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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Dallas,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">This a wonderful contribution! I know this isn’t a voting period right now, but I still vote to see this feature added to the core EAD importer ASAP (and in
the meantime, I hope that we’ll use this new feature as a local plugin). <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">In my mind, any code that allows the metadata that’s produced by ASpace to be imported exactly as its produced (i.e. eating your own cooking) should necessarily
be part of the core code.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Mark<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Dallas Pillen<br>
<b>Sent:</b> Monday, October 19, 2015 10:01 AM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Extent questions<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Johanna and Mark,<o:p></o:p></p>
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<p class="MsoNormal">The Bentley has also been doing a lot of work to break up our formerly single extent statements containing multiple parts into partial extents. As part of this work, we also noticed the limitations of the ArchivesSpace EAD importer for
importing partial extents. We made some changes to our EAD importer plugin to properly handle altrender="part" attributes. Additionally, we added some extra functionality to make sure that physdesc contents don't get broken up into multiple notes. For example,
something like this...<o:p></o:p></p>
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<p class="MsoNormal"><physdesc altrender="part"><o:p></o:p></p>
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<p class="MsoNormal"> <extent>5 linear feet</extent><o:p></o:p></p>
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<p class="MsoNormal"></physdesc><o:p></o:p></p>
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<p class="MsoNormal"><physdesc altrender="part"><o:p></o:p></p>
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<p class="MsoNormal"> <extent>2 photographs</extent><o:p></o:p></p>
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<p class="MsoNormal"> <dimensions>8 x 10</dimensions><o:p></o:p></p>
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<p class="MsoNormal"></physdesc><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">...by default becomes two whole extents of "5 linear feet" and "2 photographs" and one entirely separate dimensions note of "8 x 10" <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">You can see how we made some of those changes here: <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_bentley-2Dhistorical-2Dlibrary_bhl-2Dead-2Dimporter_blob_master_backend_model_bhl-5Fead-5Fconverter.rb-23L259-2DL334&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=FggxNLYjlH-z8ztpGVckREGwGVQN0rkMON4-BP0L6-A&s=_9wLXEQlpOTDjVd-vecNkqShk5z301vgBWFzfVtiIks&e=" target="_blank">https://github.com/bentley-historical-library/bhl-ead-importer/blob/master/backend/model/bhl_ead_converter.rb#L259-L334</a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">A colleague has also submitted some of these changes as a pull request here: <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_pull_312&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=FggxNLYjlH-z8ztpGVckREGwGVQN0rkMON4-BP0L6-A&s=hlCzD-zEjYR2Yh4tjNgQV9lliefgcEP4gqXaKKCbMKw&e=" target="_blank">https://github.com/archivesspace/archivesspace/pull/312</a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Dallas<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Mon, Oct 19, 2015 at 9:45 AM, Custer, Mark <<a href="mailto:mark.custer@yale.edu" target="_blank">mark.custer@yale.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">Hi, Johanna.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">I don’t have any good answers, but I’m pretty sure that you’ll need to update ASpace’s EAD 2002 importer to import those “part” attributes. If that’s
done, it would be great if that new feature could be added to the core code.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">Similarly, I’d love for the official ASpace EAD importer and exporter to be updated to do what the archivists at the Bentley recently blogged about,
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__archival-2Dintegration.blogspot.com_2015_09_the-2Darchivesspace-2Dapi.html&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=FggxNLYjlH-z8ztpGVckREGwGVQN0rkMON4-BP0L6-A&s=5dUL8bwemhMP_LW2gdPMQh3dMU7rJb2BjRS3F0M5HLw&e=" target="_blank">
http://archival-integration.blogspot.com/2015/09/the-archivesspace-api.html</a> – namely, to maintain references to subject and agent records that are already properly subdivided in the database rather than creating new ones when performing EAD imports (although
I’d probably use the altrender attribute for this purpose, rather than adding a new ref attribute… but that’s only because I hate to invalidate EAD files!).</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">Also, about a month ago, I discovered that the ASpace EAD importer silently drops any “ead:note” elements in a finding aid. If you have any of those,
