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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">Hi Kari,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">I am looking at these very same functionalities of AS and am finding that it is not very clear of the full intended use of these aspects (my one concern being when it comes
time to create reports and how this information will be displayed.) While I find it easy enough to create a workflow using these mods on the surface I am curious what the relational aspect is with the rest of the record. For example, the “Instance” mod seems
clear enough and directly incorporated within the resource it belongs to, whereas the DO appears to be an independent entity easily associated with multiple resources/records. However, an Instance can just as easily be a DO and if you are describing a collection
which contains a DO why is it treated as a separate entity when an Instance is clearly not? Again, it comes down to the relational aspect of these mods to the rest of the record, resource and repository. This would be much clearer if AS had been released
with a report module from the beginning or a means to see more clearly the relationship and organizational structure of the fields, Of course I may have missed the documentation that explains all this.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">With that said...<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">As it stands right now and from what I can make of AS, your first point seems to perfectly sensibly. I am assuming these distinct DOs are part of a larger resource and then
will be linked to them within the resource record.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">Second, the “bulk digital material”, does that mean you will not be ingesting them into a digital repository? Are they remaining on the medium as you found them? Or do you
mean you will describe the bulk objects but then create a separate digital object for the actual instance (file/DO) which exists on the medium?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">Third, Linking the AIP as the Do may be premature, It is possible that once AS is established you will find that the systems available for creating the AIPS and DIPS will
make available a module for AS for just this purpose. Might take a look at BitCurator or Archivematica who I think may be looking at that prospect. And if they are not, they should be. If anything it would be the DIP that would be incorporated as the DO
especially if you plan to use the public interface of AS. Truly, the best scenario would be an AIP and a DIP module with the “publishing” option. That would certainly tie in the OASIS model.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">Just my thoughts as I too am trying to reason out the workflow. I would like to see more granular control over options for describing the material.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">Please let keep me posted on what you figure out.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">best,<o:p></o:p></span></p>
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<b><span lang="FR" style="font-size:12.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></b></p>
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<b><span lang="FR" style="font-size:12.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></b></p>
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<b><span style="font-size:12.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></b></p>
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<b><span lang="FR" style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black">Sarit Hand</span></b><b><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-element:frame;mso-element-frame-hspace:9.0pt;mso-element-wrap:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizontal:margin;mso-element-top:1.55pt;mso-height-rule:exactly">
<span lang="FR" style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black">Multimedia Archivist</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black"><br>
</span><span lang="FR" style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black">AP Corporate Archives</span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black"><br>
<br>
<o:p></o:p></span></p>
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<u><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black"><a href="mailto:shand@ap.org">shand@ap.org</a></span></u><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black"><br>
</span><span style="font-size:12.0pt;font-family:"Verdana","sans-serif""><a href="http://www.ap.org/"><span style="font-size:10.0pt;color:black">www.ap.org</span></a></span><span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black"><o:p></o:p></span></p>
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<span lang="FR" style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black">450 West 33rd Street<o:p></o:p></span></p>
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<span lang="FR" style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black">New York, NY 10001<o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black">T </span>
<span lang="FR" style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black">212.621.7035<o:p></o:p></span></p>
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<span style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black">F </span>
<span lang="FR" style="font-size:10.0pt;font-family:"Verdana","sans-serif";color:black">212.621.1723<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">Hello collective wisdom of digital archivists using ArchivesSpace.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">As we are assessing how we will use ArchivesSpace we are considering ways to denote the digital material in our collections. I see two, maybe three ways forward. I'll list
them here and I would love to hear your responses and learn from what others have already tried.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">One. For things that are actually digital objects like a completely digital book, an access copy PDF of some material, etc. I plan to use the Digital Object module. This
would be a call out to specific items within collections (Resources). They may be linked to an access system that provides ready access or they may point to a local server from which reference staff can select a copy to make available locally. [This is an
option that I plan to implement - basically looking for other thoughts on this but not to get rid of this.]<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">Two. For bulk digital material, I'd like to use an Instance that is a bucket for undistinguished, aggregate digital material. The difference here is that they are not discrete
by title or individual object. We're thinking about using the Instance to add this into the Finding Aid [Faculty Policy Committee, Meeting Minutes, 2013-2014. Digital.]<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">Three. In addition to #2, I'm thinking about adding a Digital Object for the AIP that is created for the aggregate material and would like to link this DO (because it allows
for the extra metadata I want to capture in AS) to the Instance.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">If you have done this or are currently modeling how to do this, please let me know.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">Thanks!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">Kari R. Smith, Digital Archivist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">MIT Libraries, Institute Archives and Special Collections<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">617-258-5568 | smithkr (at) mit.edu<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif"">http://libraries.mit.edu/archives/<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Verdana","sans-serif""><o:p> </o:p></span></p>
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