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We also enter “undated” in the Expression field; however, we can almost always narrow the date to a reasonable range. Accordingly, we enter Begin and End dates for the range. Sometimes they are the birth and death dates of the creator. Other times, we can make
an educated guess. For example, we might enter “circa 1975” in the Expression field, following by 1970 and 1979 in the Begin and End fields respectively. This way, if ArchivesSpace adds the ability to narrow searches by a date or date range, our undated materials
will not miss out on discovery. We employ the same strategy in our undated materials in our Digital Commons and CONTENTdm repositories.
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<div class="">All best,</div>
<div class="">Carolyn</div>
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<div class="">Carolyn Runyon<br class="">
Assistant Head of Collection Services and Director of Special Collections<br class="">
University of Tennessee at Chattanooga Library<br class="">
615 McCallie Ave., Chattanooga, TN 37403<br class="">
<a href="mailto:Carolyn-Runyon@utc.edu" class="">Carolyn-Runyon@utc.edu</a>, (423) 425-4503<br class="">
Dept. 6456, LIB 439D</div>
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<div class="">On Nov 23, 2015, at 12:15 PM, Kevin Clair <<a href="mailto:Kevin.Clair@du.edu" class="">Kevin.Clair@du.edu</a>> wrote:</div>
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<span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);" class="">Hi Matthew,<o:p class=""></o:p></span></div>
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<span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);" class=""><o:p class=""> </o:p></span></div>
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<span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);" class="">When we encounter this at DU we put “undated” in the expression (which allows for text, so you can write things like “undated,” “circa 1975,” etc.) and leave
the Begin and End dates blank. Example:<span class="Apple-converted-space"> </span><a href="http://duarchives.coalliance.org/repositories/2/archival_objects/14766" style="color: purple; text-decoration: underline;" class="">http://duarchives.coalliance.org/repositories/2/archival_objects/14766</a><o:p class=""></o:p></span></div>
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<span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);" class=""><o:p class=""> </o:p></span></div>
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<span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);" class="">cheers,<o:p class=""></o:p></span></div>
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<span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);" class="">-k<o:p class=""></o:p></span></div>
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<span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);" class=""><o:p class=""> </o:p></span></div>
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<b class=""><span style="font-size: 10pt; font-family: Tahoma, sans-serif;" class="">From:</span></b><span style="font-size: 10pt; font-family: Tahoma, sans-serif;" class=""><span class="Apple-converted-space"> </span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" class="">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>
[<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" class="">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]<span class="Apple-converted-space"> </span><b class="">On Behalf Of<span class="Apple-converted-space"> </span></b>Matthew
H Tallant<br class="">
<b class="">Sent:</b><span class="Apple-converted-space"> </span>Monday, November 23, 2015 10:10 AM<br class="">
<b class="">To:</b><span class="Apple-converted-space"> </span>Archivesspace Users Group<br class="">
<b class="">Subject:</b><span class="Apple-converted-space"> </span>[Archivesspace_Users_Group] Dates<o:p class=""></o:p></span></div>
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<o:p class=""> </o:p></div>
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<span style="font-family: Calibri, sans-serif;" class="">Hello collective wisdom<o:p class=""></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;" class="">I am having trouble figuring out how to add a date that is unknown. According to DACS undated is used but the field only allows for dates. So what is used here? <o:p class=""></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;" class=""><o:p class=""> </o:p></span></div>
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<span style="font-family: Calibri, sans-serif;" class="">Thanks,<o:p class=""></o:p></span></div>
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<span style="font-family: 'Lucida Handwriting';" class="">Matthew Tallant</span><span style="font-family: Calibri, sans-serif;" class=""><o:p class=""></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;" class="">Processing Archivist<o:p class=""></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;" class="">South Texas Archives<o:p class=""></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;" class="">361-593-3251<o:p class=""></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;" class=""><a href="mailto:matthew.tallant@tamuk.edu" style="color: purple; text-decoration: underline;" class="">matthew.tallant@tamuk.edu</a><o:p class=""></o:p></span></div>
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<span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; float: none; display: inline !important;" class="">_______________________________________________</span><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; float: none; display: inline !important;" class="">Archivesspace_Users_Group
mailing list</span><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; float: none; display: inline !important;" class=""><a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org" class="">Archivesspace_Users_Group@lyralists.lyrasis.org</a></span><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; float: none; display: inline !important;" class=""><a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group" class="">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</a></span></div>
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