journals, government documents, theses, etc.) would</div><div>be necessary for the new university and library covering West Florida. An annotated developing</div><div>bibliography told us what we needed and why, and we kept that up...yes, I guess the BWF is 53 years</div><div>old now, and I'm adding "new" 2018-2019" entries to it daily. Examples:</div><div><br></div><div><br></div><div><p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> <b>BWF 2018-011</b></span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif">Destination Panama
City.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> Panama City, Florida . . . Visitors
Guide. [n.p., n.d., 2018?]</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> 44 p. illus. 26.5
cm.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> </span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt 0.5in;text-indent:0.5in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif">Tourism guide to Panama City including restaurants, spas,
shopping, beaches, maps, and related information.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt 0.5in;text-indent:0.5in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif">UWF (BWF Files)</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt 0.5in;text-indent:0.5in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> </span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt 0.5in;text-indent:0.5in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> <b>BWF 2018-012</b></span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif">Visit Panama City
Beach.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> Visit Panama City Beach, Spring 2018
Magazine. [Panama City, FL: 2018]</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> 98 p. illus. 21.5
cm.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> </span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt 0.5in;text-indent:0.5in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif">Tourism guide to Panama City Beach with articles on
restaurants, deep sea fishing charters, golfing, and other beach destinations.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> UWF (BWF Files)</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> </span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> <b>BWF 2018-013</b></span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif">Destin Chamber of
Commerce.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> [Destin Area Visitor’s &
Relocation Guide]. [Destin, FL: 2018]</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> 64 p. illus. 21.5
cm.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> </span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> Cover title: Destin</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> Title taken from editor
column, p. 5.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> Tourism guide to Destin,
Florida.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> UWF (BWF Files)</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> </span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> </span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> <b>BWF 2018-014</b></span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif">Dodson, David B.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> The Eating of Horses on the Luna
Expedition to la Florida: bones and
teeth as marker artifacts. June,
2018. [<a href="http://archeologyink.com">http://archeologyink.com</a>]</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> 9 p. illus.,
color 28 cm.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> </span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt 0.5in;text-indent:0.5in;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif">Review of horses on the Tristan de Luna expedition of 1559
and expedition accounts noting the importance of horses for travel as well as
food, and noting that horse bones, teeth, and horseshoes should be expected at
any of the related archaeological excavations.</span></p>
<p class="gmail-std" style="margin:0in 0in 0.0001pt;font-size:12pt;font-family:"Times New Roman",serif"><span style="font-family:Arial,sans-serif"> UWF (BWF Files)</span></p></div><div><br></div><div><br></div><div><br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><font color="#000099" style="background-color:rgb(255,255,255)">Dean DeBolt, University Librarian (Professor)/University Archivist<br>UWF Archives and West Florida History Center</font></div><div><font><font color="#000099" style="background-color:rgb(255,255,255)">University of West Florida Library<br>11000 University Parkway<br>Pensacola, FL 32514-5750<br></font><a href="mailto:ddebolt@uwf.edu" target="_blank"><font color="#000099" style="background-color:rgb(255,255,255)">ddebolt@uwf.edu</font></a><font color="#000099" style="background-color:rgb(255,255,255)">; 850-474-2213</font></font></div><div><font><font color="#000099" style="background-color:rgb(255,255,255)"><br></font></font></div><div><font><font color="#000099" style="background-color:rgb(255,255,255)">West Florida History Center is the largest and most comprehensive</font></font></div><div><font><font color="#000099" style="background-color:rgb(255,255,255)">history collection about Pensacola and the West Florida region.</font></font></div><div><font><font color="#000099" style="background-color:rgb(255,255,255)"><a href="http://libguides.uwf.edu/universityarchives" target="_blank">http://libguides.uwf.edu/universityarchives</a></font></font></div><div><font><font color="#000099" style="background-color:rgb(255,255,255)"><br></font></font></div><div><font><font color="#000099" style="background-color:rgb(255,255,255)">Digital collections can be found at: <a href="http://archives.uwf.edu/" target="_blank">http://archives.uwf.edu/</a></font></font><a href="http://143.88.66.76/Archon/" target="_blank">Archon/</a></div><div><font><font color="#000099" style="background-color:rgb(255,255,255)"><br></font></font></div></div></div></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, Sep 5, 2019 at 3:29 PM Bowers, Kate A. <<a href="mailto:kate_bowers@harvard.edu">kate_bowers@harvard.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div lang="EN-US">
<div class="gmail-m_3747356438924823419WordSection1">
<p class="MsoNormal"><span style="color:rgb(31,73,125)">Do you acquire publications that are not part of collections? If so, how is their housing and storage placement managed?<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)">Thanks!<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)">Kate<u></u><u></u></span></p>
