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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hi, Sarah,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I am glad to hear Haverford is moving along with its implementation of ArchivesSpace.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I’ve interpolated some brief responses to your questions below.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Cheers,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Brad W.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Sarah Horowitz<br>
<b>Sent:</b> Thursday, July 07, 2016 3:33 PM<br>
<b>To:</b> archivesspace_users_group@lyralists.lyrasis.org<br>
<b>Subject:</b> [Archivesspace_Users_Group] publish feature<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif"">Hello everyone,<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif"">We're new to ArchivesSpace, and I have what may be some basic questions.
<o:p></o:p></span></p>
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<![if !supportLists]><span style="font-family:"Georgia","serif""><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Georgia","serif"">Is it possible to set "publish" as a default for just one type of thing? That is, we want all our resources to be public, but not our accessions. Is there a way to set that as the default?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif";color:#1F497D">One can set “publish” to have the default value = “true” (all new records in all cases are immediately published) or “false” (all new records are not
immediately published). The default is for all records where the publish option occurs. It cannot presently be constrained to a specific type of record. That, however, would be a good feature, for which I have filed a feature request:
<a href="https://archivesspace.atlassian.net/browse/AR-1525">https://archivesspace.atlassian.net/browse/AR-1525</a>.
<o:p></o:p></span></p>
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<p class="MsoListParagraph" style="margin-bottom:12.0pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-family:"Georgia","serif""><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Georgia","serif"">Does the publish check box cascade? That is, if I check publish at the resource level, do I also have to check it in that record for every single note?
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif";color:#1F497D">No, the publish button does not cascade. It applies to the record or record area in which it appears. The resource and digital object records have
an option “Publish All” which appears across the top of the parent record template:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><img border="0" width="914" height="84" id="Picture_x0020_1" src="cid:image001.png@01D1D92D.EDB23550"><span style="font-family:"Georgia","serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif";color:#1F497D">Clicking on that will mark all occurrences of “Publish” in the resource or digital object record tree as “true”.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="font-family:"Georgia","serif""><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Georgia","serif"">I set up default values in the resource record while logged in as myself, a systems admin. However, when other people are logged into the repository, they do not see these defaults.
I thought that these defaults were supposed to apply to the whole repository? (That is what we want them to do.)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Is the preference for “Pre-populate records” in the Global Preferences and Repository Preferences set to true?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Is there any chance they are looking for the resource default values in the resource component records?
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">You might have to provide more details about what is happening.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Georgia","serif""><o:p> </o:p></span></p>
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<p class="MsoListParagraph" style="margin-bottom:12.0pt;text-indent:-.25in;mso-list:l0 level1 lfo1">
<![if !supportLists]><span style="font-family:"Georgia","serif""><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Georgia","serif"">How can I change the "browse" display to show more than the default 10 per page?
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif";color:#1F497D">The setting for the how many items are listed per page is in the “config.rb” file located in the application stack at C:\[path]\archivesspace-v1.4.2\archivesspace\config.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif";color:#1F497D">The setting appears near the top of the file and has a default of “10”. You can increase that to a larger number. When you do, be sure to remove the
hash mark at the start of the line. Also be sure to use a text editor like Wordpad or Notepad to edit the file.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><img border="0" width="850" height="165" id="Picture_x0020_2" src="cid:image002.png@01D1D92E.D6052740"><span style="font-family:"Georgia","serif";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif";color:#1F497D">This modified setting will list 60 items per page.
<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif";color:#1F497D">You may not have access to the config.rb, in which case you will need to request your IT staff to make the change. The change will be true for all organizations
using the ArchivesSpace instance. <o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-family:"Georgia","serif"">Many thanks for your assistance.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Georgia","serif"">Sarah<br clear="all">
<o:p></o:p></span></p>
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<p class="MsoNormal"><br>
-- <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Georgia","serif"">Sarah Horowitz</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Georgia","serif"">Curator of Rare Books and Manuscripts<br>
Head of Quaker & Special Collections </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Georgia","serif"">Haverford College Libraries<br>
Haverford College</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Georgia","serif"">370 Lancaster Ave.
</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Georgia","serif"">Haverford, PA 19041<br>
(610) 896-2948</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Georgia","serif""><a href="mailto:shorowitz@haverford.edu" target="_blank">shorowitz@haverford.edu</a></span><o:p></o:p></p>
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