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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hi Chris,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">We are hosted by LYRASIS, so I’m assuming it’s the latest version.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Sue<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#2F5496">Sue Luftschein<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#2F5496">Archival and Metadata Librarian<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#2F5496">USC Libraries Special Collections<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#2F5496">University of Southern California<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#2F5496">Doheny Memorial Library<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#2F5496">3550 Trousdale Parkway, Room 207<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#2F5496">Los Angeles, CA 90089-0189<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#2F5496"><a href="tel:213-740-4046"><span style="color:#2F5496">tel:213-740-4046</span></a><o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#2F5496">fax:213-740-2343<o:p></o:p></span></i></p>
<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#2F5496"><a href="mailto:luftsche@usc.edu"><span style="color:#2F5496">luftsche@usc.edu</span></a><o:p></o:p></span></i></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Chris Fitzpatrick<br>
<b>Sent:</b> Saturday, March 28, 2015 1:03 AM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Finding Aid Status dropdown<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">Hi,
<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">What version of archivesspace are you running? b,chris.
<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Chris Fitzpatrick | Developer, ArchivesSpace<br>
Skype: chrisfitzpat | Phone: 918.236.6048<br>
<a href="http://archivesspace.org/">http://archivesspace.org/</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
on behalf of Susan Luftschein <<a href="mailto:luftsche@usc.edu">luftsche@usc.edu</a>><br>
<b>Sent:</b> Saturday, March 28, 2015 3:31 AM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Finding Aid Status dropdown</span><span style="font-family:"Calibri","sans-serif";color:#212121">
<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif";color:#212121">Hi Brad,
<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif";color:#212121"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif";color:#212121">I’m glad I brought this up! Personally I think it would be great if the finding aid status had some functionality. With AT we were able to do this
based on the xslt stylesheet, which enabled us to make display decisions about processed and unprocessed collections. Would it be possible to have some kind of discussion about this?<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif";color:#212121"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif";color:#212121">Thanks,<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif";color:#212121">Sue<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif";color:#212121"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif";color:#212121">On Mar 27, 2015, at 5:24 PM, Brad Westbrook <<a href="mailto:brad.westbrook@lyrasis.org">brad.westbrook@lyrasis.org</a>> wrote:<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">Hi, Sue,<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">I had no idea this was the case. The list for finding aid status is completely configurable by a repository manager. Typically that
would mean all the values are purely descriptive and do not drive functionality in the application or in downstream systems. <span class="apple-converted-space"> </span><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">But I see that is not really the case. A resource lacking a value for finding aid status displays in the Publc UI like this:<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><image002.jpg><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">Whereas the same resource description with the finding aid status encoded for “Completed” displays like this: <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><image006.jpg><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">When encoding the finding aid status element as “In progress” | “Under revision” | “Unprocessed”, the display is the same as when no
value is provided. <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">I can’t explain the presence of this functionality you have discovered. You’re right that the functionality is not explained in the
user documentation. It’s also not traceable to the resource specification, which represents the list as being only descriptive:<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><image009.jpg><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="text-indent:-.25in;line-height:15.0pt;background:white">
<span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333">1.</span><span style="font-size:7.0pt;color:#333333"> <span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">I
also cannot find a development ticket accounting for the functionality, unless it is an unintended effect of something else such as<span class="apple-converted-space"> </span></span><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#333333"><a href="https://archivesspace.atlassian.net/browse/AR-705"><span style="color:#3B73AF">AR-705</span></a>
or<span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><a href="https://archivesspace.atlassian.net/browse/AR-755"><span class="issue-link-key"><span style="font-size:10.5pt;font-family:"Arial","sans-serif";color:#3B73AF;text-decoration:none">AR-755</span></span></a>.<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">So why this functionality is there is a mystery to me, but it does seem clearly tied to the value “Completed”. <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">So should this functionality remain as it is, in which case, the controlled value list has to be modified so that “Completed” cannot
be deleted or merged into a different value? Or should the behavior now associated with the value of “Completed” in the finding aid status element be true for all front matter whenever it is present and not be tied to the value in finding aid status? Indeed,
should not the finding aid status value itself be added to the displayed front matter?<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">Brad W.<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">Bradley D. Westbrook</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">Program Manager</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D"><a href="mailto:brad@archivesspace.org"><span style="color:#1F497D">brad.westbrook@lyrasis.org</span></a></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">800.999.8558 x2910</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">678.235.2910</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#1F497D">bradley_d_westbrook (Skype) </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Arial","sans-serif";color:#212121"><image012.png></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">-----Original Message-----<br>
From:<span class="apple-converted-space"> </span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><span style="color:purple">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span class="apple-converted-space"> </span>[<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><span style="color:purple">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a>]
On Behalf Of Susan Luftschein<br>
Sent: Friday, March 27, 2015 2:05 PM<br>
To:<span class="apple-converted-space"> </span><a href="mailto:archivesspace_users_group@lyralists.lyrasis.org"><span style="color:purple">archivesspace_users_group@lyralists.lyrasis.org</span></a><br>
Subject: [Archivesspace_Users_Group] Finding Aid Status dropdown<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">Hi,<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">I have searched the documentation and cannot find any explanation for the entries in the finding aid status dropdown. <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">Some background: all our AT data was migrated to a LYRASIS hosted instance of ArchivesSpace, and the AT statuses were included in that
migration. We have continued to use them because they are meaningful to us, but I just discovered yesterday (the day we went live) that the ASpace statuses actually have a meaning! Since we are now going to have to use them, I’d like to know exactly what
all of them do (the only one I am sure of is Completed, which means all front matter appears in the public display of a resource record).<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">Can anyone enlighten me?<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">Thanks,<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">Sue<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">Sue Luftschein<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">Archival and Metadata Librarian<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">Special Collections<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">USC Libraries<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><a href="mailto:luftsche@usc.edu"><span style="color:windowtext;text-decoration:none">luftsche@usc.edu</span></a><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">_______________________________________________<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121">Archivesspace_Users_Group mailing list<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org"><span style="color:windowtext;text-decoration:none">Archivesspace_Users_Group@lyralists.lyrasis.org</span></a><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#212121"><a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group"><span style="color:windowtext;text-decoration:none">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</span></a><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif";color:#212121">_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
</span><span style="font-family:"Calibri","sans-serif";color:#212121"><a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif";color:purple">Archivesspace_Users_Group@lyralists.lyrasis.org</span></a></span><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif";color:#212121"><br>
</span><span style="font-family:"Calibri","sans-serif";color:#212121"><a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif";color:purple">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</span></a><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif";color:#212121"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt;background:white"><span style="font-family:"Calibri","sans-serif";color:#212121">Sue Luftschein<br>
Archival and Metadata Librarian<br>
Special Collections<br>
USC Libraries<br>
<a href="mailto:luftsche@usc.edu">luftsche@usc.edu</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif";color:#212121"><o:p> </o:p></span></p>
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