<div dir="ltr">Hi Maureen!<div>Very interesting! I'll give those a read.</div><div><br></div><div>Thanks!</div><div>Maura</div></div><div class="gmail_extra"><br><div class="gmail_quote">On Fri, May 15, 2015 at 2:12 PM, Callahan, Maureen <span dir="ltr"><<a href="mailto:maureen.callahan@yale.edu" target="_blank">maureen.callahan@yale.edu</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div lang="EN-US" link="blue" vlink="purple">
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Hi Maura,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">That’s right. I would consider your example to be not terribly useful description, and would also say that there are better ways of letting people know where
to find stuff in boxes. You can think of archival objects as a guide to meaningful information about the collection – we’re here to explain the content and context of objects in our care, to make sense of it. Instances, then, are just a relationship between
that description and where you can find the darn stuff. Description is important, containers are not.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">I’ve written about this before here:
<a href="https://icantiemyownshoes.wordpress.com/2014/04/04/the-value-of-archival-description-considered/" target="_blank">
https://icantiemyownshoes.wordpress.com/2014/04/04/the-value-of-archival-description-considered/</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">And here:
<a href="https://icantiemyownshoes.wordpress.com/2014/12/15/on-containers/" target="_blank">https://icantiemyownshoes.wordpress.com/2014/12/15/on-containers/</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Maureen<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Maureen Callahan<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#404040">Archivist, Metadata Specialist<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#404040">Manuscripts & Archives<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#404040">Yale University Library<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#8496b0"><a href="mailto:maureen.callahan@yale.edu" target="_blank"><span style="color:#8496b0">maureen.callahan@yale.edu</span></a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#404040"><a href="tel:203.432.3627" value="+12034323627" target="_blank">203.432.3627</a><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#7f7f7f"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#404040">Webpage:</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#7f7f7f">
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#8496b0"><a href="http://web.library.yale.edu/mssa" target="_blank"><span style="color:#8496b0">web.library.yale.edu/mssa</span></a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#7f7f7f"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#404040">Collections:</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#7f7f7f">
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#8496b0"><a href="http://drs.library.yale.edu" target="_blank"><span style="color:#8496b0">drs.library.yale.edu</span></a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#7f7f7f"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [mailto:<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Maura Carbone<br>
<b>Sent:</b> Friday, May 15, 2015 2:06 PM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] archival object vs. instance?<u></u><u></u></span></p><div><div class="h5">
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<p class="MsoNormal">Hi Maureen,<u></u><u></u></p>
<div>
<p class="MsoNormal">To follow up on that (as a non-archivist), would you recommend then not doing something like a nested Box1-> items in box1 etc.? Something like this:<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal"><img border="0" width="723" height="72" src="cid:image001.png@01D08F19.2276CDB0"><br>
<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">I don't actually create finding aids, but I am now curious!<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">-Maura<u></u><u></u></p>
</div>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<p class="MsoNormal">On Fri, May 15, 2015 at 1:55 PM, Callahan, Maureen <<a href="mailto:maureen.callahan@yale.edu" target="_blank">maureen.callahan@yale.edu</a>> wrote:<u></u><u></u></p>
<blockquote style="border:none;border-left:solid #cccccc 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in">
<div>
<div>
<p class="MsoNormal">Hi Matt,<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">I would encourage you to think about encoding differently. <u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">An archival object is similar to what’s considered a unit of description in DACS and a component in EAD. “Level” is an attribute that tells you something about that unit of description — it is associated with levels of granularity in recordkeeping,
and has NOTHING to do with boxes and folders. Setting level=‘box’ or level=‘folder’ would be an error, and an unfortunate conflation of groups of records and the physical wrappers that contain them. Please don’t do this.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">When you create an archival object, you’re creating a description of evidence from the past, regardless of its physicality. This is why you can associate a digital OR physical instance of it. Indeed, the same archival object may be just
digital, physical across different instances, or digital and physical. I like that ArchivesSpace has separated description from instantiation. <u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Maureen<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<div>
<div>
<div>
<p class="MsoNormal">On May 15, 2015, at 12:18 PM, Matthew J Gorzalski <<a href="mailto:mGorzalski@lib.siu.edu" target="_blank">mGorzalski@lib.siu.edu</a>> wrote:<u></u><u></u></p>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
</div>
<div>
<div>
<div>
