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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Christie,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">This behavior may have changed in subsequent releases so you may want to experiment … Ages ago (somewhere in the version 1.2 – 1.3 range) we switched to a Shibboleth
sign in system which caused pseudo duplicate users when the Shib username was not the same as the one manually created in ASpace. So to fix this I naively deleted the username that was created manually in ASpace. Everything worked fine and dandy until we
upgraded to a newer version of ASpace. My IT folks said that this generated a lot of errors and prevented the upgrade until they went in and cleaned up the affected records. ASpace was trying to link information in fields to users who no longer existed,
my guess would be the create/modify information. Fortunately for us it was early days of our installation so it was only a handful of records.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">So my advice, don’t delete your user records.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">--Miloche<o:p></o:p></span></p>
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<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Noah Huffman<br>
<b>Sent:</b> Wednesday, August 1, 2018 10:29 AM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Questions about user accounts & permissions<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hi Christie,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I created a new permissions group called “Expired Users” (morbid, I know). That group has no permissions in the system.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">When students/interns/staff leave our employ, I assign their user account to that group. This way I can keep a record of their username and other user details.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">To answer your first question, I believe the “created_by” and “last_modified_by” fields will still retain usernames even if those users are deleted from the system.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">-Noah<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">================<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">Noah Huffman<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">Archivist for Metadata, Systems, and Digital Records<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">David M. Rubenstein Rare Book & Manuscript Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">Duke University | 919-660-5982<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040"><a href="http://library.duke.edu/rubenstein/"><span style="color:#404040">http://library.duke.edu/rubenstein/</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Michelson, Daniel<br>
<b>Sent:</b> Wednesday, August 1, 2018 11:14 AM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Questions about user accounts & permissions<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Hi Christie,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">To answer your second question, any system administrators should have the "Edit Groups" button grayed out in the Manage User Access list.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Dan Michelson<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Wed, Aug 1, 2018 at 10:55 AM, Larry Weimer <<a href="mailto:larry.weimer@nyhistory.org" target="_blank">larry.weimer@nyhistory.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal">Christie,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">When users no longer need access, I've taken two steps: 1) delete their ID from the user group they're in and 2) change the password. That would seem to eliminate their ability to access and act in the system, while retaining a record of
them. <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Larry<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Larry Weimer<o:p></o:p></p>
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<p class="MsoNormal">Head of Archival Processing<o:p></o:p></p>
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<p class="MsoNormal">New-York Historical Society<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Wed, Aug 1, 2018 at 10:46 AM, Christie Peterson <<a href="mailto:cpeterson@smith.edu" target="_blank">cpeterson@smith.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal">Hello,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Is there more detailed documentation somewhere about managing user accounts and permissions? (beyond what is in the user manual)<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Specifically, I need to know:<o:p></o:p></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
What happens when a user account is deleted? Does it delete all references to them in the database (that is, every action they've taken)? If so, what is a better alternative to deletion to use when a staff member leaves an organization?<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo3">
Is there an easy way through the interface to see who currently has system administrator priviledges?<o:p></o:p></li></ul>
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<p class="MsoNormal">Thanks,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">CP<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:18.0pt;font-family:"Courier New"">Christie S. Peterson</span><o:p></o:p></p>
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<p class="MsoNormal">Manager of Technical Services for Special Collections<o:p></o:p></p>
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<p class="MsoNormal">Smith College<o:p></o:p></p>
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<p class="MsoNormal"><a href="mailto:cpeterson@smith.edu" target="_blank">cpeterson@smith.edu</a><o:p></o:p></p>
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<p class="MsoNormal">she/her/hers<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><br>
_______________________________________________<br>
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<p class="MsoNormal"><o:p> </o:p></p>
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<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.nyhistory.org_exhibitions_walk-2Dway-2Dfootwear-2Dstuart-2Dweitzman&d=DwMFaQ&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=aKEddLEPAlr5eh5MCXZmGqOS73Z1XLPRaD_g_iwCANA&s=G60v2DmB0YGONvUnbGgKpXvgNgdKe9OR2Yfox1GRa4c&e=" target="_blank"><span style="border:solid windowtext 1.0pt;padding:0in;text-decoration:none"><img border="0" width="508" height="107" style="width:5.2916in;height:1.1145in" id="_x0000_i1025" src="cid:image001.jpg@01D4298B.79B49DE0" alt="Image removed by sender. http://email.nyhscommunications.org/email/Footer_Shoes3.jpg"></span></a><br>
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<p class="MsoNormal"><o:p> </o:p></p>
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