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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif">It happens in situations where the name (as subject) has no subfields. Here is the link to the collection.
<a href="http://archives.lib.siu.edu/index.php?p=collections/controlcard&id=438">
http://archives.lib.siu.edu/index.php?p=collections/controlcard&id=438</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif">I’ve attached a screen shot of the ASpace result. As I understand it, the migration tool migrates all corporate, personal, and family names into the ASpace agent database.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif">Matt<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Maura Carbone<br>
<b>Sent:</b> Tuesday, August 11, 2015 3:31 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Agents with topical (or other) subdivisions in ASpace<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Hi Matthew,<o:p></o:p></p>
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<p class="MsoNormal">I'm not entirely sure what you mean by no distinction between creator and subject with regards to agents. Do you mean that you have two agents, one with the role of 'creator' and one with the role of 'subject'? Or do you mean it is bringing
in things that should be classified as subjects as agents? Subjects are separate from Agents in ASpace (see an example from one of our collections here:
<a href="http://findingaids.brandeis.edu/repositories/2/resources/20">http://findingaids.brandeis.edu/repositories/2/resources/20</a>), but it is possible that the Archon import tool is only interpreting these as agents and not subjects.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Max -- I'm not a cataloger or a metadata expert so just personal opinion, but #2 sounds the most feasible given how ASpace displays agents and subjects. Either that somewhat of a middle ground: in that example agents would be UMich and
American Brass Company, and Subjects would be the whole term (<span style="font-size:9.5pt">University of Michigan--Students--Political activity.) That might be a bit more clear for users.</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thanks,<o:p></o:p></p>
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<p class="MsoNormal">-Maura<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Tue, Aug 11, 2015 at 4:20 PM, Matthew J Gorzalski <<a href="mailto:mGorzalski@lib.siu.edu" target="_blank">mGorzalski@lib.siu.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Georgia",serif">Are you an Archon user? We have related agent problems coming from Archon to ASpace. Our test migrations show that any
collection that has a corporate/personal name as both the creator and as a subject will migrate BOTH into ASpace under the agent field with NO distinction between creator and subject. Our example is an artificial collection called Morris Library Photograph
Collection where Morris Library is both creator and subject. In Archon you can clearly distinguish between these two roles because Creators and Subjects are separate sections. But in ArchivesSpace they are both lumped into Agents and given that generic non-descript
person icon. So it is confusing for researchers to see two Morris Library entries under Agents because their roles are not distinguished. This same public interface design flaw works the same for any collection using a name as subject and creator.</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Georgia",serif">Mat Gorzalski</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Georgia",serif">SIU Carbondale</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt;font-family:"Georgia",serif"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">
archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [mailto:<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Max Eckard<br>
<b>Sent:</b> Tuesday, August 11, 2015 2:45 PM<br>
<b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
<b>Subject:</b> [Archivesspace_Users_Group] Agents with topical (or other) subdivisions in ASpace</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Hello ASpacers!<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">We've been working on importing agents into ArchivesSpace, but have run into an issue. As an example, we have a number of <corpname> elements that are subdivided with topical subjects,
like so:<o:p></o:p></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
University of Michigan--Students--Political activity.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
University of Michigan--Faculty.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
American Brass Company--Strikes.<o:p></o:p></li></ul>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">The issue we've encountered is that there is no space in ASpace for agents that are subdivided in this way. Note: we are not talking about agents with primary and subordinate names
(with periods in between them)--ASpace handles these just fine! We've been thinking about a number of ways to handle this:<o:p></o:p></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo2">
We could divide up these terms so that the first term gets imported as an agent (in the examples above, corporate entity) and the rest of the term gets imported as a subject (or a subdivided subject). We've experimented a little with this
<a href="https://github.com/bentley-historical-library/vandura/compare/master...eckardm:master" target="_blank">
here</a>. The problem with this approach is that subdividing names/agents is a longstanding practice here (and totally acceptable in MARC), and making a change like this would require making an even (arguably) bigger change to descriptive practices here and
cause issues with exporting MARC records from ASpace.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo2">
We could just leave the whole string, dash dashes and all, as the primary form of name. This could work, but it seems inelegant, since each variation would be imported as a new agent, even though we're only referring to one.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo2">
We could change these to subjects, but that doesn't seem quite right either, since agents can have the role of subject.<o:p></o:p></li></ol>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">We've been trying to consider all angles, including what affect a change like this could have on researcher searching and browsing. Now we're wondering what you all do. Do you have
subdivided agents (<corpname>s, <famname>s and <persname>s)? If so, how have you imported these into ASpace?<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Thank you for your time!<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Max<o:p></o:p></p>
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<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">--
<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="font-size:9.5pt">Max Eckard</span></b><span style="font-size:9.5pt"><br>
<b>Assistant Archivist for Digital Curation</b></span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:9.5pt"> </span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:9.5pt"><img border="0" width="351" height="40" id="_x0000_i1025" src="https://webapps.lsa.umich.edu/dean/lsa_emails/bentley-sig-em.png"></span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:10.0pt">Bentley Historical Library</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:7.5pt">1150 Beal Ave.<br>
Ann Arbor, MI 48109-2113<br>
<a href="tel:734.763.7518" target="_blank"><span style="color:#1155CC">734/763-7518</span></a></span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="font-size:7.5pt"><a href="http://bentley.umich.edu/" target="_blank"><span style="color:#1155CC">http://bentley.umich.edu/</span></a> </span><o:p></o:p></p>
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_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br>
<a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group" target="_blank">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</a><o:p></o:p></p>
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<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">-- <o:p></o:p></p>
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<p class="MsoNormal">Maura Carbone<o:p></o:p></p>
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<p class="MsoNormal">Digital Initiatives Librarian<br>
Brandeis University<br>
Library and Technology Services<br>
(781) 736-4659<br>
415 South Street, (MS 017/P.O. Box 549110)<br>
Waltham, MA 02454-9110<br>
email: <a href="mailto:mauraa@brandeis.edu" target="_blank">mauraa@brandeis.edu</a><o:p></o:p></p>
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