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<p class="MsoNormal"><span style="color:#1F497D">We more frequently use the LCNAF form when we set up personal name headings so we are used to using the dates as a qualifier for differentiation. I think it’s great that we can now record month and day similar
to the MARC 046 field, however, I am particularly interested in seeing/using dates as a qualifier in display. For example, we have a collection of the Kaye family papers where the name Francis seems to be very popular throughout the generations. I’d like
to see the years in the display so I can easily find the agent record to link the resource record to.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">--Miloche<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Brad Westbrook<br>
<b>Sent:</b> Wednesday, June 11, 2014 7:15 AM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Dates in Agent record<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Good morning.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">The changes Cory describes were made for several reasons, of which one was to reduce redundant data entry in the agent / name record. In our understanding the values that would be recorded in <existDates> are
analogous to the values recorded in the date qualifier in an LCNAF record and, thus, both fields could be supported by a single Dates of Existence field in the ArchivesSpace agent/name record. Is our understanding totally incorrect? If so, is restoring the
date field in the name record the only option for supporting both EAC and LCNAF?
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Brad W.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D">Bradley D. Westbrook<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D">Program Manager<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D"><a href="mailto:brad@archivesspace.org"><span style="color:#1F497D">brad.westbrook@lyrasis.org</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D">800.999.8558 x2910<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D">678.235.2910<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#1F497D">bradley_d_westbrook (Skype) </span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:black"><img border="0" width="199" height="55" id="Picture_x0020_1" src="cid:image001.png@01CF855C.CD4DD7F0" alt="cid:image003.png@01CE734E.FD759D30"></span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Cory Nimer<br>
<b>Sent:</b> Tuesday, June 10, 2014 8:04 PM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Dates in Agent record<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Based on the EAC-CPF tag library, <useDates> is a subelement of <nameEntry> but is not considered to be part of the name itself. Rather, it is meant to indicate "the dates when the name or names were used by
the entity being described." This would allow someone to create an aggregate name record, as in allowed in the optional provisions of DACS 2<sup>nd</sup> ed. 10.3.5, while recording usage dates for the different names (though this is not compatible with LC
Name Authority File entries). Presumably, one might do the same with names recorded as variants. The <existDates> element, on the other hand, is nested in <description> and is meant to record the existence dates of the entity (e.g., date of birth, death, organization,
abolishment, etc.). The <existDates> is paralleled in MARC and the LCNAF with the 046 field, but there is currently no equivalent element for <useDates>.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">However, neither of the date options above provide a way of recording the date qualifiers that may be part of an LCNAF authorized access point. It was possible to record this data as part of the name entry up
to release ArchivesSpace 1.0.7, but one of the changes in 1.0.9 appears to have been moving this data to a separate field from the name—to an EAC-CPF <existDates>/MARC 046 equivalent. This has also appears to have resulted in the removal of the date component
of authorized access points in exported EAD, EAC-CPF, and MARC files. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">While it might be possible to have the system display/export the date as part of the name, this may not produce the authorized access point as not all include date qualifiers. In order to support LCNAF name entries,
the date qualifier field from 1.0.7 would need to be restored and the moved entries copied back into the name entry for existing users. This could potentially duplicate data in some Agent records, but would ensure that the display/exports would be accurate.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D">Cory Nimer<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Manuscripts Cataloger/Metadata Specialist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Brigham Young University<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">1108 HBLL<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">(801) 422-6091<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Kottman, Miloche<br>
<b>Sent:</b> Tuesday, June 10, 2014 8:36 AM<br>
<b>To:</b> Archivesspace Users Group (<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a>)<br>
<b>Subject:</b> [Archivesspace_Users_Group] Dates in Agent record<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">What is the difference between “Dates of Existence” and “Date(s) of Name Use” in a Person Agent record? In other words, which section do I but the birth and death dates needed to differentiate the heading.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">In addition, could a future version of ArchivesSpace include the date as part of the display of the name?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">--Miloche Kottman<o:p></o:p></p>
<p class="MsoNormal">University of Kansas Libraries<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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