<div dir="ltr"><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small">Hi Olivia,</div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small">My memory may be wrong and you may have already tried this: I thought it was possible to edit the details of a specific top container, including notes fields, where a top container is linked to multiple archival records (in your case, collections). I'm not able to test it out right now, but if that's correct, then the process would be: add and link a top container to all the relevant collections ("Add instance"), then go into the page for that top container, and add an "extent remaining" value wherever seems appropriate (probably a note). Any time you add more folders to a container, you would edit the top container note to update the extent remaining value.<br></div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small">Best,</div><div class="gmail_default" style="font-family:verdana,sans-serif;font-size:small">Paul<br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Feb 27, 2019 at 4:55 PM Olivia S Solis <<a href="mailto:livsolis@utexas.edu">livsolis@utexas.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr">Also slight correction to my response above. We know the folders in a box and which collections they belong to. We don't know how wide they are or in which orientation in the box they are going.</div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Feb 27, 2019 at 3:50 PM Olivia S Solis <<a href="mailto:livsolis@utexas.edu" target="_blank">livsolis@utexas.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr">Thanks for your input, Jordon! That totally makes sense, and in a universe where I explained myself clearly, that would be a perfect solution. Sometimes we put lots of stuff in the same box for certain restrictions-related reasons. We've got a lot of born-digital stuff or privacy-restricted material that comprises part of a larger collection housed in other boxes. We're not sure how wide all the expandable folders in a box are, or which collections they come from. And we don't have the time to measure. But we do know there are 3 or 4 inches of space in this box. Can we document this in any way at the box (not archival object) level?</div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, Feb 27, 2019 at 3:36 PM Jordon Steele <<a href="mailto:jsteele@jhu.edu" target="_blank">jsteele@jhu.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
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<div class="gmail-m_-4464702415482420554gmail-m_670221502658428597gmail-m_423860411984808041WordSection1">
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">Hi Olivia,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">Sounds like what you might be looking for is a way for ASpace to calculate for you space left in a box? If so, here’s a thought:<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="gmail-m_-4464702415482420554gmail-m_670221502658428597gmail-m_423860411984808041MsoListParagraph"><u></u><span style="font-size:11pt;font-family:Symbol;color:rgb(31,73,125)"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">For each collection stored in one box, measure its extent as cubic feet and record in ASpace<u></u><u></u></span></p>
<p class="gmail-m_-4464702415482420554gmail-m_670221502658428597gmail-m_423860411984808041MsoListParagraph"><u></u><span style="font-size:11pt;font-family:Symbol;color:rgb(31,73,125)"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">Obviously, record the volume of the main box in which these folders are stored, as container profiles, too. Record this volume as cubic feet.<u></u><u></u></span></p>
<p class="gmail-m_-4464702415482420554gmail-m_670221502658428597gmail-m_423860411984808041MsoListParagraph"><u></u><span style="font-size:11pt;font-family:Symbol;color:rgb(31,73,125)"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">Run a report on the number of folders in a box, calculate the total extent of those folders.<u></u><u></u></span></p>
<p class="gmail-m_-4464702415482420554gmail-m_670221502658428597gmail-m_423860411984808041MsoListParagraph"><u></u><span style="font-size:11pt;font-family:Symbol;color:rgb(31,73,125)"><span>·<span style="font:7pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">Subtract from the total volume of the container that they’re in.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">The difference should give you a number of how much space is left.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">Best,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">Jordon<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">Jordon Steele<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">Hodson Curator of the University Archives<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">Sheridan Libraries<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">Johns Hopkins University<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">3400 N Charles St<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">Baltimore, MD 21218<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)"><a href="mailto:jsteele@jhu.edu" target="_blank"><span style="color:rgb(5,99,193)">jsteele@jhu.edu</span></a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">410-516-5493<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)">he/him/his<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt;font-family:Calibri,sans-serif;color:rgb(31,73,125)"><u></u> <u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:11pt;font-family:Calibri,sans-serif">From:</span></b><span style="font-size:11pt;font-family:Calibri,sans-serif"> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
<b>On Behalf Of </b>Olivia S Solis<br>
<b>Sent:</b> Wednesday, February 27, 2019 3:46 PM<br>