<div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif"">This is difficult to explain in an email but here it goes…</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif""> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif"">I’m having trouble understanding the relationship between archival object and “instance” as it pertains to creating a finding aid content list. The confusion stems from my familiarity
with Archon’s straightforward parent-child relationship hierarchy, which uses established arrangement terminology. Depending on the collection, creating a series, box, folder, etc. is simply a matter of selecting that option in Archon’s Level/Container menu
and adjusting the parent-child relationships from there.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif""> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif"">In ASpace, as I understand it, I first need to create an archival object and select the level of description. If it is just a box list, I select “file” for box, title the box,
and make the Component Unique Identifier “Box 1.” But then I need to go to the “instance” menu and here is where I actually designate the container type as box, but I’m really just called in Box 1 for a second time in a different menu. This seems redundant
to me, because in the “archival object” data I’ve already called it Box 1 and given it a title. Perhaps the interface could be simplified if the Archival Object, Instance, and Date menus were redesigned/merged so that you can create your archival object and
designate the container type, titles, and dates right up front instead of having to scroll to the bottom for “instance.” Container type, container title, and dates are the most important fields and the other menus like extent, agents, subjects etc. are added
value but not critical in a box/folder list.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif""> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Georgia","serif""> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif"">MATT GORZALSKI</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif"">University Archivist</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif""> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif";color:#660000">MORRIS LIBRARY</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif";color:#660000">MAIL CODE 6632</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif";color:#660000">SOUTHERN ILLINOIS UNIVERSITY</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif";color:#660000">605 AGRICULTURE DR</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif";color:#660000">CARBONDALE, IL 62901</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif";color:#660000"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif""><a href="mailto:mgorzalski@lib.siu.edu" target="_blank"><span style="color:#954f72">mgorzalski@lib.siu.edu</span></a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif"">P:
<a href="tel:618%2F453-2225" target="_blank">618/453-2225</a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif"">F:
<a href="tel:618%2F453-3440" target="_blank">618/453-3440</a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Trebuchet MS","sans-serif";color:#660000"><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__lib.siu.edu_&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=ZubMFDWAu94jDCG27S3K3uw2F037N0osakw7ej3DOsM&s=h9WQmshw_oEC3DPAYgjoTlGXIqU_6_MXNV8fhb8An_Q&e=" target="_blank"><span style="color:#954f72">lib.siu.edu</span></a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <u></u><u></u></span></p>
</div>
</div>
</div>
</div>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
</span><a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org" target="_blank"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif";color:#954f72">Archivesspace_Users_Group@lyralists.lyrasis.org</span></a><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif""><br>
</span><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=VkqdxJi02rh_qW0o2SwVjQrrdG2EViaVOoZOWgbwTb0&s=fw4knVcSXh9Tv6fiX2WZTXL7aT4A7fNsqS_nYFg-wY0&e=" target="_blank"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif";color:#954f72">https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=VkqdxJi02rh_qW0o2SwVjQrrdG2EViaVOoZOWgbwTb0&s=fw4knVcSXh9Tv6fiX2WZTXL7aT4A7fNsqS_nYFg-wY0&e=</span></a><u></u><u></u></p>
</div>
</blockquote>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<p class="MsoNormal" style="margin-bottom:12.0pt"><br>
_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org" target="_blank">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br>
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=ZubMFDWAu94jDCG27S3K3uw2F037N0osakw7ej3DOsM&s=BDmzmmXjr_8HlbYP4VlrSuLQRSQvfJrKctLao8xNprw&e=" target="_blank">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</a><u></u><u></u></p>
</blockquote>
</div>
<p class="MsoNormal"><br>
<br clear="all">
<u></u><u></u></p>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<p class="MsoNormal">-- <u></u><u></u></p>
<div>
<div>
<p class="MsoNormal">Maura Carbone<u></u><u></u></p>
<div>
<p class="MsoNormal">Digital Initiatives Librarian<br>
Brandeis University<br>
Library and Technology Services<br>
<a href="tel:%28781%29%20736-4659" value="+17817364659" target="_blank">(781) 736-4659</a><br>
415 South Street, (MS 017/P.O. Box 549110)<br>
Waltham, MA 02454-9110<br>
email: <a href="mailto:mauraa@brandeis.edu" target="_blank">mauraa@brandeis.edu</a><u></u><u></u></p>
</div>
</div>
</div>
</div>
</div></div></div>
</div>
<br>_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br>
<a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group" target="_blank">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</a><br>
<br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature"><div dir="ltr">Maura Carbone<div>Digital Initiatives Librarian<br>Brandeis University<br>Library and Technology Services<br>(781) 736-4659<br>415 South Street, (MS 017/P.O. Box 549110)<br>Waltham, MA 02454-9110<br>email: <a href="mailto:mauraa@brandeis.edu" target="_blank">mauraa@brandeis.edu</a><br></div></div></div>
</div>