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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D">Dear Chris<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D">Thanks for your reply regarding our EAD XML testing results – apologies for the delay in sending through the requested files. I’ve attached three EAD XML
finding aids. Two of these (9982.xml and 1540.xml) were initially rejected by ArchivesSpace, generating the following type of error message:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">Error: #<:ValidationException: {:errors=>{"record"=>["Can't unambiguously match {:reference_text=>\"1-2, 6*, 7*, 10-12\"} against schema types: [\"JSONModel(:note_index_item) object\"].
Resolve this by adding a 'jsonmodel_type' property to {:reference_text=>\"1-2, 6*, 7*, 10-12\"}"]}}><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D">After removing the <index> element from both of these files, we were able to import 9982.xml into ArchivesSpace, but 1540.xml failed a second time. The following
error message was received: <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New"">Error: #<:ValidationException: {:errors=>{"dates"=>["one or more required (or enter a Title)"], "title"=>["must not be an empty string (or enter a Date)"]}}><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Courier New""><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D">We weren’t able to identify the source of the problem with 1540.xml and so haven’t managed to import this finding aid into ArchivesSpace.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D">The third file, 6268.xml, was successfully imported into ArchivesSpace, but is an example where the EAD XML export from ArchivesSpace was riddled with poorly
rendered EAD element tags (e.g. </span><span style="font-size:10.0pt;font-family:"Courier New"">&lt; instead of <</span><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D">).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D">Let me know if you need more information or examples.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D">Many thanks for your help!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D">Megan<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:9.0pt;color:#A6A6A6">Megan Williams</span></b><span lang="EN-US" style="font-size:9.0pt;color:#31849B">
<b>|</b> </span><span lang="EN-US" style="font-size:9.0pt;color:gray">Archivist </span>
<b><span lang="EN-US" style="font-size:9.0pt;color:#31849B">|</span></b><span lang="EN-US" style="font-size:9.0pt;color:#31849B">
</span><span lang="EN-US" style="font-size:9.0pt;color:gray">Pictures & Manuscripts Branch</span><span lang="EN-US" style="font-size:9.0pt;color:#31849B">
<b>|</b></span><span lang="EN-US" style="font-size:9.0pt;color:#3366FF"> </span><span lang="EN-US" style="font-size:9.0pt;color:gray">National Library of Australia</span><b><span lang="EN-US" style="font-size:9.0pt;color:#31849B"> |</span></b><span lang="EN-US" style="font-size:9.0pt;color:#3366FF">
</span><span lang="EN-US" style="font-size:9.0pt;color:gray">Canberra ACT 2600</span><b><span lang="EN-US" style="font-size:9.0pt;color:#31849B"> |
</span></b><span style="font-size:9.0pt;color:#31849B">t:</span><span style="font-size:9.0pt;color:gray"> +61 2 6262 1645<b>
</b></span><b><span style="font-size:9.0pt;color:#31849B">|</span></b><span style="font-size:9.0pt;color:#31849B"> w:
</span><span lang="EN-US" style="font-size:9.0pt;color:gray"><a href="http://www.nla.gov.au/"><span style="color:gray">www.nla.gov.au</span></a></span><span lang="EN-US" style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="font-family:"Segoe UI","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
[</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org"><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">]
<b>On Behalf Of </b>Chris Fitzpatrick<br>
<b>Sent:</b> Tuesday, 15 July 2014 12:51 AM<br>
<b>To:</b> Archivesspace Users Group (</span><a href="mailto:archivesspace_users_group@lyralists.lyrasis.org"><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">archivesspace_users_group@lyralists.lyrasis.org</span></a><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">)<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] EAD XML Finding-aids - results of testing<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">Hi Emma,<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">Yes, a lot of these have been reported...especially the unhelpfullness of the export errors and the mixed content convsions ( <emph> need to be converted to actual html
). , which will be fixed in the upcoming release. <o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">Would it be possible for you to send me some of the EADs that have some of these issue? Once I can see your encoding, I can tweak the converter to correctly import these..<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black">best,chris.<o:p></o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
<p style="background:white"><span style="font-family:"Calibri","sans-serif";color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;color:black">Chris Fitzpatrick | Developer, ArchivesSpace<br>
Skype: chrisfitzpat | Phone: 918.236.6048<br>
</span><a href="http://archivesspace.org/"><span style="font-size:10.0pt">http://archivesspace.org/</span></a><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><b><span style="color:black">From:</span></b><span style="color:black">
</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a><span style="color:black"> <</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a><span style="color:black">>
on behalf of Emma Jolley <</span><a href="mailto:EJOLLEY@nla.gov.au">EJOLLEY@nla.gov.au</a><span style="color:black">><br>
<b>Sent:</b> Monday, July 14, 2014 12:59 AM<br>
<b>To:</b> Archivesspace Users Group (</span><a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a><span style="color:black">)<br>
<b>Subject:</b> [Archivesspace_Users_Group] EAD XML Finding-aids - results of testing</span><span style="font-size:12.0pt;color:#212121">
<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:#212121"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="color:#212121">Dear All<o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#212121"> <o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121">As part of our testing of Archives Space (we’re using v1.0.9) we have tried importing some of our legacy EAD XML finding aids. Some
of the issues we have encountered our outlined below. I’m not sure if they’ve been previously noted (apologies if so!). We’d appreciate any advice on how to resolve these, if they are known bugs or if they are scheduled for resolution. Any advice would be
welcome.</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121"> </span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121">Many thanks</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121"> </span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121">Emma
