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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Thank you very much – forcing a complete re-index did the trick. I’ll keep it in mind if we need to change things from outside the interface.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Mike McDermott<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Bowdoin College Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Majewski, Steven Dennis (sdm7g)<br>
<b>Sent:</b> Friday, April 19, 2019 12:22 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Importing from AT to AS - File Versions left unpublished<o:p></o:p></span></p>
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<p class="MsoNormal">On Apr 19, 2019, at 11:37 AM, <a href="mailto:mmcderm2@bowdoin.edu">
mmcderm2@bowdoin.edu</a> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Greetings all<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We are in the process of moving from Archivists Toolkit to ArchiveSpace. I’ve been experimenting with using the AT migration plugin and everything seems to be working fine,
but…<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">When we export an EAD file from ArchivesSpace and convert it to an html web page, the EAD file contains limited information about the DAOs attached to a resource.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">It seems that when the resources are imported from AT the digital objects are set to ‘published’, but the individual File Versions in the DAOs are not set to ‘published’ –
that field seems to be null instead of ‘true’ or ‘false’<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I tried just running an SQL query to set all of those file version ‘published’ fields to true… and that value shows up in the staff interface, but when I export the EAD I am
still getting the DAO information as if the file versions are unpublished. I need to go into each digital object individually and re-save it for the change in the file version status to take effect.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I tried the ‘Publish All’ option for the resource but that didn’t seem to make the export function see the file versions as published.<o:p></o:p></span></p>
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<p class="MsoNormal">Changing values directly in SQL bypasses the step where a reindex of that resource is triggered after editing and saving it, <o:p></o:p></p>
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<p class="MsoNormal">So there is a mismatch between the values in MySQL DB and the PUI SOLR index. Manually re-saving it triggers the reindex. <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Instead of manually saving each one, you can trigger a complete reindex by deleting the files in archivesspace/data/indexer_pui_state and archivesspace/data/indexer_state and restarting the server. This is something that should always(*)
be done if you are going behind the usual system checks by making changes directly in MySQL DB. <o:p></o:p></p>
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<p class="MsoNormal">[ (*) I’m sure there are a few cases where it doesn’t matter, but safer to reindex if you’re not sure. ] <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If I check the ‘include unpublished’ option in the EAD export function, I get the right DAO information, but I also get a bunch of other unpublished information in the EAD
that displays in odd places in the converted HTML page.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We’ve tried creating digital objects in ArchiveSpace and the file versions are set to published there – so this would be a one time solution to fix the resources exported from
Archivists Toolkit.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Is there something I can do in the export plugin that would set this value by default?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Or is there a way I can force ArchivesSpace to batch publish the file versions? Or to notice the externally set published status?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thank you for any thoughts on this…<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Mike McDermott<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Bowdoin College Library<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Helvetica",sans-serif">_______________________________________________<br>
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