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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'>Here at UH we are approaching things in a very similar way to what Olivia has described. We’ve been looking for better ways of tracking accruals/additions to existing collections for a while now, and are still experimenting with how to best implement this in ASpace. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'>One of our main use-cases is linking new (and therefore unprocessed) additions to existing (processed) collections. This happens a lot with University Archives, but also with a number of external organizations whose records we hold.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'>We also have related accessions that don’t yet correspond to a processed collection (a Resource Record), or where there are multiple related accruals that are not yet processed into the existing collection. In those instances, we had thought to relate them as siblings, as Olivia described, but noted the same issue in that linkages A-B and B-C don’t transfer to A-C. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'>I’m attaching a screen shot that illustrates both cases in a single set of accessions (though, notably, the Resource record for the processed collection has not yet be created in ASpace). <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'>We haven’t settled on the best way to move forward with this, and would welcome other thoughts.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'>Thanks,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'>Matt<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#44546A'>Matt Richardson, Program Manager</span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";color:#44546A'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#44546A'>Special Collections<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#C8102E'>University of Houston </span><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#44546A'>Libraries</span><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'> <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:black;background:white'>A Carnegie-designated Tier One public research university</span><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#44546A'><br>713-743-9229<br><a href="rmrichardson@uh.edu">rmrichardson@uh.edu</a></span><span style='font-size:10.0pt;font-family:"Calibri","sans-serif";color:#44546A'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:black'>Web: </span><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#44546A'><a href="info.lib.uh.edu/sc">info.lib.uh.edu/sc</a><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#44546A'>Blog: <a href="http://weblogs.lib.uh.edu/speccol/">weblogs.lib.uh.edu/speccol</a><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#44546A'>Facebook: <a href="https://www.facebook.com/UHSpecColl">facebook.com/UHSpecColl</a><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#44546A'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif"'> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org] <b>On Behalf Of </b>Olivia S Solis<br><b>Sent:</b> Friday, March 31, 2017 9:06 AM<br><b>To:</b> Archivesspace Users Group<br><b>Subject:</b> Re: [Archivesspace_Users_Group] Accruals/related accesions<o:p></o:p></span></p><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>Hi Kari,<o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>Our registrar determines this, but essentially we consider an accession that has the same creator and is the same resource type as an existing collection an accrual. Sometimes this is very obvious. For instance, we are the university archives (University of Texas) and regularly receive records/papers from departments and faculty. So if we have already received an accession from a particular professor, a new accession from him or her would be an accrual. If a professor sends materials to us for the first time, the accession is not an accrual, though any subsequent accessions he/she passes on would be. <o:p></o:p></p></div></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Most of the time, whether or not something is an accrual is clear to our registrar, but sometimes he has to do a little digging to see if an accession is an addition to an already existing collection.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Does that make sense?<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Thanks,<o:p></o:p></p></div><div><p class=MsoNormal>Olivia<o:p></o:p></p></div></div><div><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>On Fri, Mar 31, 2017 at 8:32 AM, Kari R Smith <<a href="mailto:smithkr@mit.edu" target="_blank">smithkr@mit.edu</a>> wrote:<o:p></o:p></p><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Hi Olivia, </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Can you explain more about how you are distinguishing between accessions that are accruals from those that are not? </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Kari R. Smith</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Digital Archivist and Program Head for Born-digital Archives</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Institute Archives and Special Collections</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>Massachusetts Institute of Technology Libraries, Cambridge, Massachusetts</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'><a href="tel:(617)%20253-5690" target="_blank">617.253.5690</a> smithkr at <a href="http://mit.edu" target="_blank">mit.edu</a> <a href="http://libraries.mit.edu/archives/" target="_blank">http://libraries.mit.edu/archives/</a> @karirene69</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'>From:</span></b><span style='font-size:11.0pt;font-family:"Calibri","sans-serif"'> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [mailto:<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>] <b>On