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<div class="">Hi Matt,</div>
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<div class="">I would encourage you to think about encoding differently. </div>
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<div class="">An archival object is similar to what’s considered a unit of description in DACS and a component in EAD. “Level” is an attribute that tells you something about that unit of description — it is associated with levels of granularity in recordkeeping,
and has NOTHING to do with boxes and folders. Setting level=‘box’ or level=‘folder’ would be an error, and an unfortunate conflation of groups of records and the physical wrappers that contain them. Please don’t do this.</div>
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<div class="">When you create an archival object, you’re creating a description of evidence from the past, regardless of its physicality. This is why you can associate a digital OR physical instance of it. Indeed, the same archival object may be just digital,
physical across different instances, or digital and physical. I like that ArchivesSpace has separated description from instantiation. </div>
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<div class="">Maureen</div>
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<blockquote type="cite" class="">
<div class="">On May 15, 2015, at 12:18 PM, Matthew J Gorzalski <<a href="mailto:mGorzalski@lib.siu.edu" class="">mGorzalski@lib.siu.edu</a>> wrote:</div>
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<span style="font-size: 10pt; font-family: Georgia, serif;" class="">This is difficult to explain in an email but here it goes…<o:p class=""></o:p></span></div>
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<span style="font-size: 10pt; font-family: Georgia, serif;" class=""> </span></div>
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<span style="font-size: 10pt; font-family: Georgia, serif;" class="">I’m having trouble understanding the relationship between archival object and “instance” as it pertains to creating a finding aid content list. The confusion stems from my familiarity with
Archon’s straightforward parent-child relationship hierarchy, which uses established arrangement terminology. Depending on the collection, creating a series, box, folder, etc. is simply a matter of selecting that option in Archon’s Level/Container menu and
adjusting the parent-child relationships from there.<o:p class=""></o:p></span></div>
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<span style="font-size: 10pt; font-family: Georgia, serif;" class=""> </span></div>
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<span style="font-size: 10pt; font-family: Georgia, serif;" class="">In ASpace, as I understand it, I first need to create an archival object and select the level of description. If it is just a box list, I select “file” for box, title the box, and make the
Component Unique Identifier “Box 1.” But then I need to go to the “instance” menu and here is where I actually designate the container type as box, but I’m really just called in Box 1 for a second time in a different menu. This seems redundant to me, because
in the “archival object” data I’ve already called it Box 1 and given it a title. Perhaps the interface could be simplified if the Archival Object, Instance, and Date menus were redesigned/merged so that you can create your archival object and designate the
container type, titles, and dates right up front instead of having to scroll to the bottom for “instance.” Container type, container title, and dates are the most important fields and the other menus like extent, agents, subjects etc. are added value but
not critical in a box/folder list.<o:p class=""></o:p></span></div>
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<span style="font-size: 10pt; font-family: Georgia, serif;" class=""> </span></div>
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<span style="font-size: 10pt; font-family: Georgia, serif;" class=""> </span></div>
<div style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;" class="">
<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif;" class="">MATT GORZALSKI<o:p class=""></o:p></span></div>
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<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif;" class="">University Archivist<o:p class=""></o:p></span></div>
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<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif;" class=""> </span></div>
<div style="margin: 0in 0in 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif;" class="">
<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif; color: rgb(102, 0, 0);" class="">MORRIS LIBRARY<o:p class=""></o:p></span></div>
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<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif; color: rgb(102, 0, 0);" class="">MAIL CODE 6632<o:p class=""></o:p></span></div>
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<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif; color: rgb(102, 0, 0);" class="">SOUTHERN ILLINOIS UNIVERSITY<o:p class=""></o:p></span></div>
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<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif; color: rgb(102, 0, 0);" class="">605 AGRICULTURE DR<o:p class=""></o:p></span></div>
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<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif; color: rgb(102, 0, 0);" class="">CARBONDALE, IL 62901<o:p class=""></o:p></span></div>
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<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif; color: rgb(102, 0, 0);" class=""> </span></div>
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<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif;" class=""><a href="mailto:mgorzalski@lib.siu.edu" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">mgorzalski@lib.siu.edu</a><o:p class=""></o:p></span></div>
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<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif;" class="">P: 618/453-2225<o:p class=""></o:p></span></div>
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<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif;" class="">F: 618/453-3440<o:p class=""></o:p></span></div>
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<span style="font-size: 9pt; font-family: 'Trebuchet MS', sans-serif; color: rgb(102, 0, 0);" class=""><a href="http://lib.siu.edu/" style="color: rgb(149, 79, 114); text-decoration: underline;" class="">lib.siu.edu</a><o:p class=""></o:p></span></div>
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<o:p class=""> </o:p></div>
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<span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; float: none; display: inline !important;" class="">_______________________________________________</span><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">
<span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; float: none; display: inline !important;" class="">Archivesspace_Users_Group
mailing list</span><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">
<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org" style="color: rgb(149, 79, 114); text-decoration: underline; font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">
<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=VkqdxJi02rh_qW0o2SwVjQrrdG2EViaVOoZOWgbwTb0&s=fw4knVcSXh9Tv6fiX2WZTXL7aT4A7fNsqS_nYFg-wY0&e=" style="color: rgb(149, 79, 114); text-decoration: underline; font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;" class="">https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=AwICAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=VkqdxJi02rh_qW0o2SwVjQrrdG2EViaVOoZOWgbwTb0&s=fw4knVcSXh9Tv6fiX2WZTXL7aT4A7fNsqS_nYFg-wY0&e=</a><span style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; float: none; display: inline !important;" class=""></span></div>
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