<p class="MsoNormal"><span style="color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><b>From:</b> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
<b>On Behalf Of </b>Dean DeBolt<br>
<b>Sent:</b> Thursday, September 05, 2019 2:34 PM<br>
<b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Inclusive container management in ArchivesSpace<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<p class="MsoNormal">We are keeping physical books with collections, noting them on the inventories, but also having our<u></u><u></u></p>
<div>
<p class="MsoNormal">library cataloging department create a catalog record and the call number being the collection title/number<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">and location in the Archives and West Florida History Center.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Dean<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><br clear="all">
<u></u><u></u></p>
<div>
<div>
<div>
<div>
<div>
<div>
<p class="MsoNormal"><span style="color:rgb(0,0,153);background:white">Dean DeBolt, University Librarian (Professor)/University Archivist<br>
UWF Archives and West Florida History Center</span><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><span style="color:rgb(0,0,153);background:white">University of West Florida Library<br>
11000 University Parkway<br>
Pensacola, FL 32514-5750<br>
</span><a href="mailto:ddebolt@uwf.edu" target="_blank"><span style="color:rgb(0,0,153);background:white">ddebolt@uwf.edu</span></a><span style="color:rgb(0,0,153);background:white">; 850-474-2213</span><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal"><span style="color:rgb(0,0,153);background:white">West Florida History Center is the largest and most comprehensive</span><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><span style="color:rgb(0,0,153);background:white">history collection about Pensacola and the West Florida region.</span><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><span style="color:rgb(0,0,153);background:white"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__libguides.uwf.edu_universityarchives&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=KLtesg0LXTzwPnUPesceeMSpLvW7uqfLfplAs-Lqx30&e=" target="_blank">http://libguides.uwf.edu/universityarchives</a></span><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal"><span style="color:rgb(0,0,153);background:white">Digital collections can be found at: <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__archives.uwf.edu_&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=HXKIQkgZzxIvH-ZszIcNvjyIRFmM3CodiON-DF9BHnQ&e=" target="_blank">http://archives.uwf.edu/</a></span><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__143.88.66.76_Archon_&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=pQZ2sYGJWxS75hW1KgaTUihFWSda0SDi1cSfye0uzm4&s=y-Ca6IRAMnfprT4HpPxlRy_VpAYeLh4aTdvgAIewsLY&e=" target="_blank">Archon/</a><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
</div>
</div>
</div>
</div>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<div>
<p class="MsoNormal">On Thu, Sep 5, 2019 at 1:29 PM Bowers, Kate A. <<a href="mailto:kate_bowers@harvard.edu" target="_blank">kate_bowers@harvard.edu</a>> wrote:<u></u><u></u></p>
</div>
<blockquote style="border-top:none;border-right:none;border-bottom:none;border-left:1pt solid rgb(204,204,204);padding:0in 0in 0in 6pt;margin-left:4.8pt;margin-right:0in">
<div>
<div>
<p style="margin-right:0in;margin-bottom:8pt;margin-left:0in;line-height:106%">
<span style="color:black">Here at the Harvard University Archives (HUA), we are interested to know how our colleagues are managing special collections inventory.<u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:8pt;margin-left:0in;line-height:106%">
<span style="color:black">We are hoping to find colleagues who, like us, manage physical inventory of books as well as archival holdings. At HUA we have a long history of storing rare publications and archival holdings together.
<u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:8pt;margin-left:0in;line-height:106%">
<span style="color:black">We use Alma and ArchivesSpace for description, Aeon for patron fulfillment, and a local database to manage physical inventory (boxes, volumes, locations, etc.)<u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:8pt;margin-left:0in;line-height:106%">
<span style="color:black">Is anyone else managing book and archival physical storage in a single system? If so, which tools are you using? Do they meet your needs? Have you achieved integrations between systems?<u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:8pt;margin-left:0in;line-height:106%">
<span style="color:black">We are eager to hear from you!<u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:8pt;margin-left:0in;line-height:106%">
<span style="color:black">Kate Bowers and Robin McElheny, Harvard University Archives<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12pt;color:black"><u></u> <u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12pt;color:black"><u></u> <u></u></span></p>
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<div id="gmail-m_3747356438924823419gmail-m_4048438302356938648Signature">
<div id="gmail-m_3747356438924823419gmail-m_4048438302356938648divtagdefaultwrapper">
<div name="divtagdefaultwrapper">
<p class="MsoNormal" style="background:white"><b><span style="font-size:12pt;color:black">Kate Bowers</span></b><span style="font-size:12pt;color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12pt;color:black">Collections Services Archivist for Metadata, Systems, and Standards<u></u><u></u></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12pt;color:black">Harvard University Archives<u></u><u></u></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12pt;color:black"><a href="mailto:kate_bowers@harvard.edu" target="_blank">kate_bowers@harvard.edu</a><a href="mailto:megan_sniffin-marinoff@harvard.edu" target="_blank"><br>
</a><u></u><u></u></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12pt;color:black">voice: (617) 998-5238<u></u><u></u></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12pt;color:black">fax: (617) 495-8011<u></u><u></u></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:12pt;color:black">web:
<a href="http://nrs.harvard.edu/urn-3:hul.eresource:archives" target="_blank">http://nrs.harvard.edu/urn-3:hul.eresource:archives</a><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:12pt;background:white"><span style="color:black">Twitter: @k8_bowers</span><span style="font-size:12pt;color:black"><br>
<br>
<br>
<u></u><u></u></span></p>
</div>
</div>
</div>
</div>
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