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<p class="MsoNormal"><span style="color:#1F497D">Hi, Angela,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Here are some step-by-step instructions, clipped from the ArchivesSpace training manual, for changing the translation values for the controlled value lists as Mike describes in his post below.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Brad<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal">To change the <b>Translation</b> value, the en.yml file in which translation values are encoded needs to be edited:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img width="624" height="153" id="Picture_x0020_8" src="cid:image001.jpg@01D06172.2F73F940"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Close the ArchivesSpace Application<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Find the en.yml file in the enums folder.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Make a copy of the en.yml file and save it under a slightly different name (e.g., en-defaults.yml) or in a different place. If necessary, it will be easier to revert to the default en.yml file.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo1"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Open the en.yml file with a text editor such as Notepad or Wordpad and find the list of values to be edited:
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img width="624" height="352" id="Picture_x0020_7" src="cid:image002.jpg@01D06172.2F73F940"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Then modify the translation value for an item on the list. The translation value is the string after the colon:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img width="562" height="176" id="Picture_x0020_6" src="cid:image003.png@01D06172.2F73F940"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Launch the ArchivesSpace application. The new translation value will appear in the controlled value list:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img width="624" height="213" id="Picture_x0020_5" src="cid:image004.jpg@01D06172.2F73F940"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Note: If your ArchivesSpace application is networked, the database or system administrator will likely need to change the translation values.
<o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Rush, Michael<br>
<b>Sent:</b> Wednesday, March 18, 2015 8:30 AM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Adding a value and translation to a controlled value list<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Angela,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Here at the Beinecke we use “Bookseller” as the source relator for all purchases, regardless of whether they are books or not. A large percentage of our accessions (books and manuscripts) are purchases and to
us, frankly, it’s all the same. Consistency is more important in this case than semantics.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">But, to address your actual question, the web application does not have a way to provide the translation for a newly added entry in a controlled value list. That must be done manually in the en.yml file where
all of the “translations” are stored. There was a logic behind this design decision, I think so that you could have translations into different languages.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Anyway, you need to edit the en.yml file located in the archivesspace\locales\enums directory wherever you have the application installed. Do note that this is distinct from the en.yml file that is in the archivesspace\locales
directory. The former is just for enumerated value lists. The latter is for field labels, tips, and user defined field names, etc.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I hope this helps.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Mike<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">_____________________________________<br>
Michael Rush<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D">Accessioning Archivist<br>
Beinecke Rare Book and Manuscript Library<br>
Yale University<br>
203-432-8123<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif";color:black">The Beinecke Library’s building will close for renovation from May 2015 through August 2016. The reading room will close at 4:45 pm on Friday, May 8; the building’s
public exhibition space will remain open through May 18. A temporary reading room will open in Sterling Memorial Library on Tuesday, May 19, but access to some collections may be limited during the renovation. For details, please visit our renovation website
at <a href="http://beineckelibraryrenovation.yale.edu/">http://beineckelibraryrenovation.yale.edu/</a>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">
archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Angela Kroeger<br>
<b>Sent:</b> Tuesday, March 17, 2015 4:19 PM<br>
<b>To:</b> <a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a><br>
<b>Subject:</b> [Archivesspace_Users_Group] Adding a value and translation to a controlled value list<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">We have an accession that was purchased, not donated. From the accession record, I want to link to the agent record using a role of "Source" and relator of "Seller."<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">"Seller" wasn't in the drop menu and "Donor" isn't appropriate. "Bookseller" was on the list, but these are papers, not books.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">The hover text for the relator term says to see the MARC Code List for Relators. (<a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__www.loc.gov_marc_relators_relaterm.html&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=YS5hc6Y1lOT1TtyVttLi03AZkslG_CEfkP65BQFGJ3M&m=_wbG2QW8qKs2SmBRPqgzYLnPh-Wobybf0hb0avAcwo0&s=KdnNhOLNZdzvH3Z-xwsfQn_6e0_4agbzTtxZAYH6Jxc&e=">http://www.loc.gov/marc/relators/relaterm.html</a>)
"Seller" is on that list, so it is valid to add to the ArchivesSpace drop menu.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">I tried to add Seller to the controlled value list for Linked Agent Archival Record Relators. When I selected Create Value, it prompted me to input a value, but no translation.
I input the value "sll" from the MARC Code List. Now, however, both the value and translation are listed as "sll" with no apparent means to change the translation to "Seller."<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">I am tempted to delete that and add Seller as the value, so it will also be the translation that displays to staff and the public, but I know that is the wrong solution.
The existing values all use the MARC 3-letter codes, and the existing translations all use the natural language terms. I would think that I should be able to follow that established pattern.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">What am I doing wrong?
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">Thank you!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">Angela Kroeger<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><a href="mailto:akroeger@unomaha.edu">akroeger@unomaha.edu</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">Archives and Special Collections Associate<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">Dr. C.C. and Mabel L. Criss Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">University of Nebraska at Omaha<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif"">(402) 554-4159<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman","serif""><o:p> </o:p></span></p>
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