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<p class="MsoNormal">I second (third?) the logic that the container indicator should exactly follow the volume label on the spine. So container type=Volume, container indicator=1-5 (1<sup>st</sup> series).
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This may not work with your workflow, but two additional suggestions:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Barcode each volume and add the barcodes to the container records so that staff can track them as such OR<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Put each volume in a custom box and barcode the box.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Best,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Jordon<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Jordon Steele<o:p></o:p></p>
<p class="MsoNormal">Hodson Curator of the University Archives<o:p></o:p></p>
<p class="MsoNormal">Sheridan Libraries<o:p></o:p></p>
<p class="MsoNormal">Johns Hopkins University<o:p></o:p></p>
<p class="MsoNormal">3400 N Charles St<o:p></o:p></p>
<p class="MsoNormal">Baltimore, MD 21218<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:jsteele@jhu.edu"><span style="color:windowtext">jsteele@jhu.edu</span></a><o:p></o:p></p>
<p class="MsoNormal">410-516-5493<o:p></o:p></p>
<p class="MsoNormal">he/him/his<o:p></o:p></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Kottman, Miloche<br>
<b>Sent:</b> Wednesday, February 13, 2019 1:37 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Top Containers for volumes<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">I would prefer whatever enumeration had been used to label the pieces to avoid confusion for the patron. For example, if the pieces are labeled v. 1-10 but your finding aid has series 1, v. 1-5 and series 2,
v. 1-5, the patron is likely to be confused if they ask for series 2, v. 1 and get volume 6 when it’s paged.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">If there’s no label and/or you get to re-label, I recommend using the Arrangement note to explain that there are two series with 5 volumes each, e.g.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Series 1, vol. 1-5 shelved as v. 1-5<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Series 2, vol. 1-5 shelved as v. 6-10<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Then do top containers as v. 1-10<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">This is similar to what we do in the catalog for serials and monographs, i.e. a summary holdings statement followed by actual item records/barcodes for which volumes the library holds.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">--Miloche Kottman<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">University of Kansas Libraries<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">
archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
<b>On Behalf Of </b>Hilton, Adrien<br>
<b>Sent:</b> Wednesday, February 13, 2019 8:53 AM<br>
<b>To:</b> <a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a><br>
<b>Subject:</b> [Archivesspace_Users_Group] Top Containers for volumes<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I’m in the process of retrospectively adding top containers to all of our 800,000+ archival objects. A large number of our collections are in volume format, housed on shelves as is, not in boxes. I’m wondering how folks are handling these
types of “containers” in AS. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Just for an example, the Jared Sparks papers consists of 10 individual volumes, which if these were boxes, of course would be Boxes 1-10. However, the material is a two part series, each consisting of 5 volumes each and referred to on spines
as volumes 1-5 (1<sup>st</sup> series) and another volumes 1-5 (2<sup>nd</sup> series). I’m disinclined to give them top containers Volumes 1-10 and I don’t want to have two Volume 1 Top Containers in the same collection. Any advise on how to make this clear
to users and manageable on the back end?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks in advance, <o:p></o:p></p>
<p class="MsoNormal">Adrien<o:p></o:p></p>
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