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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Hi Ben and Kate,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">We’re making everything that can/will circulate a Top Container.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">We have a number of collections with volumes on a shelf. We’re marking them as Top Container Type “Volume” and Container Indicator “1” “2” and so on. Same thing for folders
in a flat file. The flat file and drawer are locations (because they don’t circulate) but the folder that will circulate would be Top Container Type “Folder” and Container Instance “1” “2” and so on.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Would the same work for artifact or ledger?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Best wishes,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Adrien<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Bowers, Kate A.<br>
<b>Sent:</b> Thursday, July 13, 2017 8:55 AM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Encoding instances without containers<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p><span style="font-family:"Calibri","sans-serif";color:black">While we have not yet implemented container management in AS, we are looking very hard at how we might do so, and so examining the business model in AS very closely and comparing it to our current
locations and container management database, so I am really glad to see your question!<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif";color:black">At the Harvard University Archives every such item is a "unit" (our term) and receives an identifying number as if it were a "top container" (AS term). Thus it can be tracked and moved and associated
with physical locations and fulfillment requests just as if it were any other box. If you do this in AS and create a no-container "container profiles" -- which would be a great way to find those that are more vulnerable because they are not boxed anyway --
I hope you report back on whether or not this works for you!<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif";color:black">Kate<o:p></o:p></span></p>
<p><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<b><span style="color:black">Kate Bowers</span></b><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="color:black">Collections Services Archivist for Metadata, Systems, and Standards<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="color:black">Harvard University Archives<o:p></o:p></span></p>
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<span style="color:black"><a href="mailto:megan_sniffin-marinoff@harvard.edu" id="LPNoLP">kate_bowers@harvard.edu</a><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white">
<span style="color:black">617.496.2713<o:p></o:p></span></p>
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<span style="color:black">voice: (617) 998-5238<o:p></o:p></span></p>
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<span style="color:black">fax: (617) 495-8011<o:p></o:p></span></p>
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<span style="color:black">web: <a href="http://nrs.harvard.edu/urn-3:hul.eresource:archives">
http://nrs.harvard.edu/urn-3:hul.eresource:archives</a><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt;background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Twitter: @k8_bowers</span><span style="font-family:"Calibri","sans-serif";color:black"><br>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
on behalf of Ben Goldman <<a href="mailto:bmg17@psu.edu">bmg17@psu.edu</a>><br>
<b>Sent:</b> Wednesday, July 12, 2017 7:18 PM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> [Archivesspace_Users_Group] Encoding instances without containers</span><span style="font-family:"Calibri","sans-serif";color:black">
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:black"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif";color:black">Hi Everyone,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif";color:black">Having just recently upgraded to a post 1.5 world, we're learning more about the top container functionality. One immediate thing we noticed is that we cannot assign
child indicators without creating or linking to a top container record. Which makes sense. But I'm curious to know how other institutions go about identifying locations for material
<em><span style="font-family:"Georgia","serif"">not</span></em> housed in a container, such as ledgers or artifacts? <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif";color:black">Thanks,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif";color:black">Ben<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><strong><span style="font-size:10.0pt;font-family:"Georgia","serif";color:black">Ben Goldman</span></strong><span style="font-size:10.0pt;font-family:"Georgia","serif";color:black"><br>
Digital Records Archivist & <br>
Sally W. Kalin Early Career Librarian for Technological Innovations<br>
Penn State University Libraries<o:p></o:p></span></p>
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