[Archivesspace_Users_Group] Expand Staff Only button access?

[Benn Joseph]

Hi Olivia—that sounds like a pretty great feature request. We have the same use case and also will often have info in the Repository Processing Note field that is relevant for reference/reading room staff. Our staff at the desk most often will use only the PUI of ASpace unless they are looking for a location for a top container—could actually be useful in that case too.

--Benn

Benn Joseph (he/him/his)
Head, Collections Services
McCormick Library of Special Collections & University Archives
Northwestern University Libraries
Northwestern University
www.library.northwestern.edu
benn.joseph at northwestern.edu<mailto:benn.joseph at northwestern.edu%0d>
847.467.6581

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Olivia S Solis
Sent: Friday, October 06, 2023 1:39 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Expand Staff Only button access?

Hello all,

I was considering filing an enhancement in JIRA for an issue but was wondering how desirable it would be for other institutions as well. I wish that the Staff Only button would be visible for people with read only access to some records. Currently, the button is only viewable to users who can edit whatever record type they are looking at.

We made a user group for reference/reading room staff who we want to give access to some internal records, but just not edit them. They are missing out on some benefits. For instance, if they are in the public side of a top container record that is restricted, they would be able to directly jump to the staff side to view what local access restriction may apply or how long the restriction is for. We also use the Repository Processing Note field to document issues related to particular resource records and archival objects that may be useful to jump to from the reference desk.

Since the button takes you to View not Edit mode of records, it seems pretty harmless to link to.

Thanks,
Olivia
--
Olivia Solis, MSIS (she/her)
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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