</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121"> </span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#212121"> <o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span lang="EN-US" style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:#17365D">Emma Jolley</span></b><span lang="EN-US" style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:#17365D">|
Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600<br>
e: </span><a href="mailto:emma.jolley@nla.gov.au"><span lang="EN-US" style="font-size:9.0pt;font-family:"Century Gothic","sans-serif"">emma.jolley@nla.gov.au</span></a><span lang="EN-US" style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:#17365D">|t:
02 6262 1456|</span><span lang="EN-US" style="font-size:10.0pt;color:#17365D"> </span>
<a href="http://www.nla.gov.au/ms"><span lang="EN-US" style="font-size:9.0pt;font-family:"Century Gothic","sans-serif";color:#17365D">www.nla.gov.au/ms</span></a><span style="font-size:10.0pt;color:#212121">
</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><a href="http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts"><span style="font-size:10.0pt">http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts</span></a><span style="font-size:10.0pt;color:#212121">
</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121"> </span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121"> </span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121">****</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121"> </span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121">Import of EAD XML into ArchivesSpace
</span></b><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">-</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121"><index> element prevents import:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">finding aids with an<index> element failed to import, with the following error message received:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">Error: #<:ValidationException: {:errors=>{"record"=>["Can't unambiguously match {:reference_text=>\"1-2,
6*, 7*, 10-12\"} against schema types: [\"JSONModel(:note_index_item) object\"]. Resolve this by adding a 'jsonmodel_type' property to {:reference_text=>\"1-2, 6*, 7*, 10-12\"}"]}}></span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">-</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">Unhelpful date/title error:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">A number of our finding aids failed to import for the following reason:
</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">Error: #<:ValidationException: {:errors=>{"dates"=>["one or more required (or enter a Title)"], "title"=>["must
not be an empty string (or enter a Date)"]}}></span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">For some of the (usually very large) finding aids in this category we were unable to determine what was causing the error – if the error message could give
a line reference or other pointer that would be helpful!</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121">Review of imported EAD XML data in ArchivesSpace</span></b><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black">-</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:black">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black"><bioghist> element oddities:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">Some finding aids have <bioghist> elements that comprise a <chronlist> of chronological dates and events, e.g.:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:108.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:Wingdings;color:#212121">§</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121"><bioghist><head>Biographical Note</head><chronlist><listhead><br>
<head01>Date</head01><head02>Event</head02></listhead><chronlist><chronitem><date>1870</date><event>Born 31 May in West Melbourne, the son of Jessie and Harry Ehret Grover</event></chronitem> <chronitem><date>1896</date><event>Joined the <title render="italic">Argus</title></event></chronitem>
…etc.</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">We expected this data to import into the ‘Biographical / Historical’ note field as a ‘Chronology’. It does, but it is also duplicated, appearing a second
time as the ‘Biographical / Historical’ note ‘Sub Note’.</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">As well, in the ‘Sub Note’, the ‘Formatted’ view does not recognise mixed content, or display any formatting, e.g. italicised titles aren’t displayed as
italicised, there aren’t any line breaks, etc, i.e. the example text above appears as:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:108.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:Wingdings;color:#212121">§</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">DateEvent 1870 Born 31 May in West Melbourne, the son of Jessie and Harry Ehret Grover 1896 Joined the Argus …etc.</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">And in the ‘Chronology’, the ‘Raw’ view does not recognise sub-element tags. e.g. the <event> text displays as:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:108.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:Wingdings;color:#212121">§</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">Joined the <title render="italic">Argus</title></span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black">-</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:black">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black">Display of encoding in the<bibliography> element:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black"><bibliography> elements usually contain <bibref> elements, within which titles of works are encoded as <title> elements, e.g.:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:108.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:Wingdings;color:#212121">§</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121"><bibref>Bloggs, Jocasta. 'Bees and beekeeping', <title render="italic">Journal of Melittology</title>, 1938. </bibref></span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">The ‘Raw’ view of this data does not recognise sub-element tags, e.g. the <bibref> text displays as:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:108.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:Wingdings;color:#212121">§</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">Bloggs, Jocasta. 'Bees and beekeeping', <title render="italic">Journal of Melittology</title>, 1938.</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black">-</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:black">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black"><unittitle> element display:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black"><unittitle> elements may contain sub-elements, e.g.
