<div dir="ltr">
<p class="">Hi Maureen,</p>
<p class="">We're open to creating a new, specific permission category for managing location profiles and we agree that would be the most flexible approach.</p>
<p class="">In designating admins as the users who can manage and assign location profiles, our thinking was that it would be fine to just use the existing admin permission given how infrequently physical locations change. A repository may start using a new type of box or other container several times a month or year so there's a strong need for a specific permission for container profile assignment. Location profiles on the other hand will only need to be updated when a repository has replaced or added shelving, cases, etc. or when they get new stack space. For most repositories, this would probably occur only once a year or every few years so it seemed reasonable to limit this activity to admins.</p>
<p class="">This is something we're happy to get feedback on from the community. We can discuss how difficult it would be to create a specific permission category for managing location profiles with the consultants we plan to work with, though our suspicion is this will likely need to go on the list of potential future functionality.</p>
<p class="">Thanks,</p><p class="">Sally</p><div class="gmail_extra"><br><div class="gmail_quote">On Fri, Jan 15, 2016 at 8:25 AM, Callahan, Maureen <span dir="ltr"><<a href="mailto:maureen.callahan@yale.edu" target="_blank">maureen.callahan@yale.edu</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div style="word-wrap:break-word">
<div>Hi Sally,</div>
<div><br>
</div>
<div>Would you consider creating a user permission category for managing location profiles, in the same way that there is one for managing container profiles? This way, the admin will have access to it anyway, but it gives folks flexibility to give
someone this access without making her an admin.</div>
<div><br>
</div>
<div>Thanks,</div>
<div>Maureen</div>
<br>
<div>
<blockquote type="cite"><div><div class="h5">
<div>On Jan 14, 2016, at 5:38 PM, Sally Vermaaten <<a href="mailto:sally.vermaaten@nyu.edu" target="_blank">sally.vermaaten@nyu.edu</a>> wrote:</div>
<br>
</div></div><div><div><div class="h5">
<div dir="ltr"><span>
<div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><font face="arial, helvetica, sans-serif">Dear colleagues,</font></span></div>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><font face="arial, helvetica, sans-serif"></font></span></p>
<div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><font face="arial, helvetica, sans-serif">We would like to share NYU's plans to contribute several enhancements
to ArchivesSpace's location management functionality. We have attached a specification document which describes each of the 6 features we will be contributing to the core code. We believe these enhancements will benefit many - if not most - institutions by
making the application an even more effective tool for managing physical collections.</font></span></div>
<font face="arial, helvetica, sans-serif"><br>
</font>
<div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><font face="arial, helvetica, sans-serif">The new features are specifically aimed at making it easier
to assign locations, identify spaces where materials can be shelved and plan for collection growth. The features are optional, and existing functionality and the existing data model will be retained. If your institution chooses not to use the new features,
you can carry on using ArchivesSpace the way you were using it before these additions.
</font></span></div>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><font face="arial, helvetica, sans-serif"></font></span></p>
<div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><font face="arial, helvetica, sans-serif">Two key parts of the new functionality are the ability to create
a Location Profiles and the ability, by using Location Profile and Container Profile information, to identify empty spaces in your stacks. The updates will also allow users to download 2 types of 'shelf lists' and to bulk assign multiple Containers to multiple
Locations. We plan to work with consultants with expertise in ArchivesSpace development to build these features during Northern Hemisphere winter to spring.
</font></span></div>
<font face="arial, helvetica, sans-serif"><br>
</font>
<div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><font face="arial, helvetica, sans-serif">We welcome any questions you may have. We would also be delighted
to hear your ideas about how these features could be built upon in the future (e.g. visualizations of stack spaces, even more efficient location identification, etc.). We will compile any suggestions received into an 'Ideas for future Locations Management
features' document and share with the community in the hope that other institutions will be inspired to run with great ideas captured there.
</font></span></div>
<font face="arial, helvetica, sans-serif"><br>
</font>
<div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><font face="arial, helvetica, sans-serif">Best,</font></span></div>
<div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="vertical-align:baseline;white-space:pre-wrap"><font face="arial, helvetica, sans-serif">Sally, Rachel and Chela</font></span></div>
<br>
</span>
<div><br>
</div>
-- <br>
<div>
<div dir="ltr">
<div>
<div dir="ltr">Sally Vermaaten<br>
Project Manager, Archival Systems<br>
New York University Libraries</div>
<div dir="ltr"><a href="tel:1-212-992-6259" value="+12129926259" target="_blank">1-212-992-6259</a><br>
</div>
</div>
</div>
</div>
</div>
<div><br>
</div></div></div><span class="HOEnZb"><font color="#888888">
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<span><archivesspce_location_management_enhancements.pdf></span></font></span></div><span class="HOEnZb"><font color="#888888">
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</font></span></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature"><div dir="ltr"><div><div dir="ltr">Sally Vermaaten<br>Project Manager, Archival Systems<br>New York University Libraries</div><div dir="ltr">1-212-992-6259<br></div></div></div></div>
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