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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hi Chris<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">We have had the same issues as Robin with the reports. We have tried to implement your suggested solutions below but now received the following error message
which I’ve copied below. Any advice on this?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">In addition, I have asked previously but have never received an answer – I wonder if there is any documentation on what criteria the reports use to identify
records that meet the nominated criteria. For example what fields is used to indicate an unprocessed Accession and what field is used to indicate an uncatalogued accession?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Many thanks
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Emma<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="1681" height="518" id="_x0000_i1031" src="cid:image007.png@01D0D122.90592940"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D"> </span><span style="color:#1F497D"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Chris Fitzpatrick<br>
<b>Sent:</b> Thursday, 6 August 2015 9:16 PM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Cc:</b> Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Problems with ASpace reports</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
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<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">Hi Robin,</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">So, first you need to make sure you compiled your jasper reports on startup. To do this, edit the config.rb file to have:</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span class="pl-c1"><span style="font-family:"Calibri","sans-serif";color:black">AppConfig</span></span><span style="font-family:"Calibri","sans-serif";color:black">[<span class="pl-c1">:compile_jasper</span>]
<span class="pl-k">=</span> <span class="pl-c1">true</span></span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">and restart ASpace.
</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">This will compile the jasper jxml files ( which is most likely what's causing the "can't convert nil to String" errors)</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">Also, you'll need to look at both your application and database server and make sure you're not running into a performance issue. Reports can hit the database really hard,
so the timeout errors you're seeing could be the result of your server running out of RAM. </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">In regards to the CSV and Excel and HTML files, yes I would say those are formatted rather poorly by default. You can edit this by modifing your Jasper reports using something
like iReport or <a href="http://community.jaspersoft.com/project/jaspersoft-studio">
Jasper studio</a>. Just be sure to recompile your reports.</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">For the parameters, yes this feature is going to be included in a future release. I believe those labels are artifacts from AT. </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">best, Chris.
</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Chris Fitzpatrick | Developer, ArchivesSpace<br>
Skype: chrisfitzpat | Phone: 918.236.6048<br>
<a href="http://archivesspace.org/">http://archivesspace.org/</a></span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black"><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>
<<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>> on behalf of McElheny, Robin G. <<a href="mailto:robin_mcelheny@harvard.edu">robin_mcelheny@harvard.edu</a>><br>
<b>Sent:</b> Wednesday, August 5, 2015 5:55 PM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Cc:</b> Zalduendo, Ines; Wendler, Robin King; Della Monica, Ilaria<br>
<b>Subject:</b> [Archivesspace_Users_Group] Problems with ASpace reports</span><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black">At Harvard, we are having major problems with the reporting functionality in the latest ArchivesSpace release. We have
tested the reports in our own installation and in the ASpace sandbox with very little success. See below for more details.</span><span style="color:black"><o:p></o:p></span></p>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black">We didn’t see any issues in JIRA that reflects these problems. Has anyone else encountered them? If so, have you resolved
them – and how?</span><span style="color:black"><o:p></o:p></span></p>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black">Record selection issues:</span><span style="color:black"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;margin-bottom:10.0pt;line-height:115%;mso-list:l0 level1 lfo1;background:white">
<span style="font-family:"Calibri","sans-serif"">The Accessions Acquired and Accessions Production reports supposedly allow for specified time periods, but no date parameters show up in the report user interface.</span><o:p></o:p></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:36.0pt;line-height:115%;background:white">
<span style="color:black"><img border="0" width="624" height="291" id="Picture_x0020_1" src="cid:image008.jpg@01D0D122.90592940"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:36.0pt;line-height:115%;background:white">
<span style="color:black"> <o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;margin-bottom:10.0pt;line-height:115%;mso-list:l4 level1 lfo2;background:white">
<span style="font-family:"Calibri","sans-serif"">In other cases it is unclear how/where to select records for the report (e.g. Digital Object Record). No selection parameters appear in the report interface. Are we supposed to browse records, then select them
using the check boxes, then generate reports?</span><o:p></o:p></li></ul>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black">Report format issues:</span><span style="color:black"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;margin-bottom:10.0pt;line-height:115%;mso-list:l2 level1 lfo3;background:white">
<span style="font-family:"Calibri","sans-serif"">In cases where we were able to download CSV and Excel reports (Accessions Cataloged, Accessions Deaccessions List, Accessions Inventory), we were unable to sort these reports because the formatting appears to
be frozen. The output of the report does not match the file type. It is like getting a static document layered on top of a spreadsheet, rather than an actual spreadsheet.</span><o:p></o:p></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:36.0pt;line-height:115%;background:white">
