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<p class="MsoNormal"><span style="font-size:11.5pt;font-family:"Calibri","sans-serif"">I’m wondering if this change has been reflected in the accession_csv template or import map on github? We have a number of files we are planning to import soon which currently
have data in the accession_processing_status field. We customized the controlled values for this field which I do see are now showing as event types in the interface. However, I don’t see anything in the import template for mapping events which it sound like
we would now need to do.<span style="color:#007F00"> </span>Currently, content in the accession_processing<i>_</i>status field is getting omitted upon import.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.5pt;font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.5pt;font-family:"Calibri","sans-serif"">Thanks,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.5pt;font-family:"Calibri","sans-serif"">Joanne</span><span style="font-size:10.5pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Emma Jolley<br>
<b>Sent:</b> Sunday, July 19, 2015 7:24 PM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Problem with Collection Management - Processing Status and Catalogued Note<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Many thanks Elizabeth and Chris. This explains it all.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">It would be great if we could get forewarning of such changes so that we can have time to review any changes that might need to be made to plugins
that we’ve developed. I must admit it was a bit of a shock to see all of that information seemingly disappear (even though it didn’t).<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">We also lost the indexing of the ‘Processing status’ when they were converted to Events, so many thanks for the advice on how to re-index.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Is there a way for the development team to proactively offer such advice for large changes such as this one?<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thanks again<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Emma.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Chris Fitzpatrick<br>
<b>Sent:</b> Saturday, 18 July 2015 7:41 AM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Problem with Collection Management - Processing Status and Catalogued Note<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-AU"><o:p> </o:p></span></p>
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<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">Hi Elizabeth,<o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">Yes, this was a result of the AR-827 ticket. A lot of events are made to replace some of the collection management records.<o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">If the new records are not appearing in the index, you can either trigger a rebuild ( delete the data/indexer_state directory and restart aspace ) or you could
probably also just do this:<o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">update event set system_mtime = now();<o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">in your mysql database to trigger a reindex of the event records. <o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">b,chris.
<o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span lang="EN-AU" style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Chris Fitzpatrick | Developer, ArchivesSpace<br>
Skype: chrisfitzpat | Phone: 918.236.6048<br>
<a href="http://archivesspace.org/">http://archivesspace.org/</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt;background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:</span></b><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
on behalf of Elizabeth Dunham <<a href="mailto:Elizabeth.Dunham@asu.edu">Elizabeth.Dunham@asu.edu</a>><br>
<b>Sent:</b> Friday, July 17, 2015 9:10 PM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Problem with Collection Management - Processing Status and Catalogued Note</span><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">
<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"> <o:p></o:p></span></p>
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<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hi Chris,</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I had the same issue Emma did moving from v. 1.2.0 to v. 1.3.0. It didn’t block the migration, but it did make a lot of useless “Event”
records. For example, the accession record for one of our largest collections had text in its “Cataloged Note” and its “Processing Status” set to “Complete.” It now has 5 identical “Cataloged” events associated with it, all of which list “Implementer” as
the last person who modified the record and “Date” as the date the record was last modified on. Thus, they are all identically incorrect and because the migration either deleted or suppressed the original text, I can’t fix them.</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I also notice that I can’t search or view (in the “Browse Events” tab) the automatically generated Event records unless I open a record
with one of these events attached to it and save it again. Further, the data originally entered in the “Processing Status” and “Processing Priority” fields continues to display but can no longer be edited through the GUI. On a sidenote, I need this data
to stay, as I have several queries that rely on the “Processing Status” field that I cannot alter to use Events because the automatically generated ones are not searchable and/or wrong.</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Best,</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Elizabeth Dunham</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<div>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">------------------------</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Assistant Archivist</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Arizona State University Libraries</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Archives and Special Collections</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Tempe, AZ 85287-1006</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><a href="mailto:Elizabeth.Dunham@asu.edu">Elizabeth.Dunham@asu.edu</a></span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
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<p style="background:white"><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
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<p style="background:white"><b><span lang="EN-AU" style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black">From:</span></b><span lang="EN-AU" style="font-size:10.0pt;font-family:"Tahoma","sans-serif";color:black">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Chris Fitzpatrick<br>
<b>Sent:</b> Friday, July 17, 2015 11:18 AM<br>
<b>To:</b> Archivesspace Users Group (<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a>)<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Problem with Collection Management - Processing Status and Catalogued Note</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
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<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"> <o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">Hi Emma,<o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"> <o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">Sorry, it looks like the ticket associated to these changes didn't get put into the release notes because it was classified in Jira as a "CHORE" for some reason.
I've updated the notes on the github release page.<o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"> <o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">The ticket is here: <o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"><a href="https://archivesspace.atlassian.net/browse/AR-827" title="Cmd+Click or tap to follow the link" id="LPlnk32782">https://archivesspace.atlassian.net/browse/AR-827</a><o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"> <o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">and I think most of the explanation is in the word document that is attached to it.<o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"> <o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">Was there an issue with the migration? <o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"> <o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">best, Chris.
<o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"> <o:p></o:p></span></p>
<p style="background:white"><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"> <o:p></o:p></span></p>
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<p style="background:white"><span lang="EN-AU" style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Chris Fitzpatrick | Developer, ArchivesSpace<br>
Skype: chrisfitzpat | Phone: 918.236.6048<br>
<a href="http://archivesspace.org/">http://archivesspace.org/</a></span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
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<span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black"> </span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
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<p style="background:white"><b><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:</span></b><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
on behalf of Emma Jolley <<a href="mailto:EJOLLEY@nla.gov.au">EJOLLEY@nla.gov.au</a>><br>
<b>Sent:</b> Friday, July 17, 2015 1:18 AM<br>
<b>To:</b> Archivesspace Users Group (<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a>)<br>
<b>Subject:</b> [Archivesspace_Users_Group] Problem with Collection Management - Processing Status and Catalogued Note</span><span lang="EN-AU" style="font-family:"Calibri","sans-serif";color:black">
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<span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">We are currently testing the latest release in our test system (v1.3.0) and are getting some very frustrating results.</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
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<span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">One of them is that the Processing_Status which was within the Collection_Management sub record appears to have been moved to an Event and in the process the drop down
list (within processing status) appears to have been de-coupled from the accession records we had marked as having particular processing status’.</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
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<span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">In addition the Catalogued_Note also within the Collection_Mangement sub-record has also been moved to an Event.</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
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<span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Was this a planned change? And if so is there a written explanation of these changes that I can check.</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
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<span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Any help and explanation would be gratefully received.</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
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<span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">Emma</span><span lang="EN-AU" style="color:black"><o:p></o:p></span></p>
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<b><span lang="EN-AU" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#17365D">Emma Jolley</span></b><span lang="EN-AU" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#17365D">| Curator of Digital Archives, Pictures
and Manuscripts Branch|National Library of Australia Canberra ACT 2600<br>
e: <a href="mailto:emma.jolley@nla.gov.au">emma.jolley@nla.gov.au</a>|t: 02 6262 1456|</span><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#17365D">
</span><span lang="EN-AU" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#17365D"><a href="http://www.nla.gov.au/ms">www.nla.gov.au/ms</a></span><span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">
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<span lang="EN-AU" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black"><a href="http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts">http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts</a>
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