<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 14 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:Tahoma;
panose-1:2 11 6 4 3 5 4 4 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri","sans-serif";}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:purple;
text-decoration:underline;}
p.MsoAcetate, li.MsoAcetate, div.MsoAcetate
{mso-style-priority:99;
mso-style-link:"Balloon Text Char";
margin:0in;
margin-bottom:.0001pt;
font-size:8.0pt;
font-family:"Tahoma","sans-serif";}
span.EmailStyle17
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:windowtext;}
span.EmailStyle18
{mso-style-type:personal;
font-family:"Calibri","sans-serif";
color:#1F497D;}
span.EmailStyle19
{mso-style-type:personal-reply;
font-family:"Calibri","sans-serif";
color:windowtext;}
span.BalloonTextChar
{mso-style-name:"Balloon Text Char";
mso-style-priority:99;
mso-style-link:"Balloon Text";
font-family:"Tahoma","sans-serif";}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="blue" vlink="purple">
<div class="WordSection1">
<p class="MsoNormal">Hi all-<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Recently, when searching the public interface, I discovered that a sub-record will display as a search result even if the “Publish” check box in the Basic Information form for the sub-record’s parent resource record was cleared (disabled).
If a user clicks on the sub-record search result, a window appears with the text “We’re sorry, but something went wrong.” What I think this means is, “The resource record that this search result belongs to is no longer publicly available.”<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">There will be times when I would like to disable public output for a resource record and all its sub-records (series, subseries, and folders); for example, when staff need to edit the resource and associated sub-records. It seems cumbersome
to have to uncheck all the sub-record “Publish” check boxes every time I want to disable output of the resource record in its entirety.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I had assumed that disabling output of the resource record will also disable output all of its sub-records. Is it possible to add this capability, and if not, could the message that users see when clicking on these sub-records be a bit
more explanatory as to why the sub-records are not available?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Any thoughts/guidance is appreciated. Thank you!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sarah<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sarah Pinard<o:p></o:p></p>
<p class="MsoNormal">Processing Archivist<o:p></o:p></p>
<p class="MsoNormal">University at Buffalo<o:p></o:p></p>
<p class="MsoNormal">420 Capen Hall<o:p></o:p></p>
<p class="MsoNormal">Buffalo, NY 14260-1674<o:p></o:p></p>
<p class="MsoNormal">716-645-1362<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:smpinard@buffalo.edu">smpinard@buffalo.edu</a><o:p></o:p></p>
<p class="MsoNormal"><a href="http://library.buffalo.edu/archives/">http://library.buffalo.edu/archives/</a><o:p></o:p></p>
</div>
</body>
</html>