<b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
<b>Subject:</b> [Archivesspace_Users_Group] Empty space within a box<u></u><u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Hello all,<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">We've been wondering if we are alone in this struggle. So we are a space-deficient archives. Our stacks are boxed to the brim and processors hunt for on-site space voraciously, particularly for collections that are just a few inches in
extent. For this reason, we have a column in our spreadsheet shelf lists — which we're trying to wean off of now that we are increasingly utilizing the container management functionality of ASpace — that includes inches left in a box. There are some boxes
that house 20 or so different small collections, so documenting this information at the archival object level seems, to put it mildly, inefficient.<br clear="all">
<u></u><u></u></p>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Does anyone else have this problem? If so, have you found a way to address it in ASpace?<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Thanks,<u></u><u></u></p>
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<p class="MsoNormal">Olivia<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">-- <u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Olivia Solis, MSIS</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Metadata Coordinator</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Dolph Briscoe Center for American History</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">The University of Texas at Austin</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">2300 Red River St. Stop D1100</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Austin TX, 78712-1426</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">(512) 232-8013</span><span style="font-size:9.5pt;color:rgb(136,136,136)"><u></u><u></u></span></p>
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</blockquote></div><br clear="all"><div><br></div>-- <br><div dir="ltr" class="gmail-m_-4464702415482420554gmail-m_670221502658428597gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div style="font-size:12.8px"><font color="#000000">Olivia Solis, MSIS</font></div><div style="font-size:12.8px"><font color="#000000">Metadata Coordinator</font></div><div style="font-size:12.8px"><font color="#000000">Dolph Briscoe Center for American History</font></div><div style="font-size:12.8px"><font color="#000000">The University of Texas at Austin</font></div><div style="font-size:12.8px"><font color="#000000">2300 Red River St. Stop D1100</font></div><div style="font-size:12.8px"><font color="#000000">Austin TX, 78712-1426</font></div><div style="color:rgb(136,136,136);font-size:12.8px"><span style="color:rgb(0,0,0);font-size:12.8px">(512) 232-8013</span></div></div></div></div></div></div></div>
</blockquote></div><br clear="all"><div><br></div>-- <br><div dir="ltr" class="gmail-m_-4464702415482420554gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div style="font-size:12.8px"><font color="#000000">Olivia Solis, MSIS</font></div><div style="font-size:12.8px"><font color="#000000">Metadata Coordinator</font></div><div style="font-size:12.8px"><font color="#000000">Dolph Briscoe Center for American History</font></div><div style="font-size:12.8px"><font color="#000000">The University of Texas at Austin</font></div><div style="font-size:12.8px"><font color="#000000">2300 Red River St. Stop D1100</font></div><div style="font-size:12.8px"><font color="#000000">Austin TX, 78712-1426</font></div><div style="color:rgb(136,136,136);font-size:12.8px"><span style="color:rgb(0,0,0);font-size:12.8px">(512) 232-8013</span></div></div></div></div></div></div></div>
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</blockquote></div><br clear="all"><br>-- <br><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div><div dir="ltr"><div><div><div><div><div><div><font size="1"><span style="font-family:verdana,sans-serif"><b>Paul Sutherland</b> (he/his)<br></span></font></div><font size="1"><span style="font-family:verdana,sans-serif">Archivist of Native American Materials<br></span></font></div><font size="1"><span style="font-family:verdana,sans-serif">Center for Native American and Indigenous Research<br></span></font></div><font size="1"><span style="font-family:verdana,sans-serif">American Philosophical Society<br></span></font></div><font size="1"><span style="font-family:verdana,sans-serif">105 S. 5th Street, 2nd Floor<br></span></font></div><font size="1"><span style="font-family:verdana,sans-serif">Philadelphia, PA 19406<br></span></font></div><font size="1"><span style="font-family:verdana,sans-serif"><b><span style="color:rgb(255,0,0)"></span></b>215-440-3408<br></span></font></div><div><font size="1"><span style="font-family:verdana,sans-serif"><a href="http://amphilsoc.org/library/CNAIR" target="_blank">amphilsoc.org/library/CNAIR</a><br></span></font></div><div dir="ltr"><font size="1"><span style="font-family:verdana,sans-serif"><img src="https://www.amphilsoc.org/sites/default/files/2018-04/attachments/APS_Franklin275_Seal_R1_020618-1.jpg" width="96" height="96"><br></span></font></div><div><font size="1" face="verdana, sans-serif">Browse our new <a href="https://search.amphilsoc.org//natam/search" target="_blank">Indigenous Subject Guide</a><br></font></div><div><font size="1" face="verdana, sans-serif">and read our latest <a href="https://www.amphilsoc.org/blog-category/cnair" target="_blank">blog posts</a><br></font></div></div><div><font size="1" face="verdana, sans-serif">Twitter: <a href="https://twitter.com/paulssutherland" target="_blank">@paulssutherland</a></font></div></div></div></div></div></div></div></div>