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--></style></div><div>Hi Everyone,</div><div><br data-mce-bogus="1"></div><div><span style="color: #000000; font-family: georgia, serif; font-size: 13.3333px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: #ffffff; text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;" data-mce-style="color: #000000; font-family: georgia, serif; font-size: 13.3333px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; background-color: #ffffff; text-decoration-style: initial; text-decoration-color: initial; display: inline !important; float: none;">Jordon's thoughts below are really helpful, and I</span>'d be interested in hearing more about different institutional approaches to managing locations in ASpace, generally. At Penn State we are currently in the process of bringing online a new offsite storage facility for Special Collections, and are ultimately looking at moving 20,000+ containers to this new facility (starting this Fall). While we've traditionally managed locations (as well as containers) through our ILS (Sirsi), we're also looking at how to better leverage ASpace features as part of this shift. I would be pleased to hear from anyone (on- or off-list) who can share their experiences around similar considerations.</div><div><br>Best Regards,<br>Ben</div><div><br></div><div data-marker="__SIG_PRE__"><div><strong>Ben Goldman</strong><br>Archivist for Digital Content & Strategies<br> Sally W. Kalin Early Career Librarian for Technological Innovations<br> Penn State University Libraries</div><div><div style="font-family: arial, helvetica, sans-serif; font-size: 13.3333px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 13.3333px;"><span style="font-family: georgia, serif; font-size: small;" data-mce-style="font-family: georgia, serif; font-size: small;"><br></span></div><div style="font-family: arial, helvetica, sans-serif; font-size: 13.3333px;" data-mce-style="font-family: arial, helvetica, sans-serif; font-size: 13.3333px;"><hr><span style="font-size: 10pt; background-color: #fdfdfd; font-family: georgia, serif;" data-mce-style="font-size: 10pt; background-color: #fdfdfd; font-family: georgia, serif;">Throughout 2018, the Eberly Family Special Collections Library will be conducting extensive collections maintenance to better serve our patrons and ensure the preservation of our materials. Researchers may experience intermittent interruptions in open hours; collections may be under review and access may be limited; and researchers may encounter longer wait times for replies and photoduplication orders. As much as possible, these disruptions to usual services will be announced in advance. Thank you for your flexibility and patience we work on this collections maintenance endeavor.</span><hr><br></div></div></div><div><br></div><hr id="zwchr" data-marker="__DIVIDER__"><div data-marker="__HEADERS__"><b>From: </b>"jsteele" <jsteele@jhu.edu><br><b>To: </b>"Archivesspace Users Group" <archivesspace_users_group@lyralists.lyrasis.org><br><b>Sent: </b>Wednesday, April 18, 2018 9:25:57 AM<br><b>Subject: </b>Re: [Archivesspace_Users_Group] Barcoding boxes and shelves in ArchivesSpace<br></div><div><br></div><div data-marker="__QUOTED_TEXT__">
<div class="WordSection1">
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">James,</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">We’re considering something similar. Our library uses a unique identifier for locations called a RMST number (Range Module Shelf Tray), I think it’s a standard unique algorithm for high-density storage. This
is at present exclusively used at our offsite storage facility, but we intend to adapt the approach to our onsite collections, too. So yes, big picture, I think the idea of assigning unique identifiers to your locations is a good one. A couple caveats you
may have already considered:</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoListParagraph" style="text-indent: -.25in; mso-list: l0 level1 lfo1;" data-mce-style="text-indent: -.25in; mso-list: l0 level1 lfo1;"><span style="font-family: Symbol; color: #1f497d;" data-mce-style="font-family: Symbol; color: #1f497d;"><span style="mso-list: Ignore;" data-mce-style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';" data-mce-style="font: 7.0pt 'Times New Roman';">
</span></span></span><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Think about decoupling your container unique ID from your location ID. More flexible if you have to move stuff around.</span></p>
<p class="MsoListParagraph" style="text-indent: -.25in; mso-list: l0 level1 lfo1;" data-mce-style="text-indent: -.25in; mso-list: l0 level1 lfo1;"><span style="font-family: Symbol; color: #1f497d;" data-mce-style="font-family: Symbol; color: #1f497d;"><span style="mso-list: Ignore;" data-mce-style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';" data-mce-style="font: 7.0pt 'Times New Roman';">
</span></span></span><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Manage your location unique ID in ASpace’s locations module, not in container management.</span></p>
<p class="MsoListParagraph" style="text-indent: -.25in; mso-list: l0 level1 lfo1;" data-mce-style="text-indent: -.25in; mso-list: l0 level1 lfo1;"><span style="font-family: Symbol; color: #1f497d;" data-mce-style="font-family: Symbol; color: #1f497d;"><span style="mso-list: Ignore;" data-mce-style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';" data-mce-style="font: 7.0pt 'Times New Roman';">
</span></span></span><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Barcodes are not semantic character string, so barring some catastrophic failure of ASpace/your inventory management system, you may not be able to find your stuff. Doesn’t rule out using barcodes,
just something as you’re assessing risk.</span></p>
<p class="MsoListParagraph" style="text-indent: -.25in; mso-list: l0 level1 lfo1;" data-mce-style="text-indent: -.25in; mso-list: l0 level1 lfo1;"><span style="font-family: Symbol; color: #1f497d;" data-mce-style="font-family: Symbol; color: #1f497d;"><span style="mso-list: Ignore;" data-mce-style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';" data-mce-style="font: 7.0pt 'Times New Roman';">
</span></span></span><span style="color: #1f497d;" data-mce-style="color: #1f497d;">I would recommend you suppress your location unique IDs from public view for security reasons.</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<div>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Best,</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Jordon</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Jordon Steele</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Hodson Curator of the University Archives</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Sheridan Libraries</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Johns Hopkins University</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">3400 N Charles St</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Baltimore, MD 21218</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"><a href="mailto:jsteele@jhu.edu" target="_blank">jsteele@jhu.edu</a></span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">he/him/his</span></p>
</div>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<div>
<div style="border: none; border-top: solid #E1E1E1 1.0pt; padding: 3.0pt 0in 0in 0in;" data-mce-style="border: none; border-top: solid #E1E1E1 1.0pt; padding: 3.0pt 0in 0in 0in;">
<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>James E. Cross<br>
<b>Sent:</b> Wednesday, April 18, 2018 9:18 AM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> [Archivesspace_Users_Group] Barcoding boxes and shelves in ArchivesSpace</p>
</div>
</div>
<p class="MsoNormal"> </p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">All,</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">We are thinking of barcoding *<b>both</b>* our boxes and our shelves using ArchivesSpace. The thought is that by doing both we would have better inventory control and the ability to scan a box/shelf and retrieve
information about it quickly. Have any of you done this? What were the pros and cons you discovered after doing the barcoding?
</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">We look forward to hearing any information or suggestions you can give us. Thank you.</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Sincerely,</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">James Cross</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Manuscripts Archivist</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">James Edward Cross, C.A.</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Special Collections and Archives</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Clemson University Libraries</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Box 343001</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Clemson, SC 29634-3001</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Phone: (864) 656-5182</span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;">Website: <a href="http://library.clemson.edu/depts/specialcollections/" target="_blank">
http://library.clemson.edu/depts/specialcollections/</a> </span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoNormal"><span style="color: #1f497d;" data-mce-style="color: #1f497d;"> </span></p>
<p class="MsoNormal"> </p>
</div>
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