Behalf Of </b>Olivia S Solis<br><b>Sent:</b> Thursday, March 30, 2017 2:06 PM<br><b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@lyralists.lyrasis.org</a>><br><b>Subject:</b> [Archivesspace_Users_Group] Accruals/related accesions</span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Hello all,<o:p></o:p></p><div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>We at the Briscoe are pretty far along the path to implementing ASpace, but have a number of unresolved issues. One being we are still figuring out how to deal with our accessions that are accruals. The Initially, we had thought to have all accessions in an accrual be related accessions with a sibling relationship. I ran a test with 3 collections: Collection 1, Collection 2, and Collection 3. Steps:<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>1) Link Collection 1 and Collection 2 as related accessions/siblings.<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>2) Link Collection 1 and Collection 3 as related accessions/siblings.<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>My assumption was that Collection 2 and Collection 3 would automatically be related as siblings, but this was not the case. Is this behavior a known issue or is there some logic behind this? Am I missing something? I would think that ASpace would consider all the accessions in a daisy-chained series of siblings as siblings of each other. If this is not the case, the maintenance in connecting 20 related accessions/sibling records would be enormous.<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Nonetheless this led me to decide it might be better to have the first accession in the series of accruals be considered the parent and all the additional accessions be considered related accessions/forms part of the parent/first accrual. I ran another test:<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>1) Create Collection 4 and spawn an accession from it, Collection 5. <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>2) Connect the two as related accessions, with Collection 5 designated a child of Collection 4.<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>3) Spawn a resource from Collection 4, and check related accession.<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>In the spawned resource, only Collection 4 was linked as a related accession in the newly spawned resource. I would have expected Collection 5 to be linked as a related accession in the resource as well. Again, same question. Is this a known issue, or is there some logic behind this? We'd like to indicate all source accessions that are part of the accrual in the related resource records. It would seem like the related accessions should automatically funnel in as related accessions in the resource. <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>How are some of you representing accruals in ArchivesSpace? Have you encountered any problems with your decisions, and did what was the logic of why you decided to go the route that you did?<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Thanks!!<o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>Olivia<o:p></o:p></p></div><div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'> <o:p></o:p></p></div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>-- <o:p></o:p></p><div><div><div><div><div><div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:9.5pt;color:black'>Olivia Solis, MSIS</span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:9.5pt;color:black'>Metadata Coordinator</span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:9.5pt;color:black'>Dolph Briscoe Center for American History</span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:9.5pt;color:black'>The University of Texas at Austin</span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:9.5pt;color:black'>2300 Red River St. Stop D1100</span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:9.5pt;color:black'>Austin TX, 78712-1426</span><o:p></o:p></p></div><div><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'><span style='font-size:9.5pt;color:black'><a href="tel:(512)%20232-8013" target="_blank">(512) 232-8013</a></span><o:p></o:p></p></div></div></div></div></div></div></div></div></div></div></div></div></div></div><p class=MsoNormal style='margin-bottom:12.0pt'><br>_______________________________________________<br>Archivesspace_Users_Group mailing list<br><a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br><a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group" target="_blank">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</a><o:p></o:p></p></div><p class=MsoNormal><br><br clear=all><o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><p class=MsoNormal>-- <o:p></o:p></p><div><div><div><div><div><div><div><p class=MsoNormal><span style='font-size:9.5pt;color:black'>Olivia Solis, MSIS</span><span style='font-size:9.5pt'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:9.5pt;color:black'>Metadata Coordinator</span><span style='font-size:9.5pt'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:9.5pt;color:black'>Dolph Briscoe Center for American History</span><span style='font-size:9.5pt'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:9.5pt;color:black'>The University of Texas at Austin</span><span style='font-size:9.5pt'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:9.5pt;color:black'>2300 Red River St. Stop D1100</span><span style='font-size:9.5pt'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:9.5pt;color:black'>Austin TX, 78712-1426</span><span style='font-size:9.5pt'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:9.5pt;color:black'>(512) 232-8013</span><span style='font-size:9.5pt;color:#888888'><o:p></o:p></span></p></div></div></div></div></div></div></div></div></div></body></html>