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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Hi, Suzanne.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">We migrated from Archon to ArchivesSpace 1.4.2 in December at Northwestern University. We did not experience issues with top containers, but we did have about 2
dozen (out of 1200+) finding aids come over with scrambled components. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">As you described, the scrambling appeared to be completely random. When I looked at records in the Archon MySQL database for a few of the scrambled components,
I found some components with parent relationships that formed a circle – for example, the parent ID values of records indicated that component A had component B as parent, component B had component C as parent, and component C had component A as parent. We
think that was due to people moving around the components in the Archon interface, or that it might have had to do with a flawed ingest into Archon from the original EAD. Some of these components did not appear in the Archon interface, only in the MySQL database.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">For the “scrambled” finding aids, I exported these as EAD from Archon and then used the Background Job -> Import Data to ingest them into ArchivesSpace. This is
not without its own drama. Ingesting from EAD this way has a few bugs: <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="margin-left:39.0pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Agent & Subject records will come in as Unpublished (this might be rectified if you set the Publish? checkbox defaults to be checked in User Preferences,
but I’m not sure about that).<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:39.0pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Ampersands display in ArchivesSpace as character entities (&) instead of as ampersands.
<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:39.0pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Any <note> elements attached to a component (Archival Object) record did not ingest at all. <note> elements at the Resource record did ingest, so this
is only a problem for really detailed finding aids. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">To make the ingest work, you’ll need to add the <extent> type attribute into the value for the <extent> element at the archival description level. That is, under
<archdesc>, change the line that looks like this:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white"><</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:maroon;background:white;mso-highlight:white">physdesc</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red;background:white;mso-highlight:white">
label</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">="</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;mso-highlight:white">Physical Description</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">"></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in;text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white"><</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:maroon;background:white;mso-highlight:white">extent</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red;background:white;mso-highlight:white">
encodinganalog</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">="</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;mso-highlight:white">300</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">"</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red;background:white;mso-highlight:white">
type</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">="</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;mso-highlight:white">Boxes</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">"></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;mso-highlight:white">121</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white"></</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:maroon;background:white;mso-highlight:white">extent</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">to this:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:blue"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white"><</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:maroon;background:white;mso-highlight:white">physdesc</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red;background:white;mso-highlight:white">
label</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">="</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;mso-highlight:white">Physical Description</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">"></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in;text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white"><</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:maroon;background:white;mso-highlight:white">extent</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red;background:white;mso-highlight:white">
encodinganalog</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">="</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;mso-highlight:white">300</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">"</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:red;background:white;mso-highlight:white">
type</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">="</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;mso-highlight:white">Boxes</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">"></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;mso-highlight:white">121
Boxes</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white"></</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:maroon;background:white;mso-highlight:white">extent</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:blue;background:white;mso-highlight:white">></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;background:white;mso-highlight:white"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">You’ll also want to change the value of the <eadid> value to something that differentiates it from the <eadid> value for the existing resource record in ArchivesSpace.
