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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#1F497D">We are having difficulty creating index entries linking from a list of terms at the top level of the finding aid to entries at the component level. We are using
AS v1.4.2.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#1F497D">Can someone point us to the correct format for creating the references at the item level in an Index note? I am attaching a sample of current entries for some
test index terms. The EAD for this section looks like this:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="background:white;text-autospace:none"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"><index</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#F5844C;background:white;mso-highlight:white;mso-fareast-language:EN-US">
id</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#FF8040;background:white;mso-highlight:white;mso-fareast-language:EN-US">=</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#993300;background:white;mso-highlight:white;mso-fareast-language:EN-US">"aspace_ac4fdf6cd76d3c793fb22a069e02f055"</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US">></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"><head></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US">Index
of Drawings</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"></head></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"><indexentry></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"><name></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US">Avondale
Masonic Hall.</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"></name></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"></indexentry></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"><indexentry></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"><name></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US">Bach
extension at Langs Beach </span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"></name></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"></indexentry></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"><indexentry></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"><name></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US">Block
of eight flats.</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"></name></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"></indexentry></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"><indexentry></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"><name></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US">Cenotaph
(Auckland?)</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"></name></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"></indexentry></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"><indexentry></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"><name></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US">Central
service and parking station</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"></name></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"></indexentry></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black;background:white;mso-highlight:white;mso-fareast-language:EN-US"><br>
</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#000096;background:white;mso-highlight:white;mso-fareast-language:EN-US"></index></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";background:white;mso-highlight:white;mso-fareast-language:EN-US"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#1F497D">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#1F497D">Stephen Innes<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D">Stephen Innes (ALIANZA)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D">Special Collections Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D">General Library, Te Herenga Mātauranga Whānui<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D">The University of Auckland<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D">Private Bag 92019<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D">Auckland 1142<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D">New Zealand<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D">Telephone (649) 373-7599 ext. 88062 | Fax (649) 373-7565<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D">Website:
</span><a href="http://www.library.auckland.ac.nz/about-us/collections/special-collections/general-library"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif"">http://www.library.auckland.ac.nz/about-us/collections/special-collections/general-library</span></a><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D">Online exhibition:</span><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#4F81BD">
</span><a href="http://www.specialcollections.auckland.ac.nz/ww1-centenary"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif"">Special Collections First World War Centenary 2014-2018</span></a><span style="font-size:8.0pt;font-family:"Calibri","sans-serif";color:#4F81BD"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:8.0pt;font-family:"Verdana","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Kayla Skillin<br>
<b>Sent:</b> Thursday, 9 March 2017 9:33 a.m.<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> [FORGED] Re: [Archivesspace_Users_Group] Report to count number of container types in a collection<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thank you both; both of these options work for what I need!<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">- Kayla<o:p></o:p></p>
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<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:11.0pt;color:black"><img border="0" width="63" height="63" id="_x0000_i1026" src="cid:image003.png@01D29901.99E9D060" alt="Digital_City_Seal_black.png"></span><span style="mso-fareast-language:EN-US"><o:p></o:p></span></p>
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<p style="margin:0cm;margin-bottom:.0001pt"><b><span style="font-size:9.5pt;font-family:"Trebuchet MS","sans-serif";color:black;mso-fareast-language:EN-US">Kayla Skillin</span></b><span style="mso-fareast-language:EN-US"><o:p></o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:9.5pt;font-family:"Trebuchet MS","sans-serif";color:#999999;mso-fareast-language:EN-US">Assistant Archivist</span><span style="mso-fareast-language:EN-US"><o:p></o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:9.5pt;font-family:"Trebuchet MS","sans-serif";color:#999999;mso-fareast-language:EN-US">City of Boston Archives</span><span style="mso-fareast-language:EN-US"><o:p></o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:9.5pt;font-family:"Trebuchet MS","sans-serif";color:#1155CC;mso-fareast-language:EN-US">617.635.1195
</span><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif";color:#888888;mso-fareast-language:EN-US">(w)</span><span style="mso-fareast-language:EN-US"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Wed, Mar 8, 2017 at 3:27 PM, Caldera, Mary <<a href="mailto:mary.caldera@yale.edu" target="_blank">mary.caldera@yale.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Hi, Kayla,
</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif"">From the application, the easiest way might be to use the extent calculator at the resource level.
The container types and numbers will be generated. Click Close instead of Create extent if you do not want to save the generated extant statement. Another way would be to use the Mange Containers functionality. It will list all the containers give you an count
of all the containers, but not by type. </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif"">I attach a png showing the extent calculated window.</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri Light","sans-serif"">_______________________________</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri Light","sans-serif"">________________________________</span><span lang="EN-US"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri Light","sans-serif"">New Haven, CT 06520-8240</span><span lang="EN-US"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a href="tel:(203)%20432-8019" target="_blank"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri Light","sans-serif"">203/432-8019</span></a><span lang="EN-US"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif"">
</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif"">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif"">
[mailto:</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif"">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif"">]
<b>On Behalf Of </b>Kayla Skillin<br>
<b>Sent:</b> Wednesday, March 8, 2017 2:08 PM<br>
<b>To:</b> </span><a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank"><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif"">archivesspace_users_group@lyralists.lyrasis.org</span></a><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif""><br>
<b>Subject:</b> [Archivesspace_Users_Group] Report to count number of container types in a collection</span><span lang="EN-US"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US">Hello,<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US">At the City of Boston Archives, we recently accessioned a large record group that contains mostly volumes. To make sure that we have an accurate inventory of
every single volume, we were wondering if there was a report that we could run in ArchivesSpace that allows us to count these volumes? We are putting each volume in as an item and listing it as a volume in the top container instance so the data should be there,
it's just a matter of extracting it. <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US">This might already exist and I just can't figure it out, but, does anyone have any insight into this?<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US">Thanks,<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-US">Kayla<br clear="all">
<o:p></o:p></span></p>
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<p style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:11.0pt;color:black"><img border="0" width="63" height="63" id="_x0000_i1025" src="cid:image003.png@01D29901.99E9D060" alt="Digital_City_Seal_black.png"></span><span style="mso-fareast-language:EN-US"><o:p></o:p></span></p>
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<p style="margin:0cm;margin-bottom:.0001pt"><b><span style="font-size:9.5pt;font-family:"Trebuchet MS","sans-serif";color:black;mso-fareast-language:EN-US">Kayla Skillin</span></b><span style="mso-fareast-language:EN-US"><o:p></o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:9.5pt;font-family:"Trebuchet MS","sans-serif";color:#999999;mso-fareast-language:EN-US">Assistant Archivist</span><span style="mso-fareast-language:EN-US"><o:p></o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="font-size:9.5pt;font-family:"Trebuchet MS","sans-serif";color:#999999;mso-fareast-language:EN-US">City of Boston Archives</span><span style="mso-fareast-language:EN-US"><o:p></o:p></span></p>
<p style="margin:0cm;margin-bottom:.0001pt"><span style="mso-fareast-language:EN-US"><a href="tel:(617)%20635-1195" target="_blank"><span style="font-size:9.5pt;font-family:"Trebuchet MS","sans-serif"">617.635.1195</span></a></span><span style="font-size:9.5pt;font-family:"Trebuchet MS","sans-serif";color:#1155CC;mso-fareast-language:EN-US">
</span><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif";color:#888888;mso-fareast-language:EN-US">(w)</span><span style="mso-fareast-language:EN-US"><o:p></o:p></span></p>
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