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<p class="MsoNormal"><span style="color:#1F497D">I created something here for staff that addressed some of their questions about using advanced search in the staff interface. A lot of their questions were particular to our local plugins, though, so those probably
wouldn’t make much sense to everyone else. However, in case it helps, here are two questions and answers from our current FAQ:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo1;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif">How do you truncate your search in ArchivesSpace?<o:p></o:p></span></li></ol>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-family:"Arial",sans-serif;color:black">You can truncate searches by using an asterisk (*) as a wildcard operator. Using this technique, you can perform truncations on the end of your search as
well as the beginning (the left-hand side). For example, you can search for pop* as well as *pop. </span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-family:"Arial",sans-serif;color:black">If doing the latter search, you might wonder if you can filter out all of the results that just contain the string pop in them (e.g. you want records that
have lollipop and afropop in their description, but not any with the word pop). Well, of course you can! Just throw in the not operator, and re-run this search: *pop NOT pop (upper-casing the Boolean here is required in our setup), which you can also write
as *pop -pop:</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><u><span style="font-family:"Arial",sans-serif;color:#1155CC">http://sandbox.archivesspace.org/search?utf8=</span></u><u><span style="font-family:"Segoe UI Symbol",sans-serif;color:#1155CC">✓</span></u><u><span style="font-family:"Arial",sans-serif;color:#1155CC">&q=*pop+-pop
</span></u><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-family:"Arial",sans-serif;color:black">ArchivesSpace uses Solr, which in turn uses Lucene. So, any search operator or technique available with those technologies is likely to be supported by
ArchivesSpace (depending on how Solr is configured, which can be customized by every ArchivesSpace installation).</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-family:"Arial",sans-serif;color:black">Can you put a search in quotes to get results for a specific phrase?</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-family:"Arial",sans-serif;color:black">You betcha. By default, ArchivesSpace is setup to increase recall for basic searches, so you might want to use quotes to drill down to a more specific result
set. </span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-family:"Arial",sans-serif;color:black">Here’s an example: I’m looking for references to the play Cher Antoine. If I put those keywords into the search box without quotes, I’m going to get results
that have either Cher or Antoine in them – only one search term has to match to be considered a match – but the relevancy ranking will bring most of the results that contain the play’s name to the top. Still, if I don’t want the other results at all, I can
wrap up the query in quotes like so:</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><u><span style="font-family:"Arial",sans-serif;color:#1155CC"><a href="http://sandbox.archivesspace.org%20search?utf8=✓&q=%22cher+antoine%22">http://sandbox.archivesspace.org search?utf8=<span style="font-family:"Segoe UI Symbol",sans-serif">✓</span>&q=%22cher+antoine%22</a></span></u><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:1.0in"><span style="font-family:"Arial",sans-serif;color:black">(in the above URL, the quote characters are the two instances of %22, which is how double quotes are encoded in URLs)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I realize that this isn’t the training information that you asked about, but I just thought I’d share in case it’s of any use.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Kari R Smith<br>
<b>Sent:</b> Monday, 11 April, 2016 4:07 PM<br>
<b>To:</b> Archivesspace Users Group (archivesspace_users_group@lyralists.lyrasis.org)<br>
<b>Subject:</b> [Archivesspace_Users_Group] Reference Staff training material?<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello,<o:p></o:p></p>
<p class="MsoNormal">Has anyone developed local training material for reference archivists? If so, would you be willing to share it? And / or is there official ArchivesSpace community training material for reference archivists? Activities I’m thinking of
are like: complex searching in both the staff and public interfaces and producing reports / output that is useful for researchers (like a limited box list, search results, etc.)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kari R. Smith, Digital Archivist<o:p></o:p></p>
<p class="MsoNormal">MIT Libraries, Institute Archives and Special Collections<o:p></o:p></p>
<p class="MsoNormal">617-258-5568 | smithkr (at) mit.edu<o:p></o:p></p>
<p class="MsoNormal"><a href="http://libraries.mit.edu/archives/">http://libraries.mit.edu/archives/</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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