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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif">True, but for a user it is less confusing to visualize what you’re looking at with the boxes noted rather than just a list of folders. I’m coming at it from a usability standpoint.
ArchivesSpace just lists titles with no indication as to what the title means or where it fits in to the collection until after you click on it. We have that archival object or resource icon but that doesn’t clarify anything for the user. And in the screenshots
you can’t see where boxes start and finish, or how folders are grouped within those boxes, which I think gives users some basic concept on a collection’s arrangement. I don’t recall the old paper finding aids listing folders without boxes.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif">The Archon container/level field in the screen shot works because in Archon’s container manager, you designate what is and what is not an intellectual entity. So in that drop down
menu, when selecting “box”, the title and date fields are disabled. So Box isn’t treated the same in that list as series, subseries, file, item, etc. unless you tell Archon to treat it so.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif">This debate is a reflection of something about ASpace that bugs me. It isn’t MPLP friendly. We have circumstances where it is extremely useful to simply create a box and, God
forbid, say “this box contains externally funded grant files, arranged alphabetically by last name A-M for 2008.” We don’t have the manpower to enter all of the files for the 10-20 boxes of these we get a few times a year. This approach helps the backlog
from accumulating and I can do reference with it. I guess it is the old box level inventory you hear people say every now and then.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif">Matt<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Callahan, Maureen<br>
<b>Sent:</b> Wednesday, October 28, 2015 11:52 AM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] where are the boxes?<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Just to pipe in, I think that you may have been a victim of the Archon data model. Level and container were modeled as being interchangeable; they are not. An aggregation of description always has a level [ISAD(G) 3.1.4; EAD @level] — it
may sometimes also have an associated container [ISAD(G) medium; EAD <container>]. I’m not sure what the migrator had to do to disentangle these two concepts for ArchivesSpace, but that may help address your concerns.
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<p class="MsoNormal">Thanks,<o:p></o:p></p>
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<p class="MsoNormal">Maureen<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Oct 28, 2015, at 12:38 PM, Galligan, Patrick <<a href="mailto:PGalligan@rockarch.org">PGalligan@rockarch.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Matt,</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Strictly speaking, containers are not elements/levels of archival description, and really don’t belong in a components list with other levels of description (series,
collection, file, etc.).</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Boxes are included in instances in AS, where they indicate the physical location. If you created an instance with a box number in ArchivesSpace, you would see
it showing up to the right side of the component list. It doesn’t look like you have instances for boxes and folders in your AS resource.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I think Maureen Callahan of Yale encapsulated many of my feelings about containers and archival description in a blog post almost a year ago:</span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__icantiemyownshoes.wordpress.com_2014_12_15_on-2Dcontainers_&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=fOVky4Zs2BfoKFOIFk22gUYbHiIxcrmmpcp6nK3Hl7A&s=MqrgPlzJOUSa9wWvfl0EsyWt9owdxlehMx6z3kg7_yw&e="><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#954F72">https://icantiemyownshoes.wordpress.com/2014/12/15/on-containers/</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Patrick Galligan</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Rockefeller Archive Center</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Assistant Digital Archivist</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">914-366-6386</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">From:</span></b><span class="apple-converted-space"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif"> </span></span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:#954F72">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span class="apple-converted-space"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif"> </span></span><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">[</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif;color:#954F72">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span style="font-size:10.0pt;font-family:"Tahoma",sans-serif">]<span class="apple-converted-space"> </span><b>On
Behalf Of<span class="apple-converted-space"> </span></b>Matthew J Gorzalski<br>
<b>Sent:</b><span class="apple-converted-space"> </span>Wednesday, October 28, 2015 12:02 PM<br>
<b>To:</b><span class="apple-converted-space"> </span>Archivesspace Users Group<br>
<b>Subject:</b><span class="apple-converted-space"> </span>[Archivesspace_Users_Group] where are the boxes?</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif">Pardon my ignorance, but s ArchivesSpace supposed to include boxes as a part of the container (components?) list? These screen shots show the difference between the ASpace admin/public
view of a container list, which only lists only files. The other screen shot shows the Archon equivalent of the same collection, noting boxes in which the folders reside.</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif">MATT GORZALSKI</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif">University Archivist</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000">MORRIS LIBRARY</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000">MAIL CODE 6632</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000">SOUTHERN ILLINOIS UNIVERSITY</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000">605 AGRICULTURE DR</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000">CARBONDALE, IL 62901</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><a href="mailto:mgorzalski@lib.siu.edu"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#954F72">mgorzalski@lib.siu.edu</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif">P: 618/453-2225</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif">F: 618/453-3440</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><a href="http://lib.siu.edu/"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#954F72">lib.siu.edu</span></a><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif">_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
</span><a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#954F72">Archivesspace_Users_Group@lyralists.lyrasis.org</span></a><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif"><br>
</span><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=fOVky4Zs2BfoKFOIFk22gUYbHiIxcrmmpcp6nK3Hl7A&s=6j_D_lz2SCxVTCqjuIEYJ1tTeBElNpXoaZnwipbX4DI&e="><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#954F72">https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=fOVky4Zs2BfoKFOIFk22gUYbHiIxcrmmpcp6nK3Hl7A&s=6j_D_lz2SCxVTCqjuIEYJ1tTeBElNpXoaZnwipbX4DI&e=</span></a><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif"> </span><o:p></o:p></p>
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