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<p class="MsoNormal">Hello,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Our AS users have reported they were unable to search/retrieve data they just added to ArchivesSpace. We assume this is a problem with the index, if after even several hours a record cannot be retrieved by a barcode.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Scenario 1:</b> over 2 -3 days a newly added record could not be retrieved by barcode. When staff would try and create a new record with the same barcode, AS would tell them barcode already exists. After the 3<sup>rd</sup> day it could
be retrieved through a barcode search.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Scenario 2:</b> same report came in Thursday morning. Newly added record could not be retrieved by barcode. Today it still can’t. But I can retrieve it by the top container number highlighted below in yellow.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This behavior is very odd. The reported issue from Thursday morning is shown in this snippet from the log files. There appears to be an error message at the end of this regarding End of File/EOF. I do not know if that is the problem, or
what that error means.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Additionally, the config file for our production AS does not include certain entries that are shown here as defaults:
<span style="font-size:10.5pt;color:black"><a href="https://github.com/archivesspace/archivesspace/blob/master/common/config/config-defaults.rb">https://github.com/archivesspace/archivesspace/blob/master/common/config/config-defaults.rb</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Specifically-</span><span class="EmailStyle17"><span style="color:#0086B3">
</span></span><span class="pl-c1"><span style="color:#0070C0">AppConfig</span></span><span style="color:#0070C0;background:white">[</span><span class="pl-c1"><span style="color:#0070C0">:solr_indexing_frequency_seconds</span></span><span style="color:#0070C0;background:white">]
</span><span class="pl-k"><span style="color:#0070C0">=</span></span><span style="color:#0070C0;background:white">
</span><span class="pl-c1"><span style="color:#0070C0">30 and AppConfig<span style="background:white">[</span>:indexer_solr_timeout_seconds<span style="background:white">]
</span></span></span><span class="pl-k"><span style="color:#0070C0">=</span></span><span class="pl-c1"><span style="color:#0070C0;background:white">
</span></span><span class="pl-c1"><span style="color:#0070C0">300<o:p></o:p></span></span></p>
<p class="MsoNormal"><span class="pl-c1"><span style="color:#0070C0"><o:p> </o:p></span></span></p>
<p class="MsoNormal"><span class="pl-c1">If these are not defined, does the default still apply? A default of 30 seconds seems reasonable, and if it is a default even if not defined, why would we see such delays with our index?<o:p></o:p></span></p>
<p class="MsoNormal"><span class="pl-c1"><o:p> </o:p></span></p>
<p class="MsoNormal"><span class="pl-c1">This is a major problem, as staff cannot do their work when they can’t find the records they’ve been working on.
</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:10.0pt;font-family:"Lucida Console"">Started GET "/resolve/edit?uri=%2Frepositories%2F12%2Ftop_containers%2F<u><span style="color:black;background:yellow;mso-highlight:yellow">224618</span></u>"
for 130.132.143.66 at 2015-08-06 11:18:07 -0400<br>
Processing by ResolverController#resolve_edit as HTML<br>
Parameters: {"uri"=>"/repositories/12/top_containers/<u><span style="color:black;background:yellow;mso-highlight:yellow">224618</span></u>"}<br>
Redirected to <a href="http://aspace.library.yale.edu/plugins/top_containers/224618/edit">
http://aspace.library.yale.edu/plugins/top_containers/<span style="background:yellow;mso-highlight:yellow">224618</span>/edit</a><br>
Completed 302 Found in 176.0ms<br>
Started GET "/plugins/top_containers/<u><span style="color:black;background:yellow;mso-highlight:yellow">224618</span></u>/edit" for 130.132.143.66 at 2015-08-06 11:18:07 -0400<br>
Processing by TopContainersController#edit as HTML<br>
Parameters: {"id"=>"<u><span style="color:black;background:yellow;mso-highlight:yellow">224618</span></u>"}<br>
Started POST "/update_monitor/poll" for 130.132.143.66 at 2015-08-06 11:18:09 -0400<br>
Processing by UpdateMonitorController#poll as JSON<br>
Parameters: {"lock_version"=>"0", "uri"=>"/repositories/12/archival_objects/2104298"}<br>
Completed 200 OK in 204.0ms (Views: 2.0ms)<br>
Rendered shared/_breadcrumb.html.erb (26.0ms)<br>
Rendered shared/_sidebar.html.erb (3.0ms)<br>
Rendered /archivesspace/plugins/container_management/frontend/views/top_containers/_sidebar.html.erb (6.0ms)<br>
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Rendered /archivesspace/plugins/yale_accessions/frontend/views/layout_head.html.erb (4.0ms)<br>
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Rendered shared/_header_user.html.erb (71.0ms)<br>
Rendered shared/_header_global.html.erb (87.0ms)<br>
Rendered site/_branding.html.erb (2.0ms)<br>
Rendered shared/_advanced_search.html.erb (404.0ms)<br>
Rendered shared/_header_repository.html.erb (497.0ms)<br>
Rendered site/_footer.html.erb (0.0ms)<br>
Rendered shared/_templates.html.erb (17.0ms)<br>
<span style="background:red;mso-highlight:red">Completed 200 OK in 3774.0ms (Views: 1299.0ms)<br>
Aug 06, 2015 11:18:14 AM org.apache.solr.core.SolrCore execute<br>
INFO: [collection1] webapp= path=/select params={facet=true&pf=four_part_<span style="color:black">id</span>^4&sort=&start=0&q=ms+*&qf=four_part_id^3+title^2+finding_aid_filing_title^2+fullrecord&facet.field=primary_type&facet.field=creators&facet.field=subjects&wt=json&fq=repository:"/repositories/12"+OR+repository:global&fq=types:("resource")&fq=-exclude_by_default:true&rows=10&defType=edismax}
hits=3381 status=0 QTime=41654 <br>
Completed 200 OK in 44280.0ms (Views: 370.0ms)<br>
2015-08-06 11:18:17 -0400: Running index round<br>
#<EOFError: End of file reached></span></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Melissa Wisner<o:p></o:p></p>
<p class="MsoNormal">Yale Library IT<o:p></o:p></p>
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