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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Lisa, that’s it! Thank you so much for pointing me to that other setting.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">It still seems a bit wonky, though. First I enabled the Show Suppressed under Global Preferences– didn’t work for other users. Then enabled the Show Suppressed
under Repository Preferences – didn’t work for other users. Then enabled the Show Suppressed under User Preferences, and it is now displaying suppressed records to other users who should have permission to view them!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">It seems redundant to have view/show suppressed be a global/repo/user preference setting as well as a user group permission. Also I still don’t quite get how
the global/repo/user preferences defer to each other. But I’m glad to have figured this out!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Lisa Calahan<br>
<b>Sent:</b> Thursday, September 20, 2018 2:07 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Viewing suppressed records permission<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Hi Margaret,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">I wonder if you need to set either the Global or Repository Preference to "Show Suppressed?" in order to view the records? I haven't had a chance to recreate your issue, but that might be at play.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Lisa<o:p></o:p></p>
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<p class="MsoNormal"><img width="334" height="177" id="_x0000_i1025" src="cid:image001.png@01D450ED.EE904310"><o:p></o:p></p>
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<p class="MsoNormal">On Wed, Sep 12, 2018 at 11:05 AM, Hughes, Margaret <<a href="mailto:mhughes@library.ucla.edu" target="_blank">mhughes@library.ucla.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Hi all,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">We’re having trouble with the “view suppressed records in this repository” permission. I’ve recreated it in the sandbox and have attached screenshots here. Here are my steps:<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="m-1405030084993830972msolistparagraph">1.<span style="font-size:7.0pt">
</span>I edited the Archivists of the test repository group to give them permission to both suppress the major record types and view suppressed records.
<o:p></o:p></p>
<p class="m-1405030084993830972msolistparagraph">2.<span style="font-size:7.0pt">
</span>I created another user called “other user” and added them to the Archivists group. (see screenshot)<o:p></o:p></p>
<p class="m-1405030084993830972msolistparagraph">3.<span style="font-size:7.0pt">
</span>I created a resource called “testing suppression”. <o:p></o:p></p>
<p class="m-1405030084993830972msolistparagraph">4.<span style="font-size:7.0pt">
</span>Logged in as “other user” I suppressed the “testing suppression” resource.<o:p></o:p></p>
<p class="m-1405030084993830972msolistparagraph">5.<span style="font-size:7.0pt">
</span>I got an error message saying I no longer had permission to view the record.<o:p></o:p></p>
<p class="m-1405030084993830972msolistparagraph">6.<span style="font-size:7.0pt">
</span>I searched for “testing suppression” and no search results display (still logged in as “other user”). (see screenshot)<o:p></o:p></p>
<p class="m-1405030084993830972msolistparagraph">7.<span style="font-size:7.0pt">
</span>I logged in as admin and searched for “test suppression” and the suppressed in included in search results. (see screenshot)<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Are there any other dependent permissions that needs to be enabled that could be blocking the ability to view suppressed records? Am I missing something?<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">I know there have been other conversations about suppression being buggy – I actually was not able to un-suppress the test resource and crashed the sandbox when I tried. I searched
quickly for a JIRA ticket and didn’t see this issue. Are institutions successfully using the suppress records functionality?<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Thanks for your help!<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Maggie<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt">----------------------------------</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt">Margaret Hughes</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt">Collections Data Archivist</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;background:white">310.206.6203</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt">UCLA Library Special Collections</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt">A1713 Charles E. Young Research Library</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt">Los Angeles, CA 90095-1575</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><br>
_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br>
<a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group" target="_blank">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</a><o:p></o:p></p>
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<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">-- <o:p></o:p></p>
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<p class="MsoNormal">Pronouns: She/her/hers<o:p></o:p></p>
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<p class="MsoNormal">Head of Archival Processing<br>
University of Minnesota Libraries<br>
<a href="https://www.lib.umn.edu/special" target="_blank">Archives and Special Collections</a><br>
Elmer L. Andersen Library, Suite 315<br>
222-21st Ave. S.<br>
Minneapolis MN 55455<br>
<br>
Phone: 612.626.2531<o:p></o:p></p>
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