<html><body><div style="font-family: times new roman, new york, times, serif; font-size: 12pt; color: #000000"><div>Noah,<br></div><div><br></div><div>Thank you for the quick and helpful response, it is greatly appreciated. I think your right about the cause for the change in behavior, and more importantly from my perspective your AT import/export WF recommendation looks like it will work as a stop-gap process for us until there is a better way to proceed.</div><div><br></div><div>Cheers and thanks again.</div><div><br></div><div>-Matt</div><div><br></div><div><span name="x"></span><span face="georgia, serif" size="2" data-mce-style="font-family: georgia, serif; font-size: small;" style="font-family: georgia, serif; font-size: small;">Matt Francis</span><div><span face="georgia, serif" size="2" data-mce-style="font-family: georgia, serif; font-size: small;" style="font-family: georgia, serif; font-size: small;">Archivist for Collection Management</span></div><div><span face="georgia, serif" size="2" data-mce-style="font-family: georgia, serif; font-size: small;" style="font-family: georgia, serif; font-size: small;">Special Collections Library<br>Penn State University</span></div><div><span face="georgia, serif" size="2" data-mce-style="font-family: georgia, serif; font-size: small;" style="font-family: georgia, serif; font-size: small;"><br></span></div><div><span face="georgia, serif" size="2" data-mce-style="font-family: georgia, serif; font-size: small;" style="font-family: georgia, serif; font-size: small;">Twitter: @archivingmatt</span></div><div><span face="georgia, serif" size="2" data-mce-style="font-family: georgia, serif; font-size: small;" style="font-family: georgia, serif; font-size: small;">http://www.archivingmatt.com</span></div><span name="x"></span><br></div><hr id="zwchr"><div style="color:#000;font-weight:normal;font-style:normal;text-decoration:none;font-family:Helvetica,Arial,sans-serif;font-size:12pt;"><b>From: </b>"Noah Huffman" <noah.huffman@duke.edu><br><b>To: </b>"Archivesspace Users Group" <archivesspace_users_group@lyralists.lyrasis.org><br><b>Sent: </b>Tuesday, February 24, 2015 2:25:55 PM<br><b>Subject: </b>Re: [Archivesspace_Users_Group] EAD instance issue<br><div><br></div>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hi Matthew,</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I just tested and confirmed the issue you describe. We use the same Excel->Steady->EAD->AT/ASpace workflow for large container lists, so this is also an issue
for us.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">I suspect the behavior is related to changes made in response to this ticket:
<a href="https://archivesspace.atlassian.net/browse/AR-751" target="_blank">https://archivesspace.atlassian.net/browse/AR-751</a></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">This isn’t a long term solution, but to achieve your desired result, you could import the XML output of Steady into Archivists Toolkit, then export EAD, then
import to ArchivesSpace. I just tested this and it works.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">The AT Importer will create a single instance record for the box/folder and on export AT will assign @id and @parent attributes to the containers that communicate
the parent/child relationship. The ArchivesSpace importer will use those attributes to create a single parent/child instance for the box/folder.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Alternatively, you could somehow process the XML to assign @id and @parent to each container prior to import.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Something like:</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><container id="cid1351138" type="Box" label="Mixed materials">1</container></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><container parent="cid1351138" type="Folder">4</container></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">-Noah</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#404040">================</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#404040">Noah Huffman</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#404040">David M. Rubenstein Rare Book & Manuscript Library</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#404040">Duke University</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"> </span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>MATTHEW R FRANCIS<br>
<b>Sent:</b> Tuesday, February 24, 2015 1:02 PM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> [Archivesspace_Users_Group] EAD instance issue</span></p>
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<p class="MsoNormal"> </p>
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<p class="MsoNormal"><span style="color:black">All,</span></p>
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<p class="MsoNormal"><span style="color:black"> </span></p>
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<p class="MsoNormal"><span style="color:black">Sending through the listserv as the "Send Feedback" link does not properly function for our instance of ArchivesSpace and apologies in advance if this has already been discussed.</span></p>
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<p class="MsoNormal"><span style="color:black"> </span></p>
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<p class="MsoNormal"><span style="color:black">We are currently running ASpace v1.1.2 and have recently run into an issue with our EAD imports that we were not experiencing under previous versions (for full context we were previously running v1.0.9 before migrating
to the current version). Historically some of our workflows have relied on converting Excel collection container listings into EAD XML files through Steady (<a href="http://steady2.herokuapp.com/" target="_blank">http://steady2.herokuapp.com/</a>) and then importing into
AT/ASpace. This is a workflow that we would like to remain an option moving into the future.</span></p>
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<p class="MsoNormal"><span style="color:black"> </span></p>
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<p class="MsoNormal"><span style="color:black">However, when importing one of these XML files in v1.1.2 we noticed that when there were two sets of container tags for an archival object in our XML that ASpace mapped the container data as two separate instances
for the archival object instead of a singular instance with two container types. For example here is the XML data for one of the archival objects:</span></p>
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<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"><c02 level="file"><br>
<did><br>
<unittitle>Council Members Lists</unittitle><br>
<unitdate>undated</unitdate><br>
<container type="box" label="Text">1</container><br>
<container type="folder" label="Text">20</container><br>
</did><br>
</c02></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> </span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">And when imported into ASpace the instance is now displaying as:</span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> </span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"><img border="0" width="870" height="181" id="_x0000_i1025" src="cid:image001.png@01D0503B.D0FCB7E0"></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> </span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">We are not sure what has caused this change with the current version, but from our workflows/resources perspectives it presents a challenge to our collection management practices. Would
appreciate any information on what might be causing this, if there is a recommended alternative approach to importing this type of EAD XML data, and/or if this is something that is pipeline to be worked on.</span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> </span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Thanks for the help and information.</span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> </span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">-Matt </span></p>
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<p class="MsoNormal"><span style="color:black"> </span></p>
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<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:black">Matt Francis</span><span style="color:black"></span></p>
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<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:black">Archivist for Collection Management</span><span style="color:black"></span></p>
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<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:black">Special Collections Library<br>
Penn State University</span><span style="color:black"></span></p>
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<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:black"> </span><span style="color:black"></span></p>
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<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:black">Twitter: @archivingmatt</span><span style="color:black"></span></p>
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<p class="MsoNormal"><span style="font-family:"Georgia",serif;color:black"><a href="http://www.archivingmatt.com" target="_blank">http://www.archivingmatt.com</a></span><span style="color:black"></span></p>
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