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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hi Jane,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I noticed that Patrick G. from the Rockefeller Archives shared a solution to this same issue back on Nov. 16 (Subject line: Audience Question).
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Basically, you can modify the EAD converter that Chris mentions to set all imported notes to ‘published’ by default unless EAD elements have @audience=’internal’.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">You can set up the modified EAD converter as a plugin.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I needed to do this locally, so I went ahead a wrote a plugin.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Here is the modified EAD converter:
<a href="https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb">
https://github.com/noahgh221/archivesspace-duke-plugins/blob/master/plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Here’s how to set up the plugin:<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Download the modified EAD converter file above (click ‘Raw’, save as, etc.)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Save the file to the plugins directory in your ASpace application files: plugins/duke-ead-importer/backend/converters/duke_ead_converter.rb (you’ll
need to create the duke-ead-importer/backend/converters/ directory structure)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span class="pl-s"><span style="font-size:9.0pt;font-family:Consolas;color:#183691"><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Open the config/config.rb file, add the name of the plugin to the line that begins AppConfig[:plugins], and save it. For example:
</span><span class="pl-c1"><span style="font-size:9.0pt;font-family:Consolas;color:#0086B3;background:white">AppConfig</span></span><span style="font-size:9.0pt;font-family:Consolas;color:#333333;background:white">[</span><span class="pl-c1"><span style="font-size:9.0pt;font-family:Consolas;color:#0086B3;background:white">:plugins</span></span><span style="font-size:9.0pt;font-family:Consolas;color:#333333;background:white">]
</span><span class="pl-k"><span style="font-size:9.0pt;font-family:Consolas;color:#A71D5D;background:white">=</span></span><span style="font-size:9.0pt;font-family:Consolas;color:#333333;background:white">
</span><span class="pl-s"><span style="color:#183691">[</span>'</span><span class="pl-s"><span style="font-size:9.0pt;font-family:Consolas;color:#183691;background:white">local</span>', ‘<span style="color:#183691">duke-ead-converter’]</span></span><span class="pl-s"><span style="font-size:9.0pt;font-family:Consolas;color:#183691;background:white"><o:p></o:p></span></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Restart the archivesspace application (archivesspace/archivesspace.sh or archivesspace/archivesspace.bat on Windows)<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><span style="mso-list:Ignore">5.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Start a new EAD import job<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">For more info on how plugins work, see:
<a href="http://archivesspace.github.io/archivesspace/user/archivesspace-plug-ins-readme/">
http://archivesspace.github.io/archivesspace/user/archivesspace-plug-ins-readme/</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I ran a couple of EAD import tests using this plugin and it seems to publish all imported notes by default unless EAD tags include @audience=”internal”. Still,
I’d test this before importing all your EADs to production.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hope this helps.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">-Noah<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">================<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">Noah Huffman<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">Archivist for Metadata, Systems, and Digital Records<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">David M. Rubenstein Rare Book & Manuscript Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">Duke University<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Chris Fitzpatrick<br>
<b>Sent:</b> Tuesday, April 05, 2016 2:45 AM<br>
<b>To:</b> archivesspace_users_group@lyralists.lyrasis.org<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] EAD Import trouble with audience/publish<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:black">Hi,
<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:black">Yes, it looks like the
</span><a href="https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/ead_converter.rb#L108"><span style="font-family:"Calibri",sans-serif">EAD converter</span></a><span style="font-family:"Calibri",sans-serif;color:black"> only looks
at @audience for archdesc and c tags. <o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:black">b,chris.
<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black">Chris Fitzpatrick | Developer, ArchivesSpace<br>
Skype: chrisfitzpat | Phone: 918.236.6048<br>
</span><a href="http://archivesspace.org/"><span style="font-size:10.0pt;font-family:"Calibri",sans-serif">http://archivesspace.org/</span></a><span style="font-size:10.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt;background:white"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">
</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">
<</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">>
on behalf of Jane LaBarbara <</span><a href="mailto:jane.labarbara@mail.wvu.edu"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">jane.labarbara@mail.wvu.edu</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">><br>
<b>Sent:</b> Monday, April 04, 2016 8:34 PM<br>
<b>To:</b> </span><a href="mailto:archivesspace_users_group@lyralists.lyrasis.org"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">archivesspace_users_group@lyralists.lyrasis.org</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><br>
<b>Subject:</b> [Archivesspace_Users_Group] EAD Import trouble with audience/publish</span><span style="font-family:"Calibri",sans-serif;color:black">
<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></p>
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<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Dear all,<o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">I’m using legacy EAD XML to test ArchivesSpace’s EAD Import in preparation for a mass migration to ArchivesSpace. I’ve noticed that I can add the attribute
audience=”external” to <archdesc> and all of my “notes” (e.g. <relatedmaterial>, <bioghist>, and many more), but the resulting Resource Record is only published at the highest level—the notes themselves are not published. Once we migrate, I’m guessing this
will mean that staff will have to go into each Resource Record and click the “publish” checkboxes for everything we need to show up in the public view, and we have over 4000 collections.<o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Has anyone else noticed that the EAD Import does not respect audience=”external”, or found a solution or workaround for this?<o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Thanks,<o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Jane<o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></p>
<p style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif;color:black">Jane Metters LaBarbara</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif;color:black">Assistant Curator</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p style="background:white"><a href="https://wvrhc.lib.wvu.edu/"><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif;color:#0563C1">West Virginia & Regional History Center</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif;color:black">West Virginia University Libraries</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif;color:black">Reference desk: 304-293-3536</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif;color:black">Office phone: 304-293-0352</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI",sans-serif;color:black">Email:
</span><a href="mailto:jane.labarbara@mail.wvu.edu"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#0563C1">jane.labarbara@mail.wvu.edu</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> <o:p></o:p></span></p>
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