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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif">This is difficult to explain in an email but here it goes…<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif">I’m having trouble understanding the relationship between archival object and “instance” as it pertains to creating a finding aid content list. The confusion stems from my familiarity
with Archon’s straightforward parent-child relationship hierarchy, which uses established arrangement terminology. Depending on the collection, creating a series, box, folder, etc. is simply a matter of selecting that option in Archon’s Level/Container menu
and adjusting the parent-child relationships from there.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif">In ASpace, as I understand it, I first need to create an archival object and select the level of description. If it is just a box list, I select “file” for box, title the box,
and make the Component Unique Identifier “Box 1.” But then I need to go to the “instance” menu and here is where I actually designate the container type as box, but I’m really just called in Box 1 for a second time in a different menu. This seems redundant
to me, because in the “archival object” data I’ve already called it Box 1 and given it a title. Perhaps the interface could be simplified if the Archival Object, Instance, and Date menus were redesigned/merged so that you can create your archival object and
designate the container type, titles, and dates right up front instead of having to scroll to the bottom for “instance.” Container type, container title, and dates are the most important fields and the other menus like extent, agents, subjects etc. are added
value but not critical in a box/folder list.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif">MATT GORZALSKI<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif">University Archivist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000">MORRIS LIBRARY<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000">MAIL CODE 6632<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000">SOUTHERN ILLINOIS UNIVERSITY<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000">605 AGRICULTURE DR<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000">CARBONDALE, IL 62901<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif">mgorzalski@lib.siu.edu<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif">P: 618/453-2225<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif">F: 618/453-3440<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS",sans-serif;color:#660000">lib.siu.edu<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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