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<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Dear Kate,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Sure-no problem. Some of the fields are coming from sources other than AtoM,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">We have:-<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">alternate/former reference (x2)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">diplomatic form (eg minute book)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">script of material (eg Sanskrit)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">physical condition ranking (a numerical ranking to generate standard ‘outward facing’ information aimed at researchers rather than AS assessment info-more structured than the AS notes
about the physical characteristics etc)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">I know that the AS general note maps to <odd> in EAD and this tag can serve as a good home/last resort for data you can’t find a better home for. I’d still be interested in understanding
the logic of user defined fields and resources/archival objects. I’m very much a newbie so apologies if I have missed something obvious about them. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Many thanks!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Natalie<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Bowers, Kate A.<br>
<b>Sent:</b> 25 July 2019 16:39<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Adding user-defined fields to archival object records<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">It would be helpful if you can give examples of the data fields you wish to migrate.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Kate <o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> </span>
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><span lang="EN-US">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span lang="EN-US"> <</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><span lang="EN-US">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span lang="EN-US">>
<b>On Behalf Of </b>Natalie Adams<br>
<b>Sent:</b> Thursday, July 25, 2019 11:26 AM<br>
<b>To:</b> </span><a href="mailto:archivesspace_users_group@lyralists.lyrasis.org"><span lang="EN-US">archivesspace_users_group@lyralists.lyrasis.org</span></a><span lang="EN-US"><br>
<b>Subject:</b> [Archivesspace_Users_Group] Adding user-defined fields to archival object records<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal">Good afternoon all,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This is a question about user-defined fields and archival objects. Here in Cambridge we have been working on migration –setting up crosswalks to map data from our existing systems (including AtoM) to ArchivesSpace. There are a small number
of fields we have not been able to find a home for in AS and we had envisaged mapping them to user-defined fields. However, it looks as though it’s not possible to add a set of user-defined fields to archival objects, though they can be added to other types
of record (eg Resources). We are looking at migrating some substantial datasets into ArchivesSpace: in some cases several thousands of records will be nested beneath one parent/resource description (for example the archives of the University of Cambridge)
and we want to map all our existing fields to ArchivesSpace (whether the AS records are archival objects or resource descriptions).
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I would be really interested in hearing whether anyone else has faced a similar challenge and has any advice about how we might tackle this. I’d also be interested to understand more about the background to the difference between archival
objects and resources. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Many thanks in advance for any help with this and best wishes,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Natalie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Natalie Adams<o:p></o:p></b></p>
<p class="MsoNormal">Systems Archivist<o:p></o:p></p>
<p class="MsoNormal">Cambridge University Library<o:p></o:p></p>
<p class="MsoNormal">West Road<o:p></o:p></p>
<p class="MsoNormal">Cambridge<o:p></o:p></p>
<p class="MsoNormal">Cambridge, CB3 9DR <o:p></o:p></p>
<p class="MsoNormal">Tel 01223 766377 <o:p></o:p></p>
<p class="MsoNormal"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.lib.cam.ac.uk_&d=DwMFAg&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=DCfBaBVe3SwxP-6fOh8TGxWBMd1AyvIYhADjWkvetv4&s=M_TgVhzJzuRteOKhBQo865bXlvQ4ZBhrT9ALyOeEafk&e=">www.lib.cam.ac.uk/</a><o:p></o:p></p>
<p class="MsoNormal"><i>Normal working days are Monday-Wednesday<o:p></o:p></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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