I added “-TEST” to the end of mine so that I could differentiate them in ArchivesSpace.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Finally, you might run into errors because of components that lack a <unittitle> and a <unitdate> during the ingest. You can fix these and then reingest the finding
aid, but this can get a little tedious because the ingest only identifies the first one it runs into and then fails. (So if you have 5 components that cause it errors, you’ll have to try the ingest 6 times to get it in there). Interpreting the errors is tedious,
but it can be done. They will look like this:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">The following errors were found:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""> dates : one or more required (or enter a Title)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""> title : must not be an empty string (or enter a Date)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">For JSONModel(:archival_object):
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""> #<JSONModel(:archival_object) {"jsonmodel_type"=>"archival_object", "external_ids"=>[], "subjects"=>[], "linked_events"=>[], "extents"=>[], "dates"=>[], "external_documents"=>[],
"rights_statements"=>[], "linked_agents"=>[], "component_id"=>"id113570", "restrictions_apply"=>false, "instances"=>[{"jsonmodel_type"=>"instance", "is_representative"=>false, "uri"=>nil, "import_context"=>"<container class=\"cdata\" type=\"Box\"> ... </container>",
"instance_type"=>"mixed_materials", "container"=>{"jsonmodel_type"=>"container", "container_locations"=>[], "uri"=>nil, "import_context"=>"<container class=\"cdata\" type=\"Box\"> ... </container>", "container_profile_key"=>nil, "type_1"=>"<b><span style="color:#7030A0">Box</span></b>",
"indicator_1"=>"<b><span style="color:#7030A0">89</span></b>", "type_2"=>"<b><span style="color:#7030A0">Folder</span></b>", "indicator_2"=>"<b><span style="color:#7030A0">1</span></b>", "type_3"=>"<b><span style="color:#7030A0">Sleeve</span></b>", "indicator_3"=>"<b><span style="color:#7030A0">24</span></b>"}}],
"notes"=>[], "uri"=>"/repositories/import/archival_objects/import_544f0225-8313-4396-9c17-0ed8075640fc", "level"=>"file", "resource"=>{"ref"=>"/repositories/import/resources/import_73c30f1d-c9e2-444b-b482-84a380ee8f1a"}, "parent"=>{"ref"=>"/repositories/import/archival_objects/import_be1e2fd1-38d2-4550-be86-efdd88070162"},
"publish"=>true}><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">In :
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""> <c03 audience="external" class="cdata" level="file"> ... </c03>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">This one means that a component with container elements representing Box 89, Folder 1, and Sleeve 24 (bolding & font color above are mine and I hope they come through
the listserv) has neither a <unittitle> nor a <unitdate>. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">I hope this is helpful. This worked really well for our smaller finding aids, but it wasn’t ideal for a handful of large ones for us. Still, it was better than
trying to unscramble the components in ArchivesSpace. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D">Karen<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal" style="text-autospace:none"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#272323">Karen D. Miller<o:p></o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Monographic Cataloger/Metadata Specialist<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#272323">Northwestern University Libraries<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#4E2A85">Northwestern University<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">1970 Campus Drive<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Evanston, IL 60208<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#272323">www.library.northwestern.edu<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">k-miller3@northwestern.edu<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#272323">874.467.3462</span><span style="font-size:10.0pt;color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Stasiulatis, Suzanne<br>
<b>Sent:</b> Wednesday, March 08, 2017 7:43 AM<br>
<b>To:</b> archivesspace_users_group@lyralists.lyrasis.org<br>
<b>Subject:</b> [Archivesspace_Users_Group] Archon to ArchivesSpace Migration Issues<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We have two major problems with our migration from Archon to ArchivesSpace. Any help is appreciated. We did not have success with the migration from Archon to 1.4.2. We moved to 1.0.4 to 1.4.2 to 1.5.2. The migration and upgrade complete
but we have two major problems. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">There are no top container drop downs in the component tree. The top containers are there, but they are not appearing as expected with drop downs in the component tree or in the staff interface.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">A large portion of our component data is scrambled. Some of the components are perfectly fine. They are in order and match the Archon listing line for line. Other listings (about 1/3 to ¼) are out of order. Often the components are in order
within a container, but out of order otherwise. Other listings have components out of order. We’ve searched for a pattern but not found one. The scrambling seems to be totally random.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks in advance!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Suzanne<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:navy">Suzanne Stasiulatis
</span></b><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:navy">| Archivist II<br>
Pennsylvania Historical and Museum Commission<b> </b>| Pennsylvania State Archives<br>
350 North Street | Harrisburg, PA 17120-0090<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:navy">Phone: 717-787-5953<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="font-size:9.0pt;font-family:"Verdana",sans-serif;color:#003E7E"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.phmc.pa.gov_&d=CwMFAw&c=yHlS04HhBraes5BQ9ueu5zKhE7rtNXt_d012z2PA6ws&r=P54V6LrXJP5Ddzc8ZItBdqB1Kr3elvFIQ04P7n0UCbQ&m=6l7pcX_DRoO3WDrM3UVIW_dUQy5XDnwCyQqCWS6brZ4&s=37d1H2sjeBYbYn-9kBvzcgmiwkexfB5gqsAWqtLQBEw&e=">http://www.phmc.pa.gov</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#17365D"><a href="mailto:sustasiula@pa.gov">sustasiula@pa.gov</a></span><span style="font-size:10.0pt;font-family:"Verdana",sans-serif;color:#17365D"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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