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<p class="MsoNormal"><span style="color:#1F497D">James,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We’re considering something similar. Our library uses a unique identifier for locations called a RMST number (Range Module Shelf Tray), I think it’s a standard unique algorithm for high-density storage. This
is at present exclusively used at our offsite storage facility, but we intend to adapt the approach to our onsite collections, too. So yes, big picture, I think the idea of assigning unique identifiers to your locations is a good one. A couple caveats you
may have already considered:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Think about decoupling your container unique ID from your location ID. More flexible if you have to move stuff around.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Manage your location unique ID in ASpace’s locations module, not in container management.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">Barcodes are not semantic character string, so barring some catastrophic failure of ASpace/your inventory management system, you may not be able to find your stuff. Doesn’t rule out using barcodes,
just something as you’re assessing risk.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">I would recommend you suppress your location unique IDs from public view for security reasons.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Jordon<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Jordon Steele<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Hodson Curator of the University Archives<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Sheridan Libraries<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Johns Hopkins University<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">3400 N Charles St<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Baltimore, MD 21218<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="mailto:jsteele@jhu.edu">jsteele@jhu.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">he/him/his<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>James E. Cross<br>
<b>Sent:</b> Wednesday, April 18, 2018 9:18 AM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> [Archivesspace_Users_Group] Barcoding boxes and shelves in ArchivesSpace<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We are thinking of barcoding *<b>both</b>* our boxes and our shelves using ArchivesSpace. The thought is that by doing both we would have better inventory control and the ability to scan a box/shelf and retrieve
information about it quickly. Have any of you done this? What were the pros and cons you discovered after doing the barcoding?
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">We look forward to hearing any information or suggestions you can give us. Thank you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Sincerely,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">James Cross<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Manuscripts Archivist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">James Edward Cross, C.A.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Special Collections and Archives<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Clemson University Libraries<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Box 343001<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Clemson, SC 29634-3001<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Phone: (864) 656-5182<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Website: <a href="http://library.clemson.edu/depts/specialcollections/">
http://library.clemson.edu/depts/specialcollections/</a> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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