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<p class="MsoNormal"><span style="color:#1F497D">Hi Kate,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I share your confusion, I was just trying to explain what happened…<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">If you’re viewing an accession record in the staff interface in “view” mode, the associated Events (including processing status) display just below the Collection Management sub-record. However, I think there
is still a bug in the staff interface (at least in v1.3) where it still tries to display Processing Status information in the Collection Management subrecord area as well as an event (screenshot).
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="465" height="332" id="_x0000_i1028" src="cid:image006.jpg@01D12156.0E061A00"><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">To your point, I now have events with type values like “New-Unprocessed.” This seems odd. In your “partially processed” example though, you could have many Processing Status events of “partially processed”
assigned to the same accession or resource record and then a “fully processed” at a later date. I’m not sure about all the reporting implications, but my instinct is that, yes, it will make reporting out backlogs more complicated.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">-Noah<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Bowers, Kate A.<br>
<b>Sent:</b> Tuesday, November 17, 2015 4:09 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Collection management - processing status disappeared...<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">I am very confused. Can you explain how this is would work? How is an archivist supposed to understand an accession’s status from one or more associated “events” rather than from a straightforward status? I
can also see how this would make reporting out backlogs really difficult.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">The reason I ask is that I can see how an event can lead to a status, but it is entirely possible that a status may have no associated event. Furthermore, the same type of event may lead to different statuses.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">In brief, status is not the same as “event”. I can think of a couple of examples to illustrate this:</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">“Unknown” can be a status, but it has no associated event</span><o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:#1F497D">“Partially processed” can be both a status an event. However, if one “partially processes” an accession once, then the accession remains partially processed. If one “partially processes” again, it
could be that the processing has been completed and the accession’s status is now “processed” or it could be that the accession is still only “partially processed” and that additional processing events will be necessary to reach a “processed” status.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Kate</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<div>
<p class="MsoNormal"><b><span style="color:#1F497D">Kate Bowers</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Collections Services Archivist for Metadata, Systems, and Standards</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Harvard University Archives</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><a href="mailto:megan_sniffin-marinoff@harvard.edu"><span style="color:blue">kate_bowers@harvard.edu</span></a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">617.496.2713</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">voice: (617) 384-7787 </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">fax: (617) 495-8011</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">web: <a href="http://nrs.harvard.edu/urn-3:hul.eresource:archives">
http://nrs.harvard.edu/urn-3:hul.eresource:archives</a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Twitter: @k8_bowers</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
</div>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
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<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Noah Huffman<br>
<b>Sent:</b> Tuesday, November 17, 2015 3:01 PM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Collection management - processing status disappeared...</span><o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hi Kelly,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">During a previous release (v1.3), I think Processing Status was moved from the collection management subrecord to an Event record. Here is a JIRA issue describing this change:
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_browse_AR-2D827&d=CwMFAg&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=KjdPV61xIn7OR7Ks9cg6HRC91WufUrZNTXFAT4skW8w&s=AZTgid9lXUTh7glUns7pyqqX7w28sAhx7rK3QIIMb8o&e=">
https://archivesspace.atlassian.net/browse/AR-827</a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Here are some specifics:</span><o:p></o:p></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="border-collapse:collapse">
<tbody>
<tr>
<td width="319" valign="top" style="width:239.4pt;border:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal">Remove “Processing Status” Collection Management sub-record<o:p></o:p></p>
</td>
<td width="319" valign="top" style="width:239.4pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal">If data is present, migrate to Event record with these settings and linked to same record collection management sub-record is linked to:<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Type = “Processing [Value in Collection Management Record for Processing Status]”<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Date/Time Specifier = “Time stamp for last modification of Collection Management record”<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Label= Agent relationship<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Type=Single<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Role=Implementer<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Agent=ID of agent last modifying the collection management sub-record<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
</td>
</tr>
</tbody>
</table>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">So, if you previously had processing status in a collection management subrecord, you might try browsing your event records to see if you can locate that data.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hope this helps,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">-Noah</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">================</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">Noah Huffman</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">Archivist for Metadata, Systems, and Digital Records</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">David M. Rubenstein Rare Book & Manuscript Library</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040">Duke University | 919-660-5982</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial Narrow",sans-serif;color:#404040"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__library.duke.edu_rubenstein_&d=CwMFAg&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=KjdPV61xIn7OR7Ks9cg6HRC91WufUrZNTXFAT4skW8w&s=_GXkqn82Z-IInAOMJ80LH9QqQ2QNs6vZ496YUW6DDdw&e="><span style="color:#404040">http://library.duke.edu/rubenstein/</span></a>
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">
archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Kelly Spring<br>
<b>Sent:</b> Tuesday, November 17, 2015 2:40 PM<br>
<b>To:</b> <a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a><br>
<b>Subject:</b> [Archivesspace_Users_Group] Collection management - processing status disappeared...<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Hello!<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Our Processing Status field is visible when using the Manage Controlled Value Lists feature; but is not present when actually working within a collection management sub-record in an accession or resource. Any tips or advice out there?<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Thank you and have a great day!<o:p></o:p></p>
<p class="MsoNormal">*Kelly<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Kelly Spring<o:p></o:p></p>
<p class="MsoNormal">Archivist for Special Collections<o:p></o:p></p>
<p class="MsoNormal">University of California, Irvine Libraries<o:p></o:p></p>
<p class="MsoNormal">(949) 824-6573<o:p></o:p></p>
<p class="MsoNormal"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__special.lib.uci.edu_&d=CwMFAg&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=KjdPV61xIn7OR7Ks9cg6HRC91WufUrZNTXFAT4skW8w&s=zFl3APrxF-DYAdjHiyHfabcKKA8Exkt6l-SzojCi4hA&e=">http://special.lib.uci.edu</a><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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