<div dir="ltr"><div class="gmail_default" style="font-family:tahoma,sans-serif">Hello,<br><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif">We are mid-implementation and not yet using all the features of ArchivesSpace--we are not yet using the container calculator or location functions. We agree with ArchivesSpace's method of measuring the exterior of the containers. With few exceptions, we measure the container, not the stuff inside the
container, and calculate extent based on the space occupied by the container rather than the capacity of the container. (Our boxes are generally filled to
capacity, so the measurement of the exterior very closely reflects the
mass of its contents.) For collection management purposes, space occupied is the measure that informs
storage/space planning.<br><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif">We use a local web-based tool for calculating both cubic and linear feet simultaneously that can export/download CSV/Excel for each collection/entry. The tool was developed by one of our undergrad students and it has not been widely tested, and the export isn't pretty, but it meets our needs. <br><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif">For people who may not yet be at the stage of implementing the ArchivesSpace calculator, here is a link to UNLV's web-based archival calculator: <br><a href="https://www.library.unlv.edu/speccol/rebel_archives_calculator/">https://www.library.unlv.edu/speccol/rebel_archives_calculator/</a><br><br></div><div class="gmail_default" style="font-family:tahoma,sans-serif">Cyndi Shein<br></div><div class="gmail_default" style="font-family:tahoma,sans-serif">Head, Special Collections & Archives Technical Services<br></div><div class="gmail_default" style="font-family:tahoma,sans-serif">UNLV Libraries<br></div><div class="gmail_default" style="font-family:tahoma,sans-serif"><br></div></div><div class="gmail_extra"><br><div class="gmail_quote">On Fri, Aug 4, 2017 at 1:54 PM, Christine Di Bella <span dir="ltr"><<a href="mailto:christine.dibella@lyrasis.org" target="_blank">christine.dibella@lyrasis.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div link="#0563C1" vlink="#954F72" lang="EN-US">
<div class="m_8454897094325023284WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Dear Daniel,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Others can say more about how they use these features, but I just wanted to mention that extent dimension field is required, but any of the three dimensions is possible, so
you certainly can have it key off of cubic measurements rather than linear. So if you measure by cubic feet rather than linear feet, that’s fine. Dimension units is the field where you indicate whether it’s inches, cm, nautical miles (</span><span style="font-size:11.0pt;font-family:Wingdings">J</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">),
etc. The idea of the dimension field is that it indicates which way the content actually is in the container, and thus represents the extent of the stuff more closely than the extent of the container itself.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The extent calculator takes whatever the value is for the desired dimension and multiples it by the count of containers with that dimension for the collection/accession/part
there of being calculated. It doesn’t take the next step of turning total inches into feet or total cm into meters. So that also does not limit you to a particular type of measurement.
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">It is true that this is measuring on a 2D axis though, not a 3D one – the calculator isn’t expressing volume of the material in the container by calculating the product of
all three dimensions. But the space calculator does enable you to determine if a 3D container will fit into a 3D space in your stacks, if all dimensions are supplied.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hope that helps,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Christine<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#1f497d">Christine Di Bella<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#1f497d">ArchivesSpace Program Manager<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#1f497d"><a href="mailto:christine.dibella@lyrasis.org" target="_blank"><span style="color:#0563c1">christine.dibella@lyrasis.org</span></a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#1f497d"><a href="tel:(800)%20999-8558" value="+18009998558" target="_blank">800.999.8558 x2905</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#1f497d"><a href="tel:(678)%20235-2905" value="+16782352905" target="_blank">678-235-2905</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#1f497d">cdibella13 (Skype)</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><img style="width:2.7847in;height:.6388in" id="m_8454897094325023284Picture_x0020_1" src="cid:image001.jpg@01D30D42.52EAF990" alt="ASpaceOrgHomeMedium" height="61" border="0" width="267"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-<wbr>bounces@lyralists.lyrasis.org</a> [mailto:<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_<wbr>group-bounces@lyralists.<wbr>lyrasis.org</a>]
<b>On Behalf Of </b>Michelson, Daniel<br>
<b>Sent:</b> Thursday, August 3, 2017 12:55 PM<br>
<b>To:</b> <a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@<wbr>lyralists.lyrasis.org</a><br>
<b>Subject:</b> [Archivesspace_Users_Group] Container Profiles and the Extent/Space Calculators<u></u><u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<div>
<div>
<div>
<div>
<div>
<p class="MsoNormal" style="margin-bottom:12.0pt">Hi All,<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">I have a couple questions about implementing container profiles.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<p class="MsoNormal" style="margin-bottom:12.0pt">Is there a way to get the extent calculator to report size in cubic measurements, instead of linear? I assume it has to do those calculations in the space calculator, but the fact that "Extent Dimension" is
a required field makes me wonder if it was designed assuming the use of linear measurements in extents.<u></u><u></u></p>
</div>
<p class="MsoNormal" style="margin-bottom:12.0pt">How are people handling the space calculator's need for exterior measurements with the common practice of providing collection extents based on interior measurements? Are people just not using the extent calculator?<u></u><u></u></p>
</div>
<p class="MsoNormal" style="margin-bottom:12.0pt">Thanks,<u></u><u></u></p>
</div>
<p class="MsoNormal">Dan Michelson<u></u><u></u></p>
</div>
<p class="MsoNormal">Union College Special Collections & Archives<u></u><u></u></p>
</div>
</div>
</div>
<br>______________________________<wbr>_________________<br>
Archivesspace_Users_Group mailing list<br>
<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org">Archivesspace_Users_Group@<wbr>lyralists.lyrasis.org</a><br>
<a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group" rel="noreferrer" target="_blank">http://lyralists.lyrasis.org/<wbr>mailman/listinfo/<wbr>archivesspace_users_group</a><br>
<br></blockquote></div><br></div>