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<div class="">Hi Philip,</div>
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<div class="">It sounds like there are two questions here. Yes, there’s the “transfer” button that lets you transfer an archival object and all of its children from one resource record to another. Transferring archival objects is managed under its own permission,
so make sure that you have that if you’re not seeing the transfer button in a resource.</div>
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<div class="">Then there’s the question of import. At Manuscripts and Archives at Yale, we get new accruals to record groups all the time and we had a set process for managing this in Archivists’ Toolkit. We’ve adapted this process for ArchivesSpace.</div>
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<div class="">Right now, the only way to import multi-level archival description into ArchivesSpace is through EAD. But it’s often the case that donors (usually offices of origin for University Archives records) prepare inventories using Microsoft Excel. Our
Excel template includes columns for each EAD and element we want to include in a given component. From that inventory, you can use either oXygen and XSLT or a simple Microsoft Word mail merge to turn that into the dsc of an EAD. (More information about this
here: <a href="https://icantiemyownshoes.wordpress.com/2014/03/04/tutorial-how-to-turn-a-spreadsheet-into-the-contents-list-of-an-ead-encoded-finding-aid/" class="">https://icantiemyownshoes.wordpress.com/2014/03/04/tutorial-how-to-turn-a-spreadsheet-into-the-contents-list-of-an-ead-encoded-finding-aid/</a> )</div>
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<div class="">From there, as long as the EAD is valid, you can import it and transfer all of the components into your existing resource record. We found, however, that we wanted to massage the EAD a bit before importing, so we wrote this XSLT which we run in
oXygen before importing: <a href="https://github.com/YaleArchivesSpace/xslt-files/blob/master/EADAdd2ExistingResource.xsl" class="">https://github.com/YaleArchivesSpace/xslt-files/blob/master/EADAdd2ExistingResource.xsl</a></div>
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<div class="">I hope that you find this helpful.</div>
<div class="">Maureen</div>
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<div class="">Maureen Callahan<br class="">
Archivist, Metadata Specialist<br class="">
Manuscripts & Archives<br class="">
Yale University Library<br class="">
<a href="mailto:maureen.callahan@yale.edu" class="">maureen.callahan@yale.edu</a><br class="">
203.432.3627<br class="">
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Webpage: web.library.yale.edu/mssa<br class="">
Collections: drs.library.yale.edu</div>
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<div class="">On Jul 16, 2015, at 2:26 PM, Philip Shackelford <<a href="mailto:PShackelford@southark.edu" class="">PShackelford@southark.edu</a>> wrote:</div>
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<div class="WordSection1" style="page: WordSection1; font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;">
<div style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;" class="">
Question for the group:<o:p class=""></o:p></div>
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<o:p class=""> </o:p></div>
<div style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;" class="">
How can I add already existing collections as children of a new Records Group? Is there a way to import collection data?<o:p class=""></o:p></div>
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<o:p class=""> </o:p></div>
<div style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;" class="">
Philip Shackelford<o:p class=""></o:p></div>
<div style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;" class="">
Project Archivist & Grant Writer<o:p class=""></o:p></div>
<div style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;" class="">
South Arkansas Community College Library<o:p class=""></o:p></div>
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<o:p class=""> </o:p></div>
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<span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; float: none; display: inline !important;" class="">DISCLAIMER:
Emails sent to or received from the College are subject to the Arkansas Freedom of Information Act, Ark. Code Ann. Sec. §§ 25-19-101 et. Seq. _______________________________________________</span><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; float: none; display: inline !important;" class="">Archivesspace_Users_Group
mailing list</span><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">
<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org" style="color: rgb(149, 79, 114); text-decoration: underline; font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=OoZH0S59jwJ2V5vsrb8Da9WUjT9Ql-GJYmtL_U_nPSE&s=_q6s24AnWI1CT62hHP7ryTFVJ2R8ZCJPREACjjg3GKI&e=" style="color: rgb(149, 79, 114); text-decoration: underline; font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=OoZH0S59jwJ2V5vsrb8Da9WUjT9Ql-GJYmtL_U_nPSE&s=_q6s24AnWI1CT62hHP7ryTFVJ2R8ZCJPREACjjg3GKI&e=</a><span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; float: none; display: inline !important;" class=""></span></div>
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