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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hi Olivia,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If I understand your problem correctly, it may be similar to something we’ve addressed using the container profile feature.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">We recently completed a survey of our map case drawers, and wanted to express each drawer as a shared top container (each drawer can contain many oversize folders, of course,
from different collections). The challenge was we also wanted to find a way to communicate if a drawer was full, or had space in it for more, so someone could be at their desk using ASpace and figure out a likely location to put something new (as opposed to
going on a space-hunting expedition in the stacks).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Our solution was to create our 200-or-so map case drawer top containers (the unique indicator for each one is MC-XXX, X being the drawer number) , but based on our survey,
also assign a profile to each drawer that makes the “status” of the drawer explicit: the name of the profile assigned to each drawer is either “<span style="background:white">Map case drawer – AVAILABLE” or “Map case drawer – FULL”. Using the assigned profiles,
we always know what has space in it, and what is stuffed, because we can search on that profile name. And if a processor fills up a drawer, they simply change the profile from AVAILABLE to FULL. I’m not sure if this is a hacky work-around, or a brilliant solution,
but it works for us, and got us away from having a separate, always out-of-date spreadsheet that told us the status of our drawers. It does require a fresh survey, for which we used undergraduate workers, to give you a snapshot of your container situation.<o:p></o:p></span></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;background:white"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;background:white">May all your containers be half full
</span><span style="font-size:11.0pt;font-family:Wingdings;background:white">J</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;background:white">,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;background:white">Laurel</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Olivia S Solis<br>
<b>Sent:</b> Wednesday, February 27, 2019 12:46 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> [Archivesspace_Users_Group] Empty space within a box<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Hello all,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">We've been wondering if we are alone in this struggle. So we are a space-deficient archives. Our stacks are boxed to the brim and processors hunt for on-site space voraciously, particularly for collections that are just a few inches in
extent. For this reason, we have a column in our spreadsheet shelf lists — which we're trying to wean off of now that we are increasingly utilizing the container management functionality of ASpace — that includes inches left in a box. There are some boxes
that house 20 or so different small collections, so documenting this information at the archival object level seems, to put it mildly, inefficient.<br clear="all">
<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Does anyone else have this problem? If so, have you found a way to address it in ASpace?<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thanks,<o:p></o:p></p>
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<p class="MsoNormal">Olivia<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">-- <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Olivia Solis, MSIS</span><span style="font-size:9.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Metadata Coordinator</span><span style="font-size:9.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Dolph Briscoe Center for American History</span><span style="font-size:9.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">The University of Texas at Austin</span><span style="font-size:9.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">2300 Red River St. Stop D1100</span><span style="font-size:9.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Austin TX, 78712-1426</span><span style="font-size:9.5pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">(512) 232-8013</span><span style="font-size:9.5pt;color:#888888"><o:p></o:p></span></p>
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