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<p class="MsoNormal"><span style="font-size:11.0pt">All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">RMC at Cornell is in the weeds identifying bib records to migrate from our ILS into ASpace. Our practice, historically, has been to catalog collections and occasionally items within the collection in our ILS
to better facilitate discovery. As we move into ASpace, we are cognizant that we should incorporate those item records within the context of the collection by including them as archival objects in ASpace under the appropriate resource record.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We have three primary choices to do this, each with serious trade offs:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- Leaving the item-level records in our ILS without representing them in ASpace other than a referencing note at collection/series level<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt">o We would lose contextual meaning of those items<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt">o We would maintain item-level discovery of content in OCLC/World-Cat<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt">o We would be unable to manage our location data of that material in ASpace alongside the rest of the collection<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- Leave the item-level records in our ILS and represent them in ASpace in their appropriate intellectual arrangement<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt">o We would have to build a way to connect the records between the two systems, designing complex methods for synchronizing descriptive metadata as well as location data between systems
and setting currently minimally-enforceable rules about where the data is updated and which is the system of record<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt">o We would maintain contextual information about their collection and have item-level discovery in OCLC/World-Cat<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">- Represent the item-level records only in ASpace and remove them from the ILS entirely<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt">o We would only have to manage the data in one system, eliminating complexity<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt">o We would lose item-level discovery of content in OCLC/World-Cat<o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt">o We could manage location data the same across our content<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We would love to talk with anyone who has experience cataloging items in a collection at the item-level in their ILS and how they addressed the challenges presented when working with ASpace.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Erin<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black">-- <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:black">Erin Faulder<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:black">Digital Archivist<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:black">Division of Rare and Manuscript Collections<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:black">Cornell University Library<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:black">Ithaca, NY 14853<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:black">erin.faulder@cornell.edu<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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