<span style="color:black"> <o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;margin-bottom:10.0pt;line-height:115%;mso-list:l5 level1 lfo4;background:white">
<span style="font-family:"Calibri","sans-serif"">Xlsx downloads don't export uniform cell sizes, so Excel sorting returns a warning saying "this operation requires the merged cells to be identically sized"</span><o:p></o:p></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:36.0pt;line-height:115%;background:white">
<span style="color:black"> <o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;margin-bottom:10.0pt;line-height:115%;mso-list:l1 level1 lfo5;background:white">
<span style="font-family:"Calibri","sans-serif"">In order for the Xlsx downloads to be useful, each field should be in a separate column to allow tallying and sorting, but the ASpace downloads don’t do this. Some examples:</span><o:p></o:p></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:36.0pt;line-height:115%;background:white">
<span style="color:black"> <o:p></o:p></span></p>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black">In the case of the Accession Deaccession List Report, opening the CSV download in Excel resulted in a very messy, single
column spreadsheet that broke data about one deaccesion across multiple rows. (Example: row 48= "Additional records of the League of Women Voters (Cambridge, Mass.),,,,,,1376,,," and row 49 = ",Accession Date:,,05/01/1968,Extent:,1.00 Linear_feet,,,,:").</span><span style="color:black"><o:p></o:p></span></p>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black">Here is a screen shot:</span><span style="color:black"><o:p></o:p></span></p>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black"><img border="0" width="624" height="541" id="Picture_x0020_2" src="cid:image009.jpg@01D0D122.90592940"></span><span style="color:black"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;margin-bottom:10.0pt;line-height:115%;mso-list:l3 level1 lfo6;background:white">
<span style="font-family:"Calibri","sans-serif"">Here’s another example:</span><o:p></o:p></li></ul>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black"><img border="0" width="624" height="352" id="Picture_x0020_4" src="cid:image010.jpg@01D0D122.90592940"></span><span style="color:black"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;margin-bottom:10.0pt;line-height:115%;mso-list:l8 level1 lfo7;background:white">
<span style="font-family:"Calibri","sans-serif"">In the case of an HTML report, it displays page footers – odd for online display.</span><o:p></o:p></li></ul>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black"><img border="0" width="624" height="450" id="Picture_x0020_6" src="cid:image011.jpg@01D0D122.90592940" alt="htmlreport"></span><span style="color:black"><o:p></o:p></span></p>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black">Report failure/timeout:</span><span style="color:black"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;margin-bottom:10.0pt;line-height:115%;mso-list:l6 level1 lfo8;background:white">
<span style="font-family:"Calibri","sans-serif"">We encountered many failures.</span><o:p></o:p></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:36.0pt;line-height:115%;background:white">
<span style="color:black">Example:<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:36.0pt;line-height:115%;background:white">
<span style="color:black">When we attempted to download an XLSX AccessionsAcquired report in the ArchivesSpace sandbox, we got the following message:<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:36.0pt;line-height:115%;background:white">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:72.0pt;line-height:115%;background:white">
<span style="color:black">Internal Server Error (500)<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:72.0pt;line-height:115%;background:white">
<span style="color:black">Request Method: GET<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:72.0pt;line-height:115%;background:white">
<span style="color:black">Request URL: <a href="http://localhost:8089/repositories/4/reports/accessionsacquiredreport?lock_version=&format=xlsx">
http://localhost:8089/repositories/4/reports/accessionsacquiredreport?lock_version=&format=xlsx</a><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:72.0pt;line-height:115%;background:white">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:72.0pt;line-height:115%;background:white">
<span style="color:black">(TypeError) can't convert nil into String<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:72.0pt;line-height:115%;background:white">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:72.0pt;line-height:115%;background:white">
<span style="color:black">You're seeing this error because you use JRuby::Rack::ErrorApp::ShowStatus.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:36.0pt;line-height:115%;background:white">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:10.0pt;margin-left:36.0pt;line-height:115%;background:white">
<span style="color:black">Another example:<o:p></o:p></span></p>
<p style="line-height:115%;background:white"><span style="font-size:11.0pt;line-height:115%;font-family:"Calibri","sans-serif";color:black"><img border="0" width="630" height="340" id="Picture_x0020_5" src="cid:image012.jpg@01D0D122.90592940"></span><span style="color:black"><o:p></o:p></span></p>
<ul type="disc">
<li class="MsoNormal" style="color:black;mso-margin-top-alt:auto;margin-bottom:10.0pt;line-height:115%;mso-list:l7 level1 lfo9;background:white">
<span style="font-family:"Calibri","sans-serif"">We were unable to generate any successful Resource reports. All attempts to download reports in any format resulted in “Waiting for (server)” messages with no results.</span><o:p></o:p></li></ul>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Robin McElheny</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Associate University Archivist for Collections and Public Services</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Harvard University Archives</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Pusey Library</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Cambridge, MA 02138</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Email:
<a href="mailto:robin_mcelheny@harvard.edu">robin_mcelheny@harvard.edu</a></span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Phone: 617-495-2461</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Fax: 617-495-8011</span><span style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black"> </span><span style="color:black"><o:p></o:p></span></p>
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