you’ll want to convert them to another element, like “ead:odd”. </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D">Mark</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:#1F497D"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>From:</b>
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">
archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [mailto:<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Carll, Johanna<br>
<b>Sent:</b> Monday, October 19, 2015 9:24 AM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> [Archivesspace_Users_Group] Extent questions<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Harvard University has embarked on a project to ingest all of its EAD finding aids (numbering over 6,000) into ArchivesSpace. One of the areas we are struggling with is the collection
level extent record. Can anyone help with the following issues?<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p>1.<span style="font-size:7.0pt"> </span>How should we tag extents we want to ingest as part, not whole, extents? Based on EAD exports of records created in AS, I tried the following tagging, but the ingest still resulted in whole instead of part extent
statements: <o:p></o:p></p>
<p><physdesc altrender="part"><extent >5 videotapes</extent> </physdesc> <physdesc altrender="part"><extent >2 DVDs</extent></physdesc><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p>2.<span style="font-size:7.0pt"> </span>How are you expressing uncertainty in extents (example: approximately 500 photographs)? Since there isn't a certainty field in AS extent record (like there is in the collection dates record), we would like to
know how others are expressing approximate extents.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Thanks<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Johanna Carll
</span><br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Archivist and Metadata Specialist</span><br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Schlesinger Library</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Radcliffe Institute for Advanced Study</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Harvard University</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">10 Garden Street</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">Cambridge, MA 02138</span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="tel:617-495-8524" target="_blank">617-495-8524</a></span>
<br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="mailto:jcarll@radcliffe.harvard.edu" target="_blank">jcarll@radcliffe.harvard.edu</a></span>
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br>
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=FggxNLYjlH-z8ztpGVckREGwGVQN0rkMON4-BP0L6-A&s=w8qvEmHuSFbip0P9iTtvCk0mR9ucm2Gk4d8W6Wze33w&e=" target="_blank">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</a><o:p></o:p></p>
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<p class="MsoNormal">-- <o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:9.5pt">Dallas Pillen<br>
</span></b><span style="font-size:9.5pt">Project Archivist<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black"><img border="0" width="351" height="40" id="_x0000_i1025" src="https://webapps.lsa.umich.edu/dean/lsa_emails/bentley-sig-em.png"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:7.5pt;color:black"> <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__bentley.umich.edu_&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=FggxNLYjlH-z8ztpGVckREGwGVQN0rkMON4-BP0L6-A&s=hJnVgUmg7Emipq37GTZWMQ4xKPlUZkTldXagtWFi-To&e=" target="_blank"><span style="color:#1155CC">Bentley
Historical Library</span></a></span><span style="font-size:9.5pt;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:7.5pt;color:black"> 1150 Beal Avenue</span><span style="font-size:9.5pt;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:7.5pt;color:black"> Ann Arbor, Michigan 48109-2113</span><span style="font-size:10.0pt;color:black"> </span><span style="font-size:9.5pt;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black"> </span><span style="font-size:9.5pt">734.647.3559<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:7.5pt;color:black"> <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_umichBentley&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=FggxNLYjlH-z8ztpGVckREGwGVQN0rkMON4-BP0L6-A&s=hE_LbZIl90zQwvEE3MOOZ3m5AtbbPU1WMjahADeybpk&e=" target="_blank"><span style="color:#1155CC">Twitter</span></a> <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_bentleyhistoricallibrary&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=FggxNLYjlH-z8ztpGVckREGwGVQN0rkMON4-BP0L6-A&s=6Clumr8clhwk7SnB2yf_mVIlvnd59wFZt-J1T2os6SQ&e=" target="_blank"><span style="color:#1155CC">Facebook </span></a></span><span style="font-size:9.5pt;color:black"><o:p></o:p></span></p>
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