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121"><unittitle><title render="italic">The Triple Crown: the Paradox of the Papacy</title></unittitle>.</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black">
The <unittitle> element imports into the ‘Title’ field, but unlike other fields there isn’t an option to toggle between the raw and formatted views, i.e. there isn’t an option to view the ‘Title’ text as
</span><i><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">The Triple Crown: the Paradox of the Papacy</span></i><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">.</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#4BACC6">-</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#4BACC6">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black"><extref> element display:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">Text that is encoded in an <extref> element doesn’t translate to a clickable link in the ‘Formatted’ view, e.g. for the following ‘Related material’ note,
the ‘Raw’ view is :</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:108.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:Wingdings;color:#212121">§</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121"><p>Papers of Grover's grandson, Michael Cannon, are held in the Manuscript Collection at <extref href="</span><a href="http://www.nla.gov.au/nla.ms-ms6205"><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New"">http://www.nla.gov.au/nla.ms-ms6205</span></a><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">">MS
6205</extref>.</p></span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">But the ‘Formatted’ view appears as follows, without hyperlinking of the text ‘MS 6205’:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:108.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:Wingdings;color:#212121">§</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">Papers of Grover's grandson, Michael Cannon, are held in the Manuscript Collection at MS 6205.</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black">-</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:black">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black"><arrangement> element duplication:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">Most of our EAD XML finding aids have the <arrangement> note encoded as a child of the <scopecontent> note rather than a sibling. In such cases the <arrangement>
note is duplicated upon import – the text appears both as part of the ‘Scope note’ note field and again in the ‘Arrangement’ note field. We would expect it to either import into the ‘Scope note’ note field as encoded, or to be removed from the ‘Scope note’
and put in the ‘Arrangement’ note. </span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black">-</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:black">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black"><unitdate> element duplication:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:black">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:black">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">As with the <arrangement> note, if a <unitdate> is encoded within the <unittitle> it is duplicated upon import, both in the ‘Title’ field and in the ‘Dates’
fields, rather than either one or the other.</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><b><span style="font-size:10.0pt;font-family:"Segoe UI","sans-serif";color:#212121">EAD XML export from ArchivesSpace</span></b><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black">-</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:black">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black"><accessrestrict> element missing:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:black">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:black">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black">The<accessrestrict> element isn’t included in the export.</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black">-</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:black">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black">Incomplete export:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:black">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:black">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:black">Sometimes the EAD XML file is incomplete - one file contained only the collection-level data and the contents of part of Series 1 (ignoring the remainder
of Series 1 and the other 26 series in the collection).<b> </b>We<b> </b>couldn’t work out what went wrong.</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">-</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">Sub-elements not encoded as elements:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">Some sub-elements aren’t recognised as elements, e.g. a <unittitle> containing <emph> text exported as:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:108.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:Wingdings;color:#212121">§</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121"><unittitle><emph render="underline">Across the Creek, an Australian visits N.Z.</emph> </unittitle></span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">-</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">Paragraphs not encoded as separate paragraphs:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:72.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">o</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121">Some notes in ArchivesSpace comprise multiple paragraphs of text and are displayed as such on the screen, even though the paragraphs aren’t encoded as <p>
elements. Upon export these paragraphs aren’t recognised as separate paragraphs, instead all paragraphs are merged together, e.g. the following two paragraphs are treated as a single paragraph:</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:108.0pt;text-indent:-18.0pt;background:white">
<span style="font-size:10.0pt;line-height:115%;font-family:Wingdings;color:#212121">§</span><span style="font-size:7.0pt;line-height:115%;font-family:"Times New Roman","serif";color:#212121">
</span><span style="font-size:10.0pt;line-height:115%;font-family:"Segoe UI","sans-serif";color:#212121"><</span><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">p>Personal papers and photographs and biographical newspaper
cuttings, manuscripts, typed and drafts, of several works, Sunbeam letters, business letters and magazines, most of which contain articles and stories by author.</span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:108.0pt;background:white"><span style="font-size:10.0pt;line-height:115%;font-family:"Courier New";color:#212121">School note book 1887, printed diagram of Battle of Waterloo, map of England with countries marked,
with quotation of John Drinkwater, photographs with typed letter descriptions of world war I (mention of George Braund M.L.A. and Captain Bauge), photographs of Lady M. E. Jersey 1905, George Meredeth, a legal group, Ethel Turner April 1926, W.P. Turner, newspaper
cuttings, including some biographical, several newspapers, two note books with poetry, newspaper cuttings and written copies, and miscellaneous personal articles.</p></span><span style="color:#212121"><o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#212121"> <o:p></o:p></span></p>
<p class="MsoNormal" style="background:white"><span style="color:#212121"> <o:p></o:p></span></p>
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