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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple style='tab-interval:.5in'><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'>Thanks, Chris! We’ll probably hold off on more pre-migrating activities until the full guidelines are released.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p> </o:p></span></p><div><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman";color:black;mso-no-proof:yes'>Julie Grob</span></b><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman";color:black;mso-no-proof:yes'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman";color:black;mso-no-proof:yes'>Coordinator for Digital Projects & Instruction<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman";color:black;mso-no-proof:yes'>Special Collections<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman";color:#C00000;mso-no-proof:yes'>University of Houston Libraries<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman";color:black;mso-no-proof:yes'>713-743-9744 <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman";color:black;mso-no-proof:yes'>jgrob@uh.edu<o:p></o:p></span></p><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman";color:black;mso-no-proof:yes'><o:p> </o:p></span></p><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman";color:black;mso-no-proof:yes'><img width=188 height=76 id="Picture_x0020_1" src="cid:image001.jpg@01CF1386.6CDCAA60" alt="Description: UH Carnegie logo-gif_gif"><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Georgia","serif";mso-fareast-font-family:"Times New Roman";mso-bidi-font-family:"Times New Roman";color:#003399;mso-no-proof:yes'><o:p> </o:p></span></p></div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:black'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";mso-fareast-font-family:"Times New Roman"'>From:</span></b><span style='font-size:10.0pt;font-family:"Tahoma","sans-serif";mso-fareast-font-family:"Times New Roman"'> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org] <b>On Behalf Of </b>Prom, Christopher John<br><b>Sent:</b> Friday, January 17, 2014 12:54 PM<br><b>To:</b> Archivesspace Users Group<br><b>Subject:</b> Re: [Archivesspace_Users_Group] Question about Preparing Level/Container Manager in Archon for Migration<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'>Julie, <o:p></o:p></span></p><div><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'>I am working on packaging the release of the Archon migration tool and full migration guidelines, and I will provide a detailed response to these questions next week.<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'><o:p> </o:p></span></p></div><div><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'>Chris<o:p></o:p></span></p></div><div><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'><o:p> </o:p></span></p><div><p class=MsoNormal style='margin-bottom:12.0pt'><span style='mso-fareast-font-family:"Times New Roman"'>Christopher J. Prom, PhD<br>Assistant University Archivist and Professor<br>University of Illinois Archives/Library<br><br><a href="mailto:prom@illinois.edu">prom@illinois.edu</a><br>217 244 2052<o:p></o:p></span></p></div><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'><o:p> </o:p></span></p><div><div><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'>On Jan 15, 2014, at 5:16 PM, "Grob, Julie" <<a href="mailto:jgrob@uh.edu">jgrob@uh.edu</a>> wrote:<o:p></o:p></span></p></div><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'><br style='mso-special-character:line-break'><![if !supportLineBreakNewLine]><br style='mso-special-character:line-break'><![endif]><o:p></o:p></span></p><div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'>Hi all,</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'> </span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'>I am working on preparing our content in Archon for migration to ArchivesSpace. Let me preface my question by saying that I’m stepping in because we are between Archon managers, and I am quite rusty on a lot of this. It has also been many years since I worked with EAD, and we don’t ever export our Archon finding aids to EAD, so there may be some things that need standardization.</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'> </span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'>I’m on step 4 – Level/Container Manager. We have about 30 different Level/Container types, and it doesn’t seem to be consistent as to whether they were marked as Intellectual Level or Physical Container when they were created. <span class=apple-converted-space> </span>Other than the default types.</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'> </span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'>1. Can I assume that most created Level/Container types should probably just be checked off as Physical Containers because they’re not part of the intellectual hierarchical structure of a finding aid? (</span><span style='font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'>Cassette, Drawer, Film, Map, etc.)</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'> </span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'>2. There are a number of Level/Container types where I’m not sure what they were created for (Room? Track?) I wanted to search Archon for the actual content that was described by these mysterious Level/Container types, but there doesn’t seem to be a way to do that. Should I just assume that these are Physical Containers?</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'> </span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'>3. Are there any other “Intellectual” or “Intellectual & Physical” types I should be looking out for other than the ones listed in the Archon documentation? (collection,<span class=apple-converted-space> </span><span class=spelle>fonds</span>, class,<span class=apple-converted-space> </span><span class=spelle>recordgrp</span>, series,<span class=apple-converted-space> </span><span class=spelle>subfonds</span>,<span class=apple-converted-space> </span><span class=spelle>subgrp</span>, subseries, file, item,<span class=apple-converted-space> </span><span class=spelle>otherlevel</span>).</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'> </span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'>4. We do have sub-sub-series and sub-sub-sub-series. What would the EAD level be for those.</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'> </span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'>Thanks for your help. I want everything to migrate smoothly!</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'> </span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'>Julie</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";mso-fareast-font-family:"Times New Roman"'> </span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><div><p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman"'>Julie Grob</span></b><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman"'>Coordinator for Digital Projects & Instruction</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman"'>Special Collections</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman";color:#C00000'>University of Houston Libraries</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman"'>713-743-9744</span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Century Gothic","sans-serif";mso-fareast-font-family:"Times New Roman"'><a href="mailto:jgrob@uh.edu"><span style='color:purple'>jgrob@uh.edu</span></a></span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'> <o:p></o:p></span></p></div><div><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'><image001.jpg><o:p></o:p></span></p></div><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Georgia","serif";mso-fareast-font-family:"Times New Roman";color:#003399'> </span><span style='mso-fareast-font-family:"Times New Roman"'><o:p></o:p></span></p></div></div><p class=MsoNormal><span style='font-size:13.5pt;font-family:"Helvetica","sans-serif";mso-fareast-font-family:"Times New Roman"'>_______________________________________________<br>Archivesspace_Users_Group mailing list<br><a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org"><span style='color:purple'>Archivesspace_Users_Group@lyralists.lyrasis.org</span></a><br><a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group"><span style='color:purple'>http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</span></a><o:p></o:p></span></p></div></div><p class=MsoNormal><span style='mso-fareast-font-family:"Times New Roman"'><o:p> </o:p></span></p></